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Administrative Assistant

Foresight -
Gainesville, FL

Apply Now

Job Details

Part-time | Full-time

Benefits

Paid training
On-site gym
Paid time off

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Driver's License

Full Job Description

Working at Foresight

Foresight is a Florida-based construction management firm with locations in Gainesville, Tampa, and Jacksonville. Since 2008, we’ve grown into one of the fastest-growing firms in the region, leading complex, high-impact projects across the Southeast and the Caribbean. We specialize in government, education, healthcare, industrial, institutional, and commercial work. Our teams are known for delivering with consistency, professionalism, and a strong commitment to operational excellence, earning trust and building long-term relationships.

We’ve also been named one of Florida’s Top 100 Places to Work and recognized by Inc. as one of America’s fastest-growing private companies because we invest in our people just as much as our projects.

At Foresight, we don’t just build projects — we build careers. That starts with a strong onboarding process, clear expectations, and real opportunities to grow. Whether you’re in the field or the office, you’ll be part of a team that values accountability, problem-solving, and follow-through.

Our name reflects how we operate: we plan ahead. We stay proactive, communicate early and often, and do the work up front to set our teams — and our projects — up for success.

Our Core Values guide everything we do:

Can-Do Attitude
Ownership Mentality
Responsiveness
Spirit of Excellence

If you’re looking for a place where you can do meaningful work, be part of a strong team, and grow your career — we’d like to meet you. At Foresight, we’re building more than just structures. We’re building something that lasts.

About the Role

We are seeking a dependable, detail-oriented Part-Time Administrative Assistant to provide hands-on office and administrative support at our Gainesville headquarters. This role is ideal for someone who enjoys organization, takes initiative, and has a service-minded approach to helping an office run smoothly.

This position will support general office needs, meeting preparation, light administrative tasks, and practical day-to-day support for company leadership and team members. The right person will be reliable, proactive, professional, and willing to jump in where needed.

Schedule: Part-time, in-office at our Gainesville headquarters. Primarily morning hours preferred. Potential for additional hours or future full-time opportunity based on company needs and role fit.

What You'll Do

Office & Administrative Support

Help keep the office organized, stocked, clean, and prepared for the day.
Assist with general office needs, including supplies, mail, deliveries, filing, scanning, printing, and errands.
Provide general administrative support to team members and departments as needed.

Leadership & Meeting Support

Provide practical day-to-day support for company leadership, including lunch coordination, meeting preparation, and general office-based needs.
Prepare meeting spaces by ensuring rooms are clean, organized, stocked, and ready for use.
Print, organize, or prepare meeting materials, agendas, notes, and other documents as needed.
Assist with internal meetings, team lunches, office events, celebrations, and other company gatherings.

Light Accounting & Operations Support

Assist with basic administrative support for accounting, payroll, and operations teams as needed.
Help collect, scan, organize, and route documents such as timesheets, reimbursements, invoices, vendor paperwork, or project-related items.
Support basic tracking, data entry, document organization, and follow-up tasks.
Help ensure routine administrative items are handled accurately and in a timely manner.

Qualifications

Reliable, punctual, and able to work independently.
Organized, detail-oriented, and consistent with follow-through.
Friendly, professional, and service-minded.
Comfortable handling a variety of tasks and shifting priorities.
Willing to assist with both administrative work and hands-on office support.
Able to handle confidential information appropriately.
Proficient with basic technology, including Microsoft Outlook, Word, Excel, and general office equipment.
Valid Florida driver’s license and reliable transportation for occasional local errands.

Preferred Experience

Prior experience in an administrative assistant, office coordinator, receptionist, operations support, or similar role.
Experience supporting an office, leadership team, accounting department, or operations team.
Comfort using email, calendars, shared files, and basic business systems.
Experience helping coordinate supplies, meetings, events, vendors, or office logistics.

Benefits

Best in-class work culture
On-site gym
Paid time off
401(k) retirement savings program
Weekly pay cycle
Paid training, certifications, and career development

Foresight Construction Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Apply Now

Refine Your Search

assistant coordinator jobs in gainesville, fl

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I want to receive the latest job alert for assistant coordinator in gainesville, fl

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