Top 46 facility coordinator Jobs in fremont ca

Coordinator, Operations, Workplace Facilities
Rivian —Palo Alto, CA
- Extended hours
- Mid-level
- Office
- Organizational skills
Quick Apply
Facilities Assistant Area Manager
Stanford University —Stanford, CA
- $90,270 - $104,308 a year
- Weekends as needed
- Mid-level
- Office
- Analysis skills
14d
Manager, Facilities Services
NVIDIA —Santa Clara, CA
- $148,000 - $235,750 a year
- Weekends as needed
- Customer service
- 5 years
- Office
Facility Coordinator
Ascend —Menlo Park, CA
- $35 - $40 an hour
- Microsoft Word
- Microsoft Outlook
- Customer service
- Dental insurance
- Vision insurance
Quick Apply
Assistant Facility Manager
Ascend —Palo Alto, CA
- $30 - $33 an hour
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Vision insurance
Quick Apply
Facilities Furniture Coordinator
Apple —Milpitas, CA
- $37.18 - $55.74 an hour
- 5 years
- Experience equivalent to degree accepted
- In-person
- Employee stock purchase plan
- Health insurance
9d
Program Specialist, Facilities Operations
Rivian —Palo Alto, CA
- Full-time
- Google Workspace
- 5 years
- Office
Quick Apply
Facility Maintenance Manager
ABC COMPANIES —Moffett Field, CA
- $105,000 - $125,000 a year
- Customer service
- Mid-level
- High school diploma or GED
Quick Apply
FACILITIES COORDINATOR
ESFM —San Ramon, CA
- $70,000 - $77,000 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Commuter assistance
- Paid parental leave
Quick Apply
5d
Community Manager - Affordable Housing
Ascend —San Jose, CA
- $30 - $32 an hour
- Microsoft Outlook
- 5 years
- Windows
- Health insurance
- Dental insurance
Quick Apply
Facilities Coordinator, Client Customer Service
Cushman & Wakefield —Sunnyvale, CA
- $27.54 - $32.40 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Disability insurance
Quick Apply
8d
Facilities Maintenance Planner
Tesla —Palo Alto, CA
- $18.40 - $57.60 an hour
- Full-time
- Mid-level
- Organizational skills
- In-person
- Commuter assistance
- Health savings account
Facilities Coordinator
Anthro —Alameda, CA
- $67,000 - $85,000 a year
- Mid-level
- High school diploma or GED
- Associate's degree
- Paid parental leave
- Health insurance
Quick Apply
Facility Service Manger
Essel —Pleasanton, CA
- Full-time
- 5 years
- Bachelor's degree
- Recruiting
Quick Apply
Community Manager
Ascend —San Mateo, CA
- $30 - $32 an hour
- Microsoft Outlook
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Facilities Coordinator
Santa Clara Family Health Plan —San Jose, CA
- $49,679 - $72,034 a year
- Weekends as needed
- Clean driving record
- Microsoft Outlook
- Mid-level
Quick Apply
Facilities Supervisor
Joby Aviation —San Carlos, CA
- $70,304 - $114,330 a year
- Weekends as needed
- Microsoft Excel
- Customer service
- 5 years
- Employee stock purchase plan
- Disability insurance
Project Manager - Facilities
Stanford Health Care —Menlo Park, CA
- $62.75 - $83.16 an hour
- Online Application
- Microsoft Excel
- Hospital
- Analysis skills
Sr. Facilities Engineer
Intel —Santa Clara, CA
- $120,860 - $231,670 a year
- Full-time
- Hybrid work
- Mentoring
- Senior level
- Electrical Engineering
- Health insurance
Facilities Services Coordinator III
Robert Half —San Ramon, CA
- $43,000 - $65,000 a year
- Email
- Background check
- CPR Certification
- Word processing
- Paid parental leave
- Health savings account

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Coordinator, Operations, Workplace Facilities

Rivian -
Palo Alto, CA

Quick Apply

Job Details

Full-time

Qualifications

Vendor relationship building

Full Job Description

The Workplace Operations Coordinator supports day-to-day facilities and workplace operations to ensure our sites are safe, clean, and adventure-ready for all employees and visitors. They focus on smooth execution of core operational processes and administrative workflows, from invoicing and vendor coordination to supply management, ticket triage, and event support, while delivering an excellent experience to Rivian Staff and guests.

Physical onsite presence required 5 days per week during core business hours.

