Top 1317 Administrative services coordinator Jobs in Fullerton, Ca

Dispatcher
Variable Speed Solutions —Santa Ana, CA
- $25 - $35 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- Profit sharing
- Paid holidays
Quick Apply
Site Coordinator
Catalyst Family Inc. —Tustin, CA
- $25.90 - $38.85 an hour
- Full-time
- Background check
- Classroom
- Childcare
- Health savings account
- Health insurance
Quick Apply
Patient Care Coordinator
HearingLife —Anaheim, CA
- $17 - $22 an hour
- Full-time
- Inventory management
- Writing skills
- HIPAA
- Health savings account
- Paid holidays
Experienced Dental Patient Coordinator
Tranquility Dental Arts —Placentia, CA
- $26 - $32 an hour
- Full-time
- Bilingual
- Dental office
- HIPAA
- 401(k)
- 401(k) matching
Quick Apply
1d
Employee Benefits Account Coordinator -Hybrid (40466)
IOS Staffing Services —Irvine, CA
- $60,000 - $65,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
10d
Clinical and Outreach Services Assistant (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Basic math
- English
- Paid holidays
- Health insurance
4d
Administrative Coordinator
Sisters of St. Joseph of Orange —Orange, CA
- $25.75 - $31.05 an hour
- Part-time
- Mid-level
- Office
- 3 years
Administrative Office Assistant (Confidential Office Support I)
California State University —Fullerton, CA
- Online Application
- Background check
- English
- Office
- Paid holidays
- Dental insurance
11d
Administrative & Operations Coordinator
American Federation Pueri Cantores —Orange, CA
- $22 - $28 an hour
- Part-time
- Background check
- Google Workspace
- Office
- Paid time off
- Professional development assistance
Quick Apply
12d
Admissions and Records Coordinator
Rio Hondo College —Whittier, CA
- $7,747.98 - $9,914.07 a month
- Online Application
- Microsoft Excel
- Microsoft Outlook
- High school
4d
Administrative Operations Coordinator
SCI Lighting Solutions —Irvine, CA
- $45,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
12d
Administrative Coordinator
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
Project Rebound Coordinator (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Dental insurance
4d
Business Office Coordinator
Champion Property Services —Anaheim, CA
- $25 - $35 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid training
- Paid time off
Quick Apply
4d
Career Center Engagement and Operations Lead (Administrative Analyst/Specialist Non-Exempt)
California State University —Fullerton, CA
- Online Application
- Background check
- Microsoft Outlook
- Mid-level
- Paid holidays
- Dental insurance
11d
Support Coordinator I - VHH Surgery Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
USC —Los Angeles, CA
- $22.00 - $34.18 an hour
- 8 hour shift
- Surgery
- Administrative experience
- High school diploma or GED
Support Coordinator I - Torrance Beach Cities Orthopedics Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Torrance, CA
- $22.88 - $35.55 an hour
- 8 hour shift
- Background check
- Administrative experience
- High school diploma or GED
11d
Patient Access Coordinator
Hanger, Inc. —Orange, CA
- $23 - $25 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Remote Telehealth Coordinator, Virtual Care Center (Saturdays Required)
Alignment Healthcare USA, LLC —Orange, CA
- $41,472 - $62,208 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Medical office experience
Quick Apply
3d
Support Coordinator II - Pain Management Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Los Angeles, CA
- $25.00 - $39.69 an hour
- 8 hour shift
- Background check
- Spanish
- Microsoft Outlook

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Dispatcher

Variable Speed Solutions
Santa Ana, CA

Quick Apply

Job Details

Full-time
$25 - $35 an hour

Benefits

Profit sharing
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Teamwork
Microsoft Outlook
English
Administrative experience
Attention to detail
SaaS platforms
Experience with SaaS (as product category for technical sales engineers)
CRM system proficiency
SaaS

Full Job Description

Position Summary

Variable Speed Solutions (VSS) is hiring a Dispatcher / Service Coordinator to serve as a primary point of contact for our service customers and to coordinate the daily activity of our field technicians. This is a customer-facing operations role focused on keeping service calls organized, technicians moving efficiently, and customers informed from intake through completion.

This position is being added to expand our customer support capacity as our service division grows, and works alongside our existing service administration team. The ideal candidate is highly organized, calm under pressure, and able to manage shifting priorities throughout the day while communicating professionally with both customers and field staff.

VSS specializes in variable frequency drives (VFDs), pump stations, water filtration systems, and industrial/commercial service work throughout Southern California and surrounding regions.

Key ResponsibilitiesDispatch & Scheduling

Coordinate daily schedules for field technicians across multiple service divisions
Dispatch technicians to emergency service calls, preventive maintenance visits, troubleshooting, and project-related work
Monitor technician availability, travel, and job progress throughout the day
Adjust schedules as priorities change and communicate updates to customers and staff

Customer Communication

Serve as a primary point of contact for customers regarding scheduling, arrival times, and service updates
Maintain professional communication via phone, email, and text
Create and track service requests and work orders
Help ensure customer issues are addressed promptly and thoroughly

Administrative & Operational Support

Create and manage work orders within company software platforms
Track purchase orders, materials, equipment deliveries, and job status updates
Coordinate with sales, technicians, vendors, and management to support operational workflow
Review technician paperwork, notes, and time entries for completeness
Help maintain accurate job documentation and internal records

Team Coordination

Work closely with technicians, project managers, inside sales, and accounting
Help improve workflow efficiency and communication between departments
Support operational processes and procedures as our systems continue to evolve

QualificationsRequired

Prior dispatching, scheduling, or service coordination experience in a commercial setting
Experience in construction, electrical, mechanical, HVAC, pump, water, or industrial service industries
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Proficient with Microsoft Office, Outlook, and general computer systems
Ability to remain calm and professional in fast-paced or high-pressure situations
Strong attention to detail and follow-through

Preferred

Experience with field service management software (BuildOps, ServiceTitan, ESC, or similar)
Familiarity with CRM platforms such as HubSpot
Bilingual English/Spanish

Preferred Traits

Strong sense of urgency and accountability
Team-oriented mindset
Problem solver who takes initiative rather than waiting for direction
Professional demeanor with customers and coworkers
Adaptable to changing priorities and operational needs

Compensation & Benefits

Competitive pay based on experience
Paid holidays and PTO
Medical, dental, and vision insurance
401(k) with company match and profit sharing (eligibility after standard plan waiting period, generally one year)
Opportunities for growth within an expanding service organization
Supportive, team-oriented work environment

About Variable Speed Solutions

Variable Speed Solutions (VSS) provides service, repair, maintenance, startup, and installation support for variable frequency drives, pump stations, filtration systems, and related industrial equipment. We support commercial, municipal, golf, water, and industrial clients throughout California and the West Coast.

Founded in 2003, VSS is continuing to grow and strengthen our operational systems. We're looking for team members who value professionalism, accountability, communication, and teamwork.

How to Apply

Submit your resume and a brief note about your relevant experience. Qualified candidates will be contacted to schedule a phone interview.

Pay: $25.00 - $35.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

People with a criminal record are encouraged to apply

Experience:

CRM or FSM SaaS: 2 years (Required)
Technician Dispatching (service work in the trades): 3 years (Required)

Ability to Commute:

Santa Ana, CA 92705 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services coordinator jobs in fullerton, ca

Dispatcher

Site Coordinator

Patient Care Coordinator

Experienced Dental Patient Coordinator

Employee Benefits Account Coordinator -Hybrid (40466)

Clinical and Outreach Services Assistant (Administrative Support Coordinator I)

Administrative Coordinator

Administrative Office Assistant (Confidential Office Support I)

Administrative & Operations Coordinator

Admissions and Records Coordinator

Administrative Operations Coordinator

Administrative Coordinator

Project Rebound Coordinator (Administrative Support Coordinator I)

Business Office Coordinator

Career Center Engagement and Operations Lead (Administrative Analyst/Specialist Non-Exempt)

Support Coordinator I - VHH Surgery Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Support Coordinator I - Torrance Beach Cities Orthopedics Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Patient Access Coordinator

Remote Telehealth Coordinator, Virtual Care Center (Saturdays Required)

Support Coordinator II - Pain Management Clinic - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

I want to receive the latest job alert for administrative services coordinator in fullerton, ca

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