Top 144 administrative assistant Jobs in fulton ny

Leasing Administrative Coordinator
SEED Syracuse, Inc. —Syracuse, NY
- $60,000 - $65,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Compliance & Administrative Coordinator
IMMEDIATE MAILING SERVICE INC —Liverpool, NY
- $40,000 - $50,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Payroll and Accounting Assistant - Part Time
EverPeak Recruitment —Syracuse, NY
- $20 - $26 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
2d
Front Desk Administrative Assistant - Fulton PrimeCare North
Oswego Health —Fulton, NY
- $17.34 - $20.81 an hour
- Full-time
- Mid-level
- Travel
- Home Health
- Tuition reimbursement
Quick Apply
Administrative Assistant-Center for Orthopedic Care
Oswego Health —Fulton, NY
- $17.34 - $20.81 an hour
- Mid-level
- Travel
- Home Health
- Tuition reimbursement
Quick Apply
Support Services Assistant 1 Reception Sub
Oswego County Opportunities, Inc. —Fulton, NY
- $16.00 - $20.19 an hour
- Part-time
- Office
- 3 years
- Administrative experience
Quick Apply
Administrative Authorization Specialist, Center for Orthopedics
Oswego Health —Fulton, NY
- $17.34 - $20.81 an hour
- Full-time
- Mid-level
- Home Health
- Perioperative Care
- Tuition reimbursement
Quick Apply
2d
Compliance Administrative Assistant
Keith Titus Corporation —Weedsport, NY
- $20 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
School Admin Assistant - Japanese Bilingual
PASONA N A, INC. —New York State
- $19 - $23 an hour
- Part-time
- School
- Entry level
1d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —New York State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
9d
Administrative Assistant
Key Resource Group, LLC —Syracuse, NY
- $20 - $21 an hour
- Full-time
- Microsoft Outlook
- Experience equivalent to degree accepted
- In-person
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant (Hybrid in Syracuse, NY)
Empower Federal Credit Union —Syracuse, NY
- $66,629.47 - $99,944.21 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- 5 years
- Paid holidays
- Health insurance
Quick Apply
Office Assistant 1
SUNY Upstate Medical University —Syracuse, NY
- $7,246 a month
- Part-time
- No experience needed
- ER
- Editing
Office Assistant
M&P Engineering and Land Surveying, PLLC —Camillus, NY
- $30 - $35 an hour
- Full-time
- Office
- Data entry
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Assistant
TIAA —Syracuse, NY
- $26.88 - $33.51 an hour
- Online Application
- Inventory management
- No experience needed
- Office
Regional Summer School Administrative Professional
CiTi BOCES —Mexico, NY
- $22.67 an hour
- Part-time
- School experience
- Administrative experience
- Organizational skills
Administrative Coordinator
SUNY Upstate Medical University —Syracuse, NY
- $25.75 - $40.62 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Assistant
Coates Field Service Inc —Syracuse, NY
- $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Administrative Assistant-Gastroenterology Office
Oswego Health —Oswego, NY
- $17.34 - $20.81 an hour
- Mid-level
- Travel
- Home Health
- Tuition reimbursement
Quick Apply
9d
Office Assistant NY
Centek —Syracuse, NY
- $35 an hour
- Extended hours
- 11+ years
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
Quick Apply

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Leasing Administrative Coordinator

SEED Syracuse, Inc.
Syracuse, NY

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Google Workspace
Administrative experience
Attention to detail
Document management systems
Marketing

Full Job Description

SEED Syracuse Inc., owner of The Chimes Building, is seeking a Leasing Administrative Coordinator to support the operations of the Chimes Building, located at 500 S. Salina Street, Syracuse NY 13202. The building is slated to open in late July of 2026 and SEED Syracuse Inc. wishes to bring on the Leasing Administrative Coordinator prior to the building’s completion.

Summary of the Position:

The Leasing Administrative Coordinator supports the Residential Manager in the day-to-day leasing, management, and resident-facing functions of a mixed-income residential community. This role combines front-line leasing support, applicant and resident communication, document management, and general office coordination. The Coordinator helps maintain an organized leasing pipeline, supports occupancy goals, ensures accurate records in Propertyware, and manages tour scheduling and prospect follow-up through the software platform, Tenant Turner.

The Leasing and Administrative Coordinator is a full-time, salaried position. The Coordinator will work on-site in an office at 500 South Salina with normal working hours of 8:30am-4:00pm, Monday through Friday, with some nights and weekend hours.

Primary Responsibilities

Leasing and Prospect Support

● Respond promptly and professionally to prospect inquiries by phone, email, text, and in person.

