Department: Architectural Design
Lerch Bates is seeking a Marketing Coordinator to support proposal development, marketing initiatives, document design, and project coordination for our Architectural Design team. This role plays a critical part in creating polished, professional, and visually compelling client-facing materials while supporting business development and project delivery efforts.
As a Marketing Coordinator, you will collaborate closely with consultants, project managers, and leadership to develop proposals, qualifications packages, presentations, marketing collateral, and branded documents. You'll also help maintain and improve company templates, ensuring consistency, usability, and visual excellence across both internal and external communications.
This position is ideal for someone who combines strong graphic design skills with exceptional attention to detail and advanced Microsoft Word expertise. Our clients are architects, developers, engineers, and building owners who expect professional, thoughtfully designed deliverables. We are looking for someone who takes pride in creating documents that are not only accurate but visually impactful.
Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.
Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.
We are 100% employee-owned through our ESOP, which fosters an ownership mindset and accountability in everything we do. At Lerch Bates, your expertise matters, your voice carries weight, and your work directly contributes to our shared success as OneLB.
The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.
Proposal Development & Business Development Support
Support the preparation and submission of proposals, qualifications packages, RFP responses, RFQs, RFIs, and interview presentations
Coordinate proposal schedules, content collection, production, and final delivery
Format, edit, and produce high-quality documents using Microsoft Word, PowerPoint, Excel, Adobe InDesign, and related software
Maintain proposal content libraries, resumes, project profiles, and marketing assets
Assist with business development initiatives and pursuit tracking
Marketing, Branding & Graphic Design
Design and develop marketing collateral, brochures, project sheets, presentations, infographics, and other client-facing materials
Maintain and enhance company templates to ensure consistency, professionalism, and brand alignment
Create visually compelling documents that effectively communicate technical information
Support the development and maintenance of branded forms, reports, presentations, and internal resources
Collaborate with technical staff to transform complex information into polished, client-ready deliverables
Document Design & Quality Control
Serve as a subject matter expert for document formatting, layout, and visual presentation
Troubleshoot and improve Microsoft Word templates, styles, formatting standards, and document functionality
Perform quality control reviews of proposals, reports, presentations, and project documents
Ensure consistency in grammar, formatting, branding, graphics, and overall document quality
Maintain document standards and best practices across the department
Project Coordination & Administrative Support
Track project and proposal information within Deltek and other business systems
Support contract administration and project documentation activities
Assist with obtaining Certificates of Insurance (COIs) and project compliance documentation
Organize and maintain electronic project files and marketing resources
Support consultants, project managers, and leadership with project coordination and administrative needs
Assist with special projects and operational initiatives as assigned
Associate's or Bachelor's degree in Marketing, Graphic Design, Communications, Business Administration, English, Journalism, or a related field preferred
2+ years of experience in marketing coordination, proposal coordination, graphic design, business development support, or a related role
Advanced proficiency in Microsoft Word, including styles, templates, formatting, document automation, and large-document management
Experience creating professional client-facing documents, proposals, presentations, and marketing collateral
Proficiency with Adobe InDesign required; experience with Photoshop and Illustrator preferred
Strong visual design skills with an eye for layout, typography, branding, and presentation quality
Excellent business writing, editing, proofreading, grammar, and communication skills
Exceptional attention to detail and commitment to producing polished, high-quality work
Strong organizational skills with the ability to manage multiple deadlines and competing priorities
Intermediate proficiency in Microsoft PowerPoint, Excel, Outlook, and SharePoint
Experience with Deltek, CRM systems, proposal management platforms, or project management software preferred
Experience supporting architecture, engineering, construction (AEC), consulting, design, or professional services firms strongly preferred
Ability to work independently while collaborating effectively with cross-functional teams
Why Work with Lerch Bates?
Competitive compensation
Health, dental, and vision insurance
Paid time off (starting at 17 days annually)
9 paid holidays
401(k) with employer match
Employee Stock Ownership Program (ESOP)
Paid parental leave
Professional development and tuition reimbursement
Performance-based incentives and bonuses
Employee assistance and wellness programs
Be more than just an employee…
Lerch Bates is 100% employee-owned! Our employee-owners bring a distinct “we own what we do” brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account!
Ownership • Community • Integrity • Respect • Optimism
This position is primarily performed in a professional office environment and requires regular interaction with employees, clients, vendors, and visitors. The role involves supporting daily office operations, coordinating administrative activities, and managing multiple priorities in a fast-paced setting.
While performing the duties of this position, an employee is regularly required to sit; talk or hear, in meetings, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is regularly required to walk and stand.
While performing the duties of this position, an employee is are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new skills and information rapidly; perform highly detailed work on multiple, concurrent tasks with frequently changing deadlines and interruptions; and interact with LB Executives, Project Managers and Administrative Assistants as well as clients, members of governmental agencies, professional and community organizations and committees, the media and the public.
Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.