Invoicing and PO management

Own daily invoicing workflows for facilities and workplace operations, including collecting quotes, submitting purchase requisitions, and tracking POs through approval and payment.
Review invoices for accuracy, coding them to the correct cost centers, resolving discrepancies with vendors, and partnering with Finance/Procurement on any issues.

Vendor management

Serve as a primary point of contact for key facilities vendors (janitorial, supplies, maintenance, waste collection, plants, etc.), managing day-to-day coordination and communication and scheduling of recurring and one-time services.
Track vendor performance and SLAs, documenting issues, escalating concerns to your manager, and supporting contract renewals or changes.

Event support

Support onsite events and programs, including but not limited to workplace events, all-hands, trainings, and team activities by coordinating logistics such as room reservations, setup and teardown, AV requests, signage, and catering orders.
Partner with stakeholders and cross-functional teams (e.g., Workplace Operations, Security, IT, Culinary) to ensure smooth, safe, and well-executed events.

Site cleanliness and presentation

Conduct regular floor walks to assess cleanliness, organization, and overall site presentation across office, lab, and common areas while supporting workplace standards to ensure signage, branding, and furniture layouts reflect current needs and expectations.
Create and follow up on janitorial and maintenance tickets when issues are found, closing the loop once resolved.

Supply ordering and inventory management

Own supply ordering and replenishment for workplace-related items (office supplies, event supplies, etc.) in alignment with budget and sustainability goals.
Maintain organized storage areas and monitor inventory levels, adjusting par levels based on usage trends and headcount changes.

Ticket response and escalation

Monitor and respond to incoming facilities/workplace tickets in the designated ticketing system within defined SLAs.
Troubleshoot and resolve routine issues directly where possible (e.g., simple equipment resets, small furniture moves, minor workspace adjustments) and route and escalate complex issues to the appropriate internal teams or vendors, coordinating updates and communicating status back to requesters.

Space audits and occupancy checks

Perform regular office space audits and occupancy checks to verify seating assignments and adherence to planned layouts. Capture and update data on occupancy, headcount, and seat utilization in the appropriate systems, trackers, or floor plans.
Identify trends and pain points (e.g., consistently overbooked spaces, underutilized areas) and share findings with Workplace and Space Planning partners.

Other daily operational tasks

Support moves, adds, and changes, including small seating moves, desk setups, and coordination with IT and Security.
Assist with access, badging, and visitor coordination, following established security and safety protocols.
Partner cross-functionally with Security, IT, EHS, Culinary, People, and other stakeholders to maintain a safe, functional, and welcoming environment.

Possesses a positive mindset and is driven to continuously enhance the overall workplace experience. Exhibits a keen eye for detail and cleanliness across diverse work settings.
Attention to detail in invoicing, PO tracking, and documentation, with basic comfort in working with spreadsheets and financial data. Google Suites experience a plus.
Ability to work onsite and willingness to “roll up your sleeves” to perform occasional physical tasks (moving supplies, light furniture adjustments, event setup).
Strong organizational and time-management skills, with the ability to handle multiple tasks, requests, and deadlines in a fast-paced environment.
Customer-service mindset with clear, friendly, and professional communication skills across all levels of the organization.
A proactive, problem-solving approach, with a willingness to step in, learn quickly, and improve processes over time.

EDUCATION AND EXPERIENCE

Minimum of 2-3 years of experience in facilities, workplace operations, office management, hospitality, property management, R&D, Manufacturing, or a related support role.

PHYSICAL DEMANDS

The physical demands associated with the duties and responsibilities described herein are representative of those that must be met by an employee to successfully perform this job. This includes the ability to spend extended hours walking multiple sites and travelling to other Rivian locations as needed.

WORK ENVIRONMENT

The Coordinator, Workplace Operations will be based in our Palo, Alto office. This is a fully onsite role. Exposure to the outdoors, dust, active lab or R&D areas, and high noise levels is likely. Strict adherence to proper safety protocol will be always expected.

Quick Apply

Refine Your Search

facility coordinator jobs in fremont ca

Coordinator, Operations, Workplace Facilities

Facilities Assistant Area Manager

Manager, Facilities Services

Facility Coordinator

Assistant Facility Manager

Facilities Furniture Coordinator

Program Specialist, Facilities Operations

Facility Maintenance Manager

FACILITIES COORDINATOR

Community Manager - Affordable Housing

Facilities Coordinator, Client Customer Service

Facilities Maintenance Planner

Facilities Coordinator

Facility Service Manger

Community Manager

Facilities Coordinator

Facilities Supervisor

Project Manager - Facilities

Sr. Facilities Engineer

Facilities Services Coordinator III

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