● Coordinate, monitor, and confirm tours.

● Conduct property tours as assigned.

● Maintain prospect pipeline records and follow-up schedules.

● Assist with application intake and tracking.

● Prepare leasing documents and support lease execution.

● Help monitor online listings and report needed updates.

● Support marketing and outreach efforts as directed.

● Assist with waitlist management, showing schedules, and prospect communications through the Tenant Turner platform.

● Help track leasing traffic, conversion activity, and prospect status.

Administrative Support

● Maintain organized digital and physical files.

● Enter and update applicant, prospect, resident, and lease information in Propertyware.

● Upload and organize required documents in Propertyware.

● Support document collection, filing, and record retention for applications, leases, renewals, notices, and move-in / move-out materials.

● Prepare standard correspondence, notices, and resident communications.

● Support office workflow, calendars, scheduling, and routine reporting.

● Maintain supply inventory for leasing and office operations.

● Assist with data entry and quality control to ensure accurate records across systems.

Applicant Processing and Workflow Support

● Collect required application documents and verify completeness.

● Track outstanding items and follow up with applicants.

● Coordinate with the Residential Manager regarding screening steps, approvals, conditional approvals, and denials.

● Ensure files are complete before lease preparation.

● Support workflow coordination between Tenant Turner and Propertyware.

● Help maintain consistency in leasing procedures, application handling, and document processing.

● Maintain confidentiality of applicant and resident information.

● Assist with file storage, document security, and data-handling procedures.

● Follow approved Standard Operating Procedures (SOPs)

Resident Relations and Office Support

● Serve as an initial point of contact for residents, guests, and vendors entering the office.

● Answer routine resident questions and route more complex concerns to the Residential Manager.

● Assist with move-in and move-out scheduling.

● Support resident notices, community communications, and event coordination.

● Log and route service requests according to established workflows.

● Assist with parking administration, resident portal support, and general resident accounting questions.

● Help attend Commercial Parking lot when needed.

● Help maintain a professional, welcoming, and service-oriented office environment.

Coordination and Team Support

● Work closely with the Residential Manager to support leasing and occupancy goals.

● Coordinate with the Building Manager and facilities staff on resident-facing logistics as needed.

● Communicate with third-party vendors only as directed and within assigned responsibilities.

● Support special projects related to lease-up, workflow development, document organization, and office procedures.

● Assist with implementation and consistent use of Propertyware and Tenant Turner.

Qualifications

● 2+ years of administrative, leasing, customer service, or property management support experience preferred.

● Residential leasing experience needed, commercial leasing optional

● Strong organizational and follow-up skills.

● Excellent written and verbal communication skills.

● Professional and welcoming customer-service demeanor.

● Ability to manage multiple priorities and deadlines.

● Strong attention to detail and accuracy in recordkeeping.

● Comfort working with property management software and digital document systems.

● Proficiency in Microsoft Office or Google Workspace.

● Familiarity with fair housing principles and confidentiality requirements preferred.

● Ability to handle sensitive information with discretion.

● Ability to follow SOPs, reporting and incident procedures.

Preferred Skills

● Experience with Propertyware and/or Tenant Turner software systems.

● Experience in lease-up environments.

● Experience supporting mixed-income or affordable housing operations.

● Comfort with digital file organization and workflow-based administrative systems.

Miscellaneous

The position is full time with benefits. Salary will be commensurate with experience.

The Leasing Administrative Coordinator will report directly to the Residential Manager.

APPLICATION INSTRUCTIONS

Interested applicants should submit a résumé, and cover letter to Meg O’Connell: [email protected]. Applicants should submit all materials by Friday, June 19, 2026.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in fulton ny

Leasing Administrative Coordinator

Compliance & Administrative Coordinator

Payroll and Accounting Assistant - Part Time

Front Desk Administrative Assistant - Fulton PrimeCare North

Administrative Assistant-Center for Orthopedic Care

Support Services Assistant 1 Reception Sub

Administrative Authorization Specialist, Center for Orthopedics

Compliance Administrative Assistant

School Admin Assistant - Japanese Bilingual

Military Service - U.S. Air National Guard, Administration

Administrative Assistant

Executive Administrative Assistant (Hybrid in Syracuse, NY)

Office Assistant 1

Office Assistant

Administrative Assistant

Regional Summer School Administrative Professional

Administrative Coordinator

Administrative Assistant

Front Desk Administrative Assistant-Gastroenterology Office

Office Assistant NY

I want to receive the latest job alert for administrative assistant in fulton ny

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