Top 9 Administration manager Jobs in Fredericksburg, Va

Office Manager
JTS Professional Grounds Maintenance, Inc —Fredericksburg, VA
- $50,000 - $60,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
6d
Administrative Manager
Stafford County, VA —Stafford County, VA
- $33.13 - $45.56 an hour
- Full-time
- Mid-level
- Office
- 3 years
Administrative Office Manager
Living Invigorating Valuable Experiences LLC —Quantico, VA
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Manager
Gold's Gym Richmond-Westend, Arb, Midlo, Gayton —Fredericksburg, VA
- Full-time
- Background check
- Mid-level
- Leadership
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Site Manager
Rivet —Quantico, VA
- $130,000 - $140,000 a year
- Full-time
- 5 years
- Supervising experience
- Bachelor's degree
Assistant Dental Office Manager
Aspen Dental —Fredericksburg, VA
- $20 - $24 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Administrative project manager
The Children's Clinic of Fredericksburg —Fredericksburg, VA
- $16 - $18 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
FRONT DESK MANAGER NF3
Marine Corps Community Services —Quantico, VA
- $21.00 - $22.25 an hour
- Full-time
- Mid-level
- 3 years
- Hotel
- Disability insurance
- Health insurance
1d
Assistant Medical Office Manager
GI group —Woodbridge, VA
- $22 - $26 an hour
- Full-time
- Mid-level
- Administrative experience
- Mentoring
- Health insurance
- 401(k)
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6d

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Office Manager

JTS Professional Grounds Maintenance, Inc
Fredericksburg, VA

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
6 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching

Qualifications

Computer operation
Microsoft Excel
Email customer support
Microsoft Outlook
Phone communication
Computer literacy
Filing
Administrative experience
Managing clients in a customer support role
Documentation tools
Customer support
Typing
Gmail
Google Calendar
Office phone management
Quality data entry
Customer data entry

Full Job Description

Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role involves coordinating administrative functions, managing office activities, and ensuring smooth communication with officers. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating an efficient workplace. As the backbone of our office, you’ll foster a welcoming atmosphere while maintaining high standards of professionalism and customer service. This paid position offers an exciting opportunity to lead office operations and support our team’s success.

Responsibilities

Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent customer support with professional phone etiquette
Oversee administrative tasks such as data entry, filing, proofreading, and maintaining accurate records using Microsoft Office, Google Workspace, and other computer software
Coordinate calendar management and scheduling for meetings, appointments, and events to optimize time management for staff and leadership
Handle bookkeeping responsibilities utilizing QuickBooks or similar accounting tools to manage invoices, expenses, and basic financial records
Support office management duties including supply procurement, space organization, and ensuring a clean, welcoming environment
Assist with clerical duties such as typing correspondence, managing email communications, and supporting personal assistant functions when needed
Provide bilingual support to accommodate diverse clients or team members and ensure effective communication across all levels
Key Responsibilities

Billing & Financial Administration

Prepare, send, and track client invoices accurately and on time
Accept and process client deposits and payments
Maintain organized customer financial records and follow up on outstanding balances

Client & Vendor Communication

Handle professional email correspondence with clients, vendors, and subcontractors
Prepare and send proposals and service agreements in a timely manner
Serve as a primary point of contact for inquiries, ensuring prompt and courteous responses

Contracts & Documentation

Draft, review, and manage service contracts and related documents
Ensure all contracts are current, properly filed, and accessible
Maintain meticulous records with a high standard of accuracy and attention to detail

Scheduling & Coordination

Track important dates, deadlines, project timelines, and appointments
Coordinate internal scheduling and communicate updates to the team as needed
Proactively flag upcoming deadlines or conflicts before they become issues

Requirements

Proven experience in office management or administrative roles with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy
Experience with data entry, filing systems, and customer service best practices
Familiarity with QuickBooks or similar bookkeeping software is preferred
Excellent phone etiquette and customer support skills with the ability to handle inquiries professionally
Strong time management skills with the ability to prioritize tasks efficiently

Qualifications & Skills

Exceptional attention to detail — accuracy is non-negotiable in this role
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written communication skills, including professional email correspondence
Highly organized with the ability to manage multiple priorities simultaneously
Reliable, punctual, and committed to being present and engaged in the office
Experience with invoicing, billing, or basic bookkeeping preferred
Prior office management or administrative experience strongly preferred
Comfortable working, often alone, in a small business environment where flexibility, reliability and initiative matter

Join us as the Office Manager and become a key contributor to creating an organized, welcoming workspace that empowers our team to excel. We value proactive individuals who thrive in fast-paced environments and are eager to support our company's growth through exceptional office leadership.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off

Work Location: In person

Quick Apply

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administration manager jobs in fredericksburg, va

Office Manager

Administrative Manager

Administrative Office Manager

Front Desk Manager

Site Manager

Assistant Dental Office Manager

Administrative project manager

FRONT DESK MANAGER NF3

Assistant Medical Office Manager

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