SUMMARY
The Project Manager is responsible for overseeing and managing projects from planning through completion and ensuring client satisfaction by delivering unparalleled service. The PM is responsible for the overall financial, timely, quality and customer service outcome of the project. The PM is responsible for overseeing and administrating the efforts of all in-house crews and Subcontractors on a project(s) in conjunction with a General Foreman or Superintendent. The position proactively develops new business opportunities and relationships with current and potential customers.
RESPONSIBILITIES
o Plans, Organizes, Manages, Tracks and Controls Projects in their charge.
o Manage financial aspects of contracts (progress billing, rental equipment, income/expenses) to protect the company’s interest and simultaneously maintain a good relationship with the client.
o Represent the company in project meetings.
o Does their jobs and the tasks required without prompting from their supervisor. They know their job and proactively work to get things done.
o Attend Customer Kick-Off and Scope Review Meetings
o Attend Project Kick-Off Meeting
o Review Contract
§ Terms and Conditions
§ Scope of Work
§ Reporting Requirements
§ Change Order Mark-Ups
§ Change Order Submission Requirements
§ Wage Scale Requirements
§ Insurance Requirements
§ Safety Requirements
· Must Create and Submit Safety Plan
· Must Create and Submit AHA’s
§ Bonding Requirements
· Must work with Controller to obtain any necessary bonds for the project.
§ MBE Requirements
o Ensure all contract and project documents and details are reviewed, caught, followed and accounted for to minimize company risk.
o Review Scope of Work Documents
o Work with Engineering to submit any further needed RFI’s
o Perform Take-Off
o Assemble BOM and Check Against Engineering’s.
o Review all required submittals and deliverables to ensure accuracy before submission then submit to customer.
o Come to an agreement on the BOM with Engineering/Estimating
o Put final BOM into Material Tracker
o Material Purchasing Plan
o Review Engineering’s Labor Plan and Check if you Agree with It.
o Review the BOM and Labor Plan with Engineering in PM Presentation Meeting.
o Create Schedule of Values if Necessary. If not, negotiate progress payments with the customer.
o Create Internal Project Schedule to Track Delays and Compression. This must be based off of the contract schedule.
o Work to negotiate contracts with any subcontractors and get them under contract.
o Work with Engineering/Estimating to ensure their scope of work is congruent with the project.
o Forward CCIP or OCIP requirements to subcontractor. Ensure they acknowledge and understand that they need to comply with this requirement and will submit any necessary documentation needed. Ensure this is in their subcontract language.
o If we have subcontractors performing on Certified Payroll Project (Wage Scale) ensure they have all documentation and will provide all documentation and reporting required by contract for the certified payroll. Ensure this is in our contract.
o Once the subcontracts are ready, send to Executive Management for review and Approval.
o PM will get a Purchase Order (PO) approved by Executive Management.
o The PM will now build the subcontractor schedule of values mirrored off of ours and get the subcontractor to agree to it.
o Once agreed upon the PM will submit the Subcontractor SOV to Accounts Payable (AP) so they know how they will be paid.
o Monitor and track construction activities in conjunction with the General Foreman or Superintendent to ensure project is being built within scope, within code and standards, within schedule, within budget and within quality standards. Make adjustments as necessary.
o Material Being Ordered Per Material Plan
o Material Approvals Received from Executive Management
o Work with Engineering to Ensure Pre-Fab and Kitting is being executed.
o Customer Service
§ Reporting
§ Communication
o End User Capture
o Additional Work Capture
o Ensure Ops is Updating the Labor Plan Weekly by COB Wednesday for Job Cost Meetings every other Thursday.
o Ensure Ops is updating Three Week Look Ahead for Job Cost Meetings.
o Ensure Accuracy of Material Tracker for Job Cost Meetings.
o Document Delays and send customer Delay Notice letters with back up documentation to include the project schedule and time stamped pictures from a phone or tablet. This is to protect the company from potential Schedule Compression and Trade Stacking costs that we can then submit claims for.
o Get Scope Changes Identified by Operations and customer directed change orders to Engineering/Estimating for Pricing.
o Negotiate change orders with customer.
o Get Change Orders approved by Executive Management before submission to customer.
o Ensure Engineering is getting updated drawings to Operations.
o Ensure the Project Coordinator keeping project logs up to date and project documents organized in folder.
o Submit RFI’s as needed for confirmation and clarification.
o Submit Billing When Required
o Work with Operations to Validate Subcontractor SOV and invoices then approve when accurate.
o Submit Cost to Complete numbers monthly.
o Submit monthly billing projections
o Attend Weekly Billing Meeting
o Attend Bi-Weekly Job Cost Meetings
§ Engage customer for overdue invoices per collections process.
o Visit job site periodically to validate that production and schedule reports from the field are accurate.
o Site Demobilization
§ Trailer
§ Sea Container
o Contractor’s Warranty
o As-Built Review from Engineering and Submission
o Run Sheet Review from Engineering and Submission
o Test Result Review from Engineering and Submission
o Manufacturer’s Warranty Review from Engineering and Submission
o Change Orders negotiated and settled
o Claims negotiated and settled
o Final certified payroll submitted (if applicable)
o Final invoice including retainage sent to customer.
o Final vendor and subcontractor invoices approved for payment.
o Close Out Bond for Project.
o All, PO’s closed.
o End User Captured for on-going work
- The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.
EDUCATION AND EXPERIENCE
- Experience with Security System Installations is a plus. (Access Control, Video Surveillance, Intrusion Detection)
- Bachelor’s degree in Construction Management or Business is preferred.
- Minimum 5 years’ experience in the construction industry in a Project Management role.
- Minimum 10 years supervisory experience in similar low voltage construction, methods and equipment, tools and work procedures required.
- SIA CSPM is a plus.
- Can be a combination of training, education and/or relevant work experience.
KNOWLEDGE, SKILLS & ABILITIES
- Ability to understand and follow standard operating policies and procedure
- Ability to perform duties in a professional manner and appearance
- Effective performance management skills
- Extensive knowledge of safety protocols and procedures
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, Visio, Project)
- Ability to prioritize and manage multiple tasks, changing priorities as necessary
- Ability to work under time pressure and adapt to changing requirements with a positive attitude
- Effective oral and written communication skills as required for the position
- Ability to be self-motivated, proactive and an effective team player
- Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
- Strong persuasive and interpersonal skills
- Ability to identify and meet customer’s needs, expectations and requirements
- Demonstrates expertise in commercial low voltage systems installation field management, design and contracting.
- Must be a self-starter and a problem solver
- Must possess the ability to solve practical problems and deal with a variety of specific variables in situations where only limited standardization exists
- Familiarity with team-building techniques.
Job Type: Full-time
Pay: $90,000.00 - $140,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Experience:
- Electronic Security: 5 years (Required)
License/Certification:
- Security Certifications (Required)
Security clearance:
Willingness to travel:
Work Location: In person
