Top 61 Administrative specialist Jobs in Gainesville, Va

Office Administrative Specialist
Intercessors for America —Purcellville, VA
- $41,600 - $45,670 a year
- Full-time
- Salesforce
- Office
- Finance
- Health insurance
- 401(k)
Quick Apply
Administrative Support Specialist
SteerBridge —Vienna, VA
- $85,000 - $100,000 a year
- Hybrid work
- Microsoft Outlook
- Writing skills
- Research
- Paid holidays
- Health insurance
Quick Apply
12d
Senior Administrative Specialist
ASRC Federal —Reston, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Staff Action / Administrative Support Specialist
Summit Technologies, Inc —Reston, VA
- Full-time
- Hybrid work
- Administrative experience
- SharePoint
- Entry level
Quick Apply
Administrative Support Specialist
SD Solutions LLC —Springfield, VA
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
10d
Contracts Administrative Specialist
Markon —Chantilly, VA
- $150,000 - $190,000 a year
- Full-time
- Data analysis skills
- Mid-level
- Office
- Paid holidays
- Disability insurance
Operations Specialist (Administration Building)
Loudoun County Public Schools —Ashburn, VA
- $33.29 - $42.89 an hour
- 8 hour shift
- Word processing
- Mid-level
- Office
Document Digitization Specialist
CACI —Chantilly, VA
- $59,600 - $122,100 a year
- Full-time
- Mid-level
- High school diploma or GED
- Travel
- Health insurance
9d
Senior Administrative Support Specialist
SD Solutions LLC —Springfield, VA
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Office
Quick Apply
10d
Administrative Support Specialist - MCU/CDET
Hatalom —Quantico, VA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Administrative Support Specialist (Multiple Locations) - MCU/CDET
Hatalom —Quantico, VA
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Bilingual Insurance Customer Specialist
Faith Capital Corporation —Centreville, VA
- $23 - $30 an hour
- Full-time
- Office
- Administrative experience
- Bachelor's degree
Quick Apply
4d
Administrative Specialist, HR Support
RELI GROUP INC —Vienna, VA
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Mid-Level Administrative Program Specialist
Aveshka Inc —Vienna, VA
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
Security Administrative Specialist Intermediate Level
RDR Inc —Chantilly, VA
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Operations Support Specialist
Patriot Group International —Herndon, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Security Administrative Specialist
RDR Inc —Chantilly, VA
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Administrative Support Specialist, US Citizens with active clearance
LTC Solutions LLC —Quantico, VA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Disability insurance
- Dental insurance
Quick Apply
Research Specialist
Quantech Services —Chantilly, VA
- Full-time
- Management
- Customer service
- English
ADMINISTRATIVE SPECIALIST LEVEL III
Alexton Incorporated —Lorton, VA
- $50,000 - $55,000 a year
- Full-time
- Customer service
- Word processing
- Office
Quick Apply

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Office Administrative Specialist

Intercessors for America
Purcellville, VA

Quick Apply

Job Details

Full-time
$41,600 - $45,670 a year

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Customer communication
Database systems
Spreadsheets
Salesforce
Administrative experience
High school diploma or GED
Salesforce Cloud
Data entry
CRM system proficiency
Productivity software
Quality data entry

Full Job Description

Build a Career Combining Customer Service, Finance & Purpose

As our Office Administrative Specialist, you'll be an essential member of the Finance & Administration team, balancing front-office customer service with database management, grant and financial support, mail operations, inventory coordination, and administrative responsibilities. Every day offers the opportunity to support our staff, serve those who contact our ministry, and help ensure the operational excellence that advances Intercessors for America's Christ-centered mission.

Location: Onsite in Purcellville, VA (Local candidates preferred)
Job Type: Full-Time
Compensation: $41,600 to $46,800
Benefits: Benefits package available for full-time employees
Schedule: Monday–Friday | 8:30 am to 5 pm

ABOUT US

For over 50 years, Intercessors for America (IFA) has united believers in prayer and action for the nation. Our mission is to inform, connect, and mobilize people of faith to pray for our leaders and government, championing biblical values such as religious freedom, life, and family.

WHAT YOU’LL DO

Data & Database Management: Maintain accurate donor, grant, volunteer, and constituent records in Salesforce and other systems; import, update, and export data, create Mail Merges using Microsoft Excel and Word, and support data integrity for fundraising and outreach initiatives.
Administrative & Community Support: Answer phones, assist callers, and provide prayerful support when appropriate; attend staff meetings and assist with additional office tasks to ensure smooth operations.
Financial & Grant Support: Assist the Finance Department with grant and donation processing, prepare Microsoft Excel reconciliation spreadsheets, research and resolve data discrepancies, and support accurate financial reporting, grant documentation, and donor stewardship.
Mail Operations: Prepare and process weekly mailings using mail insert machines; assist with special mailings as needed.
Postage & Packaging: Operate postage and labeling machines to prepare envelopes and packages for delivery.
Logistics & Inventory: Organize storage rooms and units; maintain inventory records; assist with lifting and moving mail trays and boxes.

WHAT YOU’LL BRING

High school diploma or GED required; Associate's degree in Business, Accounting, Finance, or a related field preferred.
1-3 years of administrative, office support, finance or customer service experience preferred, including database entry.
Proficiency in Microsoft Office Suite, including Microsoft Excel, Word, and Mail Merge; experience with Salesforce or other CRM software preferred.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Strong Christian faith and willingness to participate in prayer with staff, volunteers, donors, and community partners, consistent with the organization's mission.
Ability to lift and move mail trays, packages, and office supplies up to 25 pounds.
Must reside within a reasonable commuting distance of the office.

WHY YOU'LL LOVE THIS ROLE

Make a meaningful impact by supporting a national Christ-centered ministry dedicated to prayer and biblical values.
Enjoy a diverse role that combines customer service, administrative support, finance, database management, office operations, and mail services.
Join a collaborative team that values integrity, service, teamwork, and operational excellence.
Grow your skills while gaining experience in nonprofit administration, finance support, Salesforce, grant administration, and office operations.
Work in a supportive environment where your contributions help advance a mission that impacts communities across the nation.

APPLY TODAY

If you're a highly organized, detail-oriented professional who enjoys customer service, administrative support, finance, and office operations, we'd love to hear from you. Bring your skills, heart for service, and commitment to excellence to a role where your work truly makes a difference. Apply today and become part of the Intercessors for America (IFA) team.

Pay: $41,600.00 - $45,670.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Application Question(s):

Our non-profit is the largest national prayer ministry dedicated to praying for our government and leaders, and our work is guided by Christian faith-based outreach. What attracts you to work in an environment guided by these values?
How many years of experience do you have supporting grant administration, financial reconciliation, or donation tracking?
This position requires performing physical tasks such as sorting mail, lifting and moving mail (up to 25 pounds). Are you able to perform these essential functions fo the job?

Education:

High school or equivalent (Preferred)

Experience:

Administrative: 1 year (Required)
Salesforce: 1 year (Required)
Data entry: 1 year (Required)
Microsoft Office (Word, Excel): 3 years (Required)

Ability to Commute:

Purcellville, VA 20132 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in gainesville, va

Office Administrative Specialist

Administrative Support Specialist

Senior Administrative Specialist

Staff Action / Administrative Support Specialist

Administrative Support Specialist

Contracts Administrative Specialist

Operations Specialist (Administration Building)

Document Digitization Specialist

Senior Administrative Support Specialist

Administrative Support Specialist - MCU/CDET

Administrative Support Specialist (Multiple Locations) - MCU/CDET

Bilingual Insurance Customer Specialist

Administrative Specialist, HR Support

Mid-Level Administrative Program Specialist

Security Administrative Specialist Intermediate Level

Operations Support Specialist

Security Administrative Specialist

Administrative Support Specialist, US Citizens with active clearance

Research Specialist

ADMINISTRATIVE SPECIALIST LEVEL III

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