Top 288 Project supervisor Jobs in Gainesville, Fl

Administrative Specialist III
University of Florida —Gainesville, FL
- $63,000 - $70,000 a year
- Full-time
- 5 years
- Office
- Databases
7d
MGR, Health Care Admin
University of Florida —Gainesville, FL
- $66,000 - $76,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
1d
Property Manager
Yugo —Gainesville, FL
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Residential
- In-person
- Paid parental leave
- Paid holidays
Quick Apply
Operation Supervisor
GFL Environmental —Gainesville, FL
- Mid-level
- High school diploma or GED
- Supervising experience
Operations Manager
Evergen —Alachua, FL
- $100,000 - $120,000 a year
- Full-time
- Writing skills
- ERP systems
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Medical Records Administration Specialist (Technical Career Field Trainee)
US Veterans Health Administration —Gainesville, FL
- $40,736 - $97,087 a year
- Online Application
- Background check
- Up to 50% travel
- High school
7d
Marketing Assistant
University of Florida —Gainesville, FL
- $23.94 an hour
- Full-time
- University
- Bachelor's degree
- Military encouraged
8d
Operations Supervisor
TEC Specialty —Gainesville, FL
- Microsoft Excel
- Microsoft Outlook
- Residential
Recycling Program Coordinator
City Of Gainesville, FL —Gainesville, FL
- $52,000.00 - $84,052.14 a year
- Online Application
- Marketing
- Mid-level
- Residential
- Wellness program
- Paid holidays
HR Generalist II - Department of Psychiatry
University of Florida —Gainesville, FL
- $62,500 - $67,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Psychiatry
- Wellness program
- Paid parental leave
5d
Budget Analyst
City Of Gainesville, FL —Gainesville, FL
- $67,204.80 - $112,341.67 a year
- Online Application
- Writing skills
- Research
- Mid-level
- Wellness program
- Paid holidays
Administrative Assistant II
University of Florida —Gainesville, FL
- $21.55 - $24.90 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid time off
- Family leave
11d
Administrative Assistant
Lincoln Property Company —Gainesville, FL
- Background check
- Basic math
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Office Manager
Skyfrog Landscape —Gainesville, FL
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Night Supervisor Weekends RN ($5,000 sign on bonus)
Magnolia Ridge Health and Rehab —Gainesville, FL
- Weekends as needed
- CPR Certification
- Nursing
- Skilled nursing facility
- Health insurance
- Dental insurance
Quick Apply
Nurse Unit Manager
Magnolia Ridge Health and Rehab —Gainesville, FL
- Full-time
- CPR Certification
- Nursing
- RN License
- Health savings account
- Health insurance
Quick Apply
Registered Nurse - Unit Manager
The Plaza Health and Rehab —Gainesville, FL
- From $80,000 a year
- Full-time
- Background check
- CPR Certification
- Nursing
- Paid holidays
- Disability insurance
Quick Apply
Evening Supervisor RN ($5,000 sign on bonus)
Magnolia Ridge Health and Rehab —Gainesville, FL
- Weekends as needed
- CPR Certification
- Nursing
- Skilled nursing facility
- Health insurance
- Dental insurance
Quick Apply
Registered Nurse (RN)
Williston Health and Rehabilitation Center —Williston, FL
- $28 - $33 an hour
- Part-time
- Background check
- CPR Certification
- Nursing
- Paid holidays
- Disability insurance
Quick Apply
11pm-7am Nurse Supervisor
Terrace Health and Rehab —Gainesville, FL
- Full-time
- Background check
- CPR Certification
- Nursing
- Disability insurance
- Health insurance
Quick Apply
7d

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Administrative Specialist III

University of Florida -
Gainesville, FL

Apply Now

Job Details

Full-time
$63,000 - $70,000 a year
7 days ago

Qualifications

Optimizing workflow processes
Biology
Space allocation
Employee onboarding
Faculty hiring
Committee work
Staff supervision
Confidential information handling
Office activity coordination
HR communication
5 years
Faculty collaboration
Spreadsheets
Facilities management
Staff scheduling
Academic institution experience
Operations coordination planning
Filing
Executive administrative support
Data summary reports
Databases
Employee data management
Bachelor's degree
Data management
Task prioritization
Decision making
Overseeing academic personnel management
Resource scheduling coordination
Organizational skills
Front desk

Full Job Description

JOB NO:

540845

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Office/Administrative/Fiscal Support

DEPARTMENT:

16900000 - LS-BIOLOGY

CLASSIFICATION TITLE:

Administrative Specialist III

CLASSIFICATION MINIMUM REQUIREMENTS:

Bachelor’s degree and five years of appropriate experience or an equivalent combination of education and experience.

JOB DESCRIPTION:

The Administrative Specialist III serves as the lead administrative position in the Department of Biology. The position coordinates day-to-day administrative operations, provides guidance on departmental and university processes, manages competing priorities, and supports the department’s teaching, research, and service missions.

