Top 19 event assistant Jobs in fremont ca

Events Administrative Assistant
Melville Management Corp —Atherton, CA
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Part-Time Events Assistant
Think Academy US —San Jose, CA
- Temporary
- University
- Children
- Entry level
Quick Apply
STEM Outreach & Events Assistant
SLAC National Accelerator Laboratory —Menlo Park, CA
- $23.59 - $38.83 an hour
- Temporary
- Google Workspace
- Research
- Organizational skills
Event Marketing Assistant
Asia Live Valley Fair —Santa Clara, CA
- $28 - $32 an hour
- Part-time
- Google Workspace
- No education required
- Marketing
- Health insurance
- Dental insurance
Quick Apply
12d
Weekend Personal Trainer/ Marketing & Events Assistant
Majotima Corp —Walnut Creek, CA
- $30 an hour
- Part-time
- CPR Certification
- 5 years
- Mid-level
- Employee discount
- Opportunities for advancement
Quick Apply
Office and Events Coordinator
Lumin Digital —San Ramon, CA
- $30 - $38 an hour
- Full-time
- Mid-level
- Office
- Computer skills
- Paid parental leave
- Paid holidays
DRIVER HELPER (FULL TIME)
Eurest —Sunnyvale, CA
- $26.00 - $26.50 an hour
- Urgently hiring
- Background check
- Customer service
- Driver's License
- Commuter assistance
- Disability insurance
Quick Apply
Event Marketing Assistant - Entry Level
HHV —Hayward, CA
- $50,000 - $60,000 a year
- Full-time
- 18 years or older
- No experience needed
- US work authorization
- Paid training
- Opportunities for advancement
Quick Apply
1d
Volunteer Event Assistant
Kids Care —Hayward, CA
- $1 an hour
- Part-time
- No experience needed
- Working with children
- In-person
Quick Apply
Events Assistant
Story Spark —San Jose, CA
- $18.45 - $20.00 an hour
- Temporary
- High school diploma or GED
- US work authorization
- In-person
- Employee discount
- Flexible schedule
Quick Apply
Assistant Events and Catering Manager
Bon Appetit —Mountain View, CA
- $75,000 - $78,000 a year
- Weekends as needed
- Background check
- Mid-level
- Recruiting
- Commuter assistance
- Paid parental leave
Quick Apply
Promotions Assistant- Part-time
SPANISH BROADCASTING —San Jose, CA
- $18.45 an hour
- Part-time
- Office
- High school diploma or GED
- Driver's License
Quick Apply
Assistant Business Manager (Operations & Logistics) (dublin / pleasanton / livermore)
THREE LITTLE PIGS —Dublin, CA
- $25 - $26 an hour
- Part-time
- Background check
- Merchandising
- Mid-level
Quick Apply
Senior Program Assistant, Garden Events
Associated Students of —San Jose, CA
- $19.95 an hour
- Part-time
- Background check
- Research
- Mid-level
Quick Apply
Catering Driver & Food Service Assistant
Taco Cantina —San Jose, CA
- $24 - $26 an hour
- Part-time
- Spanish
- Clean driving record
- No experience needed
Quick Apply
Catering & Events Assistant Manager
Bun Me Up —San Jose, CA
- $25 - $30 an hour
- Full-time
- Cooking
- Mid-level
- Organizational skills
Quick Apply
6h
Exhibits Assistant - County Fair
San Mateo County Event Center —San Mateo, CA
- $20 an hour
- Seasonal
- Writing skills
- Office
- Administrative experience
Quick Apply
Culinary Cooking Class Assistant - Adult Events
Taste Buds Kitchen - San Jose South —San Jose, CA
- $18.45 - $20.00 an hour
- Part-time
- No experience needed
- Communication skills
- Entry level
- Employee discount
- Opportunities for advancement
Quick Apply
13d

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Senior Entertainment Lighting Account Manager
FELIX LIGHTING —San Francisco, CA
Bachelor’s degree in Technical Theatre, Event Management, Marketing, Business, or a related field; equivalent experience considered.
$110,000 - $150,000 a year
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7d
Account Manager - Event Production Company
Desired Effect —Pleasant Hill, CA
Associate’s Degree, CMEP or related technical training or certification. Create event reports prior to each event so field technicians are informed and prepared…
$26 - $30 an hour
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Events Assistant
Peak Fusion —Columbus, OH
Greeting guests and helping create a welcoming, high-energy atmosphere. Supporting crowd flow, guest check-in, and attendee engagement during shows.
$18 - $23 an hour
Quick Apply
9d
Catering Assistant
Sunny Street Cafe —Columbus, OH
Emphasis on food prep and order production and presentation. You'll be cross trained in our BOH systems, and have the ability to work all stations to support…
$16 - $18 an hour
Quick Apply

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event assistant jobs near fremont ca

Events Administrative Assistant

Melville Management Corp -
Atherton, CA

Quick Apply

Job Details

Full-time
$100,000 a year

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Project coordination
Excel data analysis

Full Job Description

Annual Event Planning & Dashboard Management

Maintain a forward-looking 12-month events dashboard capturing all projected events, based on recurring annual gatherings and upcoming one-off events.
Update dashboard as new events are identified; ensure team always has an accurate view of upcoming events.
Coordinate with the team to confirm dates, event purpose, size, themes, format, and any special considerations.
Manage and maintain events email accounts.
Ad hoc assistance with events as needed.

Guest List Development and Invitation Workflow

Develop draft invitation lists out of Salesforce using criteria provided; identify gaps or proposed additions and review with principals for approval.
Draft event invitations (email, Paperless Post, physical mail) for review.
Execute invitation sends via mail merge, Paperless Post campaigns, or print workflows.
Maintain meticulous records of invitees, sends, and version control.

RSVP Management & Guest Communications

Monitor and track RSVPs across platforms; manage all guest inquiries including logistics, accommodations, accessibility needs, and dietary restrictions.
Send confirmation emails, reminders, and event-day communications.
Capture new guest information uncovered during the RSVP process and enter/update records in Salesforce.

Vendor & Logistics Coordination

Confirm that household teams have clear run-of-show documents, timelines, and expectations.

Post-Event Follow-Up

Track event attendance in Salesforce, including guest notes, contributions, or gift information as relevant.
Draft post-event thank-you messages or follow-up communications for principal review and send once approved.
Conduct debrief conversations with principals to gather feedback and ensure learnings inform future events.

Systems, Documentation & Event Manual

Create and continuously maintain an “Event Manual” detailing preferences, standards, and templates – such as name tag style, preferred Paperless Post features, seating formats, vendor preferences, and workflows—so events remain consistent and easily repeatable.
Improve and refine systems in Salesforce, shared drives, dashboards, and templates to streamline future events.
Assist Property Managers with uploading and maintaining event documentation in AirTable

Knowledge, Skills, Abilities, and Requirements

Bachelor’s degree highly preferred.
3–5+ years of events, hospitality, or project management experience; private household or high-net-worth environment a plus.
Understanding of AI capabilities and a willingness to learn and implement new AI software highly preferred.
Experience with Salesforce or other CRM systems preferred.
Highly proficient in Excel and comfortable manipulating data (filtering, creating formulas, etc.).
Outstanding communication skills—written, verbal, and guest-facing.
Highly organized, detail-oriented, and comfortable managing multiple concurrent projects.
Ability to handle sensitive information with confidentiality and discretion.
Excels at managing multiple priorities and producing exceptional results under pressure and quick turnaround timelines.
Willingness to travel domestically for major events

Quick Apply

Refine Your Search

event assistant jobs in fremont ca

Events Administrative Assistant

Part-Time Events Assistant

STEM Outreach & Events Assistant

Event Marketing Assistant

Weekend Personal Trainer/ Marketing & Events Assistant

Office and Events Coordinator

DRIVER HELPER (FULL TIME)

Event Marketing Assistant - Entry Level

Volunteer Event Assistant

Events Assistant

Assistant Events and Catering Manager

Promotions Assistant- Part-time

Assistant Business Manager (Operations & Logistics) (dublin / pleasanton / livermore)

Senior Program Assistant, Garden Events

Catering Driver & Food Service Assistant

Catering & Events Assistant Manager

Exhibits Assistant - County Fair

Culinary Cooking Class Assistant - Adult Events

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