Top 128 Administrative coordinator Jobs in Fremont Ca

Construction Office Manager & Lead Intake Coordinator
Nailed it Builders —Santa Clara, CA
- $5,000 - $7,000 a month
- Full-time
- Background check
- Spanish
- English
- Dental insurance
- 401(k)
Quick Apply
Front Desk Treatment Coordinator Dental Office — Full-Time | Saturdays Required
Private Dental office —Fremont, CA
- $26 - $31 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative & Project Coordinator — Boutique Residential Design-Build Firm
HireTalent RPO —Los Altos, CA
- $72,000 - $96,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Service Coordinator - 210335
GDKN —Fremont, CA
- $31 an hour
- Contract
- Microsoft Excel
- ERP systems
- Mid-level
Quick Apply
15h
Region Land Coordinator/Executive Assistant
D.R. Horton —San Ramon, CA
- $85,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Employee stock purchase plan
- Disability insurance
12d
Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time
Stanford Health Care —Redwood City, CA
- $48.38 - $54.48 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
8d
Administrative Coordinator
Ascend —Hayward, CA
- $29 - $32 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative and Operations Coordinator
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
8h
Administrative Assistant / Front Desk Coordinator
Kitchen Makers Inc —San Jose, CA
- $4,500 - $6,000 a month
- Full-time
- Office
- Administrative experience
- Construction experience
Quick Apply
7d
Operations Coordinator - Front Office & Dispatch
MisterSofteeNorCal —Fremont, CA
- $32.23 - $42.43 an hour
- Weekends as needed
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Coordinator, Graduate Medical Education
Stanford Health Care —Palo Alto, CA
- $48.38 - $54.48 an hour
- Full-time
- Office
- Administrative experience
- Continuous improvement
Administrative Coordinator
ACCO Engineered Systems —Pleasanton, CA
- $24.74 - $32.64 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
Workplace Services Coordinator
CrowdStrike —Sunnyvale, CA
- $27 - $43 an hour
- Full-time
- Inventory management
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Program Coordinator / Office Administrators
Excel Test Prep —Fremont, CA
- Email
- Customer service
- Office
- Communication skills
Administrative Services Coordinator, Climate & Energy Policy Program
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Word processing
- Mid-level
- Office
2d
Loss Prevention Coordinator
Ross Stores —Dublin, CA
- $27.64 - $40.34 an hour
- Hybrid work
- Mid-level
- Office
- 3 years
7d
Administrative & Program Support Coordinator (ASC II)
California State University —East Bay, CA
- Full-time
- Background check
- High school
- Basic math
- Paid holidays
- Health insurance
Front Desk & Office Coordinator
Triumph —Mountain View, CA
- $29 - $36 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Health insurance
- 401(k)

I want to receive the latest job alert for administrative coordinator in fremont ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near fremont ca

Administrative Coordinator jobs in Oakland, CA

Administrative Coordinator jobs in Palo Alto, CA

Operations Coordinator jobs in Fremont, CA

Service Coordinator jobs in Sunnyvale, CA

Construction Manager jobs in Santa Clara, CA

Administrative Coordinator jobs in Redwood City, CA

Administrative Coordinator jobs in Stanford, CA

Service Coordinator jobs in Fremont, CA

Front Desk Coordinator jobs in San Jose, CA

Front Desk Coordinator jobs in Mountain View, CA

Medical Education Manager jobs in Pensacola, FL

Medical Education Manager jobs in Philadelphia, PA

Case Manager jobs in Flint, MI

Medical Courier jobs in Davie, FL

Medical Education Manager jobs in Irvine, CA

Education jobs in Oklahoma City, OK

Remote Education Consultant jobs in New York, NY

Medical Education Manager jobs in Washington State

Prospect Airport Services jobs in Phoenix, AZ

Administrative Services Coordinator jobs in Birmingham, AL

Construction Office Manager & Lead Intake Coordinator

Nailed it Builders
Santa Clara, CA

Quick Apply

Job Details

Full-time | Contract
$5,000 - $7,000 a month

Benefits

Dental insurance
401(k)
Vision insurance

Qualifications

Spanish
Communication with suppliers
Sales support
Office activity coordination
Renovation
Serving clients
Coordinating with subcontractors on construction projects
Phone communication
Operations coordination
Client file management
ADP
English
Payroll systems
High school diploma or GED
Dispatching
Driver's License
Construction document control
QuickBooks
Vendor communication
Contracts
Production management
Construction stakeholder communication
Residential building projects
CRM system proficiency
Office management
Gmail
Construction change orders
Google Calendar
File organization
Office phone management

Full Job Description

Job Title: Construction Office Manager & Lead Intake Coordinator

Company: Nailed It Builders Inc.
Location: Santa Clara, CA
Job Type: Full time, in office only
Schedule: Monday to Friday, 8:30 AM to 5:30 PM
Pay Range: $5,000 to $7,000 per month, based on experience, qualifications, and performance
Bonus: Performance based bonus opportunities may be available

About Nailed It Builders

Nailed It Builders Inc. is a complete design and build remodeling firm serving the Bay Area. We specialize in:

Kitchen remodels
Bathroom remodels
Full home remodels
Home additions
ADUs
Residential construction projects

We are looking for a serious, experienced, and long term team member to join our office in Santa Clara. This position is for someone with a strong background in residential construction, dispatching, production coordination, office management, and daily operations.

This is not a remote position. The selected candidate must work from our Santa Clara office Monday through Friday.

About the Role

The Construction Dispatcher, and Production Coordinator will help manage the daily flow of our office, lead intake, client communication, scheduling, project files, subcontractor coordination, vendor communication, payment tracking, and support for the CEO, project managers, and sales team.

This role requires someone who is organized, reliable, detail oriented, and experienced in residential construction. The right candidate must be able to manage multiple responsibilities, communicate professionally, and follow through without constant reminders.

We are only looking for candidates who are interested in a stable, long term position with our company.

Main Responsibilities

Answer company phone calls, texts, WhatsApp messages, and emails
Manage incoming leads and qualify potential clients
Book leads into the calendar and assign appointments to the correct project manager or salesperson
Manage daily scheduling using Gmail, Google Calendar, CRM systems, and Buildertrend
Support project managers with production coordination and daily follow ups
Communicate with clients, subcontractors, vendors, project managers, sales team members, and company leadership
Manage construction project files, including contracts, estimates, change orders, invoices, payments, subcontractor documents, vendor documents, insurance documents, and company records
Track project payments, client balances, vendor invoices, subcontractor information, and required documents
Assist with contracts, estimates, scopes of work, scheduling, and project communication
Help onboard and offboard employees, subcontractors, and vendors
Keep company files organized and saved in the correct systems
Support the CEO with daily tasks, reminders, follow ups, scheduling, and office coordination
Carry and manage the company phone as needed
Help keep the office organized, professional, and productive

Required Qualifications

Minimum 2 years of residential construction office experience is required
Dispatching experience is required
Experience working for a general contractor, remodeling company, residential construction company, or similar construction office is required
Must understand residential remodeling, construction scheduling, estimates, contracts, change orders, subcontractors, vendors, project managers, and production coordination
Must be comfortable answering phones and communicating with clients professionally
Must have experience using Gmail, Google Calendar, CRM systems, QuickBooks, ADP, and office software
Buildertrend experience is strongly preferred
Must know how to manage and organize construction project files, including payments, contracts, subcontractor information, vendor documents, project manager notes, sales information, and client records
Must be able to read and understand construction related estimates, contracts, scopes of work, and schedules
Must be organized, detail oriented, reliable, and able to follow through
Must be able to manage multiple tasks in a fast moving office environment
Must be able to work from our Santa Clara office daily
Must be able to work Monday through Friday from 8:30 AM to 5:30 PM
Must be able to reliably commute to Santa Clara, CA
Bilingual English and Spanish is a strong plus

Compensation and Benefits

Pay range is $5,000 to $7,000 per month, based on experience, qualifications, and performance
Performance based bonus opportunities may be available
At this time, the company does not offer company sponsored health insurance, dental insurance, vision insurance, or 401k
Legally required payroll benefits, sick leave, and employment protections will apply
No company vehicle is provided
Normal commuting expenses are not reimbursed

Who This Job Is For

This position is for someone with real residential construction office experience who wants to be part of a growing remodeling company.

This role is a good fit for someone who is responsible, organized, professional, loyal, and looking for a long term position.

The right candidate will know how to:

Manage leads
Answer phones
Book appointments
Coordinate schedules
Support production
Follow up with subcontractors
Manage project files
Track payments
Keep the office moving

Who This Job Is Not For

This job is not for someone looking for remote work
This job is not for someone without residential construction experience
This job is not for someone without dispatching experience
This job is not for someone who does not like phone calls, scheduling, follow ups, or client communication
This job is not for someone who needs constant reminders to complete tasks
This job is not for someone who cannot commute daily to Santa Clara

How to Apply

Please submit your resume and answer all screening questions.

Qualified candidates will be contacted for a phone interview, followed by an in person interview at our Santa Clara office.

We are looking for someone serious, experienced, reliable, and long term who can become an important part of our team.

Pay: $5,000.00 - $7,000.00 per month

Education:

High school or equivalent (Preferred)

Experience:

residential construction office experience is required: 2 years (Required)

License/Certification:

drivers license (Required)

Location:

Santa Clara, CA 95054 (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Santa Clara, CA 95054 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in fremont ca

Construction Office Manager & Lead Intake Coordinator

Front Desk Treatment Coordinator Dental Office — Full-Time | Saturdays Required

Administrative & Project Coordinator — Boutique Residential Design-Build Firm

Administrative Coordinator

Service Coordinator - 210335

Region Land Coordinator/Executive Assistant

Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time

Administrative Coordinator

Administrative and Operations Coordinator

Administrative Assistant / Front Desk Coordinator

Operations Coordinator - Front Office & Dispatch

Administrative Coordinator, Graduate Medical Education

Administrative Coordinator

Workplace Services Coordinator

Administrative and Operations Coordinator

Program Coordinator / Office Administrators

Administrative Services Coordinator, Climate & Energy Policy Program

Loss Prevention Coordinator

Administrative & Program Support Coordinator (ASC II)

Front Desk & Office Coordinator

I want to receive the latest job alert for administrative coordinator in fremont ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected