Top 63 Project administrative assistant Jobs in Gainesville, Fl

Executive Assistant
Legacy Builders —High Springs, FL
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Administrative Assistant
Foresight —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Administrative Assistant I
Universal Engineering Sciences —Gainesville, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Administrative Spec I
University of Florida —Gainesville, FL
- $22.04 an hour
- Full-time
- Word processing
- Research
- Office
7d
Administrative Assistant II
University of Florida —Gainesville, FL
- $23 - $26 an hour
- Full-time
- Microsoft Word
- Mid-level
- High school diploma or GED
2d
Administrative Assistant
Foresight Construction Group —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Quick Apply
Administrative Secretary
LifeQuest Organ Recovery Services —Gainesville, FL
- Computer literacy
- Mid-level
- Office
Library Assistant I
University of Florida —Gainesville, FL
- $16 an hour
- Part-time
- High school diploma or GED
- University
- Military encouraged
14d
Executive Assistant I
University of Florida —Gainesville, FL
- Full-time
- 7 years
- Microsoft Outlook
- Mid-level
Administrative Assistant
Purvis, Gray and Company, LLP —Gainesville, FL
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- 401(k)
Quick Apply
4d
Administrative Assistant
Gaston's Tree Debris Recycling —Gainesville, FL
- Computer literacy
- Office
- QuickBooks
- Health insurance
- Paid time off
Executive Assistant II
University of Florida —Gainesville, FL
- Full-time
- 5 years
- Research
- Mid-level
6h
Library Assistant II
University of Florida —Gainesville, FL
- Full-time
- High school diploma or GED
- University
- Military encouraged
Administrative Spec II - Research Hub
University of Florida —Alachua, FL
- $53,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
7d
Executive Assistant
Partnership for Strong Families, Inc. —Gainesville, FL
- $21.63 - $24.04 an hour
- Online Application
- 5 years
- Mid-level
- Office
Executive Assistant
PARTNERSHIP FOR STRONG FAMILIES INC —Gainesville, FL
- $21.63 - $24.04 an hour
- Full-time
- 5 years
- Research
- Mid-level
Quick Apply
Administrative Specialist II - Pediatric Child Health Research Institute
University of Florida —Gainesville, FL
- $60,000 - $70,000 a year
- Full-time
- Writing skills
- HIPAA
- Mid-level
7d
Administrative Assistant
Carports Anywhere —Starke, FL
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- 401(k)
Quick Apply
Executive Assistant
Foresight —Gainesville, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid training
- Disability insurance
Administrative Assistant
Lincoln Property Company —Gainesville, FL
- Background check
- Basic math
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply

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Executive Assistant

Legacy Builders
High Springs, FL

Quick Apply

Job Details

Full-time

Qualifications

Customer communication
Teamwork
Executive administrative support
Attention to detail
Office management
Time management

Full Job Description

Executive Assistant

Legacy Builders – High Springs, FL

Job Type: Full-time

About Us

Legacy Builders is a growing construction company based in Highsprings, Florida, specializing in custom pole barns and barndominiums. We are committed to delivering high-quality craftsmanship, exceptional customer service, and a seamless building experience for every client.

As we continue to grow, we’re looking for an Executive Assistant who can help bring organization, efficiency, and structure to our operations. This is more than a traditional administrative role—you’ll work directly with the owner to manage priorities, coordinate permitting, develop standard operating procedures (SOPs), assist with hiring, and keep the business running smoothly.

If you’re proactive, highly organized, detail-oriented, and enjoy building systems that help a company grow, we’d love to hear from

Position Summary

The Executive Assistant serves as the right hand to the owner, managing day-to-day administrative operations while ensuring projects, schedules, and internal processes stay organized and on track. This role requires someone who is proactive, detail-oriented, professional, and confident making decisions and keeping others accountable.

The ideal candidate enjoys solving problems, building systems, and finding ways to improve efficiency. You should be comfortable handling confidential information, communicating with customers and team members, and managing multiple priorities without constant supervision.

Responsibilities

Manage the owner’s calendar, appointments, meetings, and daily schedule.
Coordinate permitting and track permit status with local building departments.
Develop, document, and maintain Standard Operating Procedures (SOPs).
Create professional documents, presentations, and marketing materials using Canva.
Assist with recruiting, interviewing, onboarding, and hiring activities.
Organize company files, records, and digital documents.
Coordinate meetings and follow up on action items to ensure completion.
Screen calls, emails, and correspondence while prioritizing urgent matters.
Assist with project coordination and administrative support.
Improve office systems and workflows to increase efficiency.
Handle confidential business information with professionalism and discretion.
Perform other executive and administrative duties as assigned.

Qualifications

Previous experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role preferred.
Exceptional organizational and time management skills.
Strong attention to detail with a high level of accuracy.
Excellent written and verbal communication skills.
Proficient with Microsoft Office and Google Workspace.
Experience with Canva or the ability to quickly learn.
Ability to manage multiple priorities in a fast-paced environment.
Comfortable learning new software and technology.
Self-motivated with excellent problem-solving skills.
Professional, dependable, and trustworthy.

The Ideal Candidate Is

Detail-oriented and highly organized.
Direct, confident, and communicates clearly.
Efficient and proactive rather than reactive.
Intelligent, resourceful, and quick to learn.
Professional in appearance and communication.
Able to hold themselves and others accountable.
Comfortable creating systems and improving processes.
Calm under pressure and able to prioritize effectively.

Why Join Legacy Builders?

Opportunity to work directly with company leadership.
Play a key role in helping a growing company scale.
A position with real responsibility and opportunities for growth.
Supportive, team-oriented work environment where your ideas are valued.

Application Question(s):

What is your expected pay range?

Work Location: In person

Quick Apply

Refine Your Search

project administrative assistant jobs in gainesville, fl

Executive Assistant

Administrative Assistant

Administrative Assistant I

Administrative Spec I

Administrative Assistant II

Administrative Assistant

Administrative Secretary

Library Assistant I

Executive Assistant I

Administrative Assistant

Administrative Assistant

Executive Assistant II

Library Assistant II

Administrative Spec II - Research Hub

Executive Assistant

Executive Assistant

Administrative Specialist II - Pediatric Child Health Research Institute

Administrative Assistant

Executive Assistant

Administrative Assistant

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