Human Resources and Personnel Administration

Coordinates departmental human resources processes in collaboration with CLAS HR, shared services, and central university offices.
Supports recruitment, onboarding, offboarding, appointment changes, position updates, and personnel documentation for faculty, staff, OPS employees, student employees, graduate assistants, postdoctoral associates, visiting appointments, courtesy appointments, and other employee groups.
Assists with position descriptions, recruitment requests, offer letter requests, appointment materials, job postings, and related personnel actions.
Tracks deadlines and ensures personnel actions and supporting documentation are completed, routed, and maintained appropriately.
Provides guidance to faculty and supervisors regarding HR processes, documentation requirements, routing expectations, and college procedures.
Maintains personnel files, recruitment materials, and other confidential HR records.
Supports leave, timekeeping, employment eligibility, payroll documentation, and related personnel administration processes.
Coordinates departmental onboarding and offboarding activities, including access, workspace, training information, equipment, and required follow-up.

Office Leadership and Administrative Operations

Coordinates the department’s day-to-day administrative operations and office workflows.
Establishes priorities, monitors deadlines, distributes work, and follows up to ensure timely completion.
Provides functional guidance and work direction to administrative staff, student assistants, OPS employees, and other support personnel.
Serves as a primary departmental resource for office procedures, administrative workflows, and operational problem-solving.
Reviews administrative processes and recommends improvements to increase consistency, efficiency, and service delivery.
Interprets and applies university, college, and departmental policies and procedures.
Coordinates office coverage, front office support, communications, scheduling, records, and general departmental support.
Assists the Department Chair and departmental leadership with planning, documentation, coordination, and follow-up.

Academic, Faculty, and Departmental Support

Coordinates administrative support for faculty affairs, teaching, graduate education, departmental governance, and college routing requirements.
Supports faculty evaluations, promotion and tenure, sabbatical requests, awards, assignments, committee activities, and departmental reviews.
Assists with academic scheduling, course-related administrative processes, and instructional support coordination.
Provides administrative support for graduate program activities, student employment processes, seminars, events, and other academic functions.
Coordinates communications, documentation, deadlines, and records associated with academic and faculty processes.
Serves as a departmental resource for faculty and staff regarding academic administrative requirements.

Facilities, Space, Access, and Office Resources

Coordinates departmental space, office assignments, keys, building access, and related records.
Works with facilities, information technology, building management, and other university offices to address operational needs.
Coordinates maintenance requests, equipment needs, office supplies, shared resources, and related follow-up.
Supports departmental safety, security, emergency preparedness, and continuity-related administrative processes.
Maintains records related to space, access, equipment, and departmental resources.

Reporting, Special Projects, and Process Improvement

Prepares reports, summaries, spreadsheets, presentations, and other materials for departmental leadership.
Tracks data and deadlines related to personnel actions, administrative operations, faculty processes, and departmental activities.
Participates in special projects, process improvements, and college or university initiatives.
Identifies administrative issues, recommends solutions, and assists with implementing improved workflows.
Represents the department on administrative committees, workgroups, and cross-functional teams as appropriate.

EXPECTED SALARY:

The salary is $63,000 - $70,000.

This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.

REQUIRED QUALIFICATIONS:

Bachelor’s degree and five years of appropriate experience or an equivalent combination of education and experience.

PREFERRED:

Experience coordinating human resources or personnel administration in a higher education, academic, research, or complex office environment.
Knowledge of University of Florida administrative systems, policies, and procedures.
Experience with recruitment, onboarding, appointments, personnel records, position descriptions, employment documentation, and HR-related routing processes.
Experience coordinating administrative office operations and providing work direction to others.
Ability to interpret and apply policies, procedures, and guidelines.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Ability to work independently, exercise sound judgment, and resolve non-routine administrative issues.
Experience maintaining confidential records and handling sensitive employee information.
Experience providing training, guidance, or functional supervision to administrative staff.
Proficiency with Microsoft Office, spreadsheets, databases, and university administrative systems.

SPECIAL INSTRUCTIONS TO APPLICANTS:

To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED:

No.

ADVERTISED:

05 Aug 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

16 Aug 2026

Eastern Daylight Time

Apply Now

Refine Your Search

project supervisor jobs in gainesville, fl

Administrative Specialist III

MGR, Health Care Admin

Property Manager

Operation Supervisor

Operations Manager

Medical Records Administration Specialist (Technical Career Field Trainee)

Marketing Assistant

Operations Supervisor

Recycling Program Coordinator

HR Generalist II - Department of Psychiatry

Budget Analyst

Administrative Assistant II

Administrative Assistant

Office Manager

Night Supervisor Weekends RN ($5,000 sign on bonus)

Nurse Unit Manager

Registered Nurse - Unit Manager

Evening Supervisor RN ($5,000 sign on bonus)

Registered Nurse (RN)

11pm-7am Nurse Supervisor

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