Top 2 Document specialist Jobs in Gainesville, Fl

Documentation Specialist I- Department of Neurosurgery-GMP
University of Florida —Gainesville, FL
- $61,350 - $69,700 a year
- Full-time
- Microsoft Excel
- Surgery
- Bachelor's degree
1d

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Documentation Specialist I- Department of Neurosurgery-GMP
University of Florida —Gainesville, FL
Monitor assigned quality tracking tools and communicate documentation updates or outstanding. And paper filing systems, and document retrieval to ensure…
$61,350 - $69,700 a year
1d

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Check out jobs in cities near your current location, Columbus

Document Control Specialist II
HNTB Corporation —Columbus, OH
Associate's degree in relevant field and 3 years of relevant experience, or. This opportunity entails being responsible for administering the document lifecycle…
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Document Design & Accessibility Specialist
AECOM —Columbus, OH
The role partners with graphic designers, engineers, planners, GIS professionals, technical authors, and project managers to develop structured, branded, and…
$70,000 - $105,000 a year
8d

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Documentation Specialist I- Department of Neurosurgery-GMP

University of Florida -
Gainesville, FL

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Job Details

Full-time
$61,350 - $69,700 a year
1 day ago

Qualifications

Data integrity assurance
Version control
Microsoft Excel
Regulatory documents
Quality records maintenance
Laboratory regulatory compliance records management
Document control experience within pharmaceutical industry
Operations coordination
Data Retention (Data management)
GMP
Metrics Reporting
Quality reports
Quality control data reporting
Schedule management
Bachelor's degree
Continuous improvement
Quality compliance management
Retention policy implementation
Organizational skills
Document archiving
Management reporting
Productivity software
Quality control communication
1 year
Data accuracy checks
Standard operating procedures (SOPs)
Communication skills
Entry level
Audit support
Research compliance quality assurance records management

Full Job Description

JOB NO:

540983

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Education/Training/Instructional Design, Grant or Research Administration

DEPARTMENT:

29190000 - MD-NEUROLOGICAL SURGERY

CLASSIFICATION TITLE:

Documentation Specialist I

CLASSIFICATION MINIMUM REQUIREMENTS:

Bachelor's degree in an appropriate area and one year of relevant experience or an equivalent combination of education and experience.

JOB DESCRIPTION:

Document Management:

Coordinate the lifecycle of controlled GMP documents, including creation, formatting, routing,
review, approval, revision, distribution, and archival in accordance with facility Standard Operating
Procedures (SOPs), Foundation for the Accreditation of Cellular Therapy (FACT) standards, and
applicable regulatory requirements.
Maintains document control systems, including document numbering, version control, electronic
and paper filing systems, and document retrieval to ensure accuracy, accessibility, and
compliance.
Monitor document review schedules and coordinate periodic reviews and revisions with subject
matter experts to ensure documentation remains current and compliant.
Process and track quality system documentation, including Standard Operating Procedures
(SOPs), forms, change controls, deviations, and other controlled records through established
approval workflows.
Remove obsolete documents from circulation and ensure current versions are available at points of
use.
Review completed documentation for accuracy, completeness, and compliance with established
documentation practices prior to filing and archival.
Maintain executed records in accordance with established record retention requirements and
support document retrieval during internal audits, regulatory inspections, and accreditation
reviews.
Enter and maintain documentation data within electronic document management systems and
other tracking databases while ensuring data integrity and confidentiality.
Assist with identifying documentation discrepancies and coordinate corrective updates with
appropriate personnel.
Provide document control support to GMP personnel by responding to documentation requests and
assisting with document-related processes to maintain inspection readiness and compliance with
the Quality Management System.

FACT Accreditation and Quality Activities

Coordination and records necessary to support compliance with Foundation for the Accreditation of
Cellular Therapy (FACT) standards, Good Manufacturing Practice (GMP) requirements, and
internal Standard Operating Procedures (SOPs).
Assist in preparing, organizing, and maintaining documentation for quarterly Quality Assurance
review meetings, accreditation activities, internal audits, and regulatory inspections.
Compile and maintain quality metrics, reports, and support documentation for review by the Quality
Management Manager, Medical Director, and UF GMP Facility Director.
Coordinate the collection, organization, and submission of documentation required to support
FACT accreditation and ongoing regulatory compliance activities.
Assist with audit readiness by ensuring quality records, controlled documents, and supporting
documentation are accurate, complete, and readily accessible.
Collaborate with the UF GMP Facility Director, Medical Director, Quality Management Manager,
and the CTSI Quality Assurance unit to support responses to audit findings, accreditation
recommendations, and quality improvement initiatives.
Track quality-related action items, documentation updates, and follow-up activities to ensure timely
completion and compliance with established procedures.
Maintain accurate records of accreditation, audit, and quality activities while supporting the
continuous improvement of the Quality Management System.

Quality Management System (QMS) Support

Support assigned Quality Management activities by coordinating training documentation,
maintaining GMP compliance trackers, managing quality records, and assisting with routine quality
system operations.
Assist with the collection, tracking, and reporting of quality metrics to support Quality Management
System monitoring and continuous improvement initiatives.
Maintain accurate documentation and records related to training, compliance activities, and quality
system processes in accordance with established procedures.
Monitor assigned quality tracking tools and communicate documentation updates or outstanding
items to appropriate personnel to support regulatory compliance and inspection readiness.

EXPECTED SALARY:

$61,350-$69,700

REQUIRED QUALIFICATIONS:

Bachelor's degree in an appropriate area and one year of relevant experience or an equivalent combination of education and experience.

PREFERRED:

EXPERIENCE
3+ years of related experience in GMP Regulated environment.
KNOWLEDGE

Working understanding of Quality Systems

Experience with Documentation Control

Good documentation practices

SKILLS

Accuracy and attention to detail

Strong organizational skills

Proficient in Microsoft Office (Excel and Word)

Reliable

Excellent communication skills

SPECIAL INSTRUCTIONS TO APPLICANTS:

For consideration, please complete an application and include a cover letter, resume and the names and email addresses of three to five references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

17 Aug 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

31 Aug 2026

Eastern Daylight Time

Apply Now

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