Top 12 Assistant i Jobs in Gainesville Fl

Administrative Assistant I
University of Florida —Gainesville, FL
- $19 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
14d
Administrative Specialist I
University of Florida —Gainesville, FL
- $27.77 - $29.69 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Administrative Assistant I - Policy and Accreditation Assistant
University of Florida —Gainesville, FL
- $20.00 - $22.44 an hour
- Full-time
- Word processing
- Research
- High school diploma or GED
11d
Dental Assistant I
University of Florida —Gainesville, FL
- $17 - $20 an hour
- Full-time
- Surgery
- BLS Certification
- High school diploma or GED
- Paid holidays
- Dental insurance
Administrative Assistant I
Universal Engineering Sciences —Gainesville, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Dental Assistant I or Dental Assistant II
University of Florida —Gainesville, FL
- $16.82 - $19.23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- BLS Certification
- Paid holidays
- Health insurance
Assistant Manager I
Dollar Tree —Gainesville, FL
- Part-time
- Merchandising
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Part-Time Assistant Manager - Level 1
BoxLunch & Hot Topic —Gainesville, FL
- Part-time
- Mid-level
- High school diploma or GED
- 1 year
Quick Apply

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Administrative Specialist I
University of Florida —Gainesville, FL
Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional…
$27.77 - $29.69 an hour
Administrative Spec II
University of Florida —Gainesville, FL
Provide clerical/administrative oversight for the Executive, Independent Advisory Committee, and External Advisory Committees.
$55,000 - $69,700 a year
4d

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Administrative Assistant I

University of Florida -
Gainesville, FL

Apply Now

Job Details

Full-time
$19 - $22 an hour
14 days ago

Qualifications

Meeting minutes
Accounting systems
Customer communication
Conference planning
Microsoft Outlook
Business travel arrangements
Spreadsheets
HR systems (technically supported)
Financial software
Purchase order management
Expense reports
PeopleSoft
Research administration
Purchasing management systems (technically supported)
Adobe Acrobat

Full Job Description

JOB NO:

540877

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Health Care Administration/Support

DEPARTMENT:

29130100 - MD-RADIOLOGY-ADMINISTRATION

CLASSIFICATION TITLE:

Administrative Assistant I

CLASSIFICATION MINIMUM REQUIREMENTS

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

JOB DESCRIPTION:

The Administrative Assistant I provides essential administrative, clerical, academic, and fiscal support to the department and assigned faculty. This position plays an important role in supporting efficient day-to-day operations and advancing the department’s clinical, academic, research, and educational activities.

The ideal candidate is highly organized, detail-oriented, and service-focused, with the ability to manage multiple priorities and communicate effectively with faculty, staff, trainees, visitors, vendors, and external partners.

Administrative Support

Provides comprehensive administrative support to the department and assigned faculty.
Receives, screens, sorts, and distributes incoming mail and correspondence.
Answers departmental telephone lines, responds to routine inquiries, and directs calls appropriately.
Maintains office supply inventories and coordinates the purchase of supplies, furniture, and equipment.
Coordinates conference room schedules, meetings, seminars, and special events, including preparing meeting materials, agendas, and room arrangements.
Prepares, edits, and distributes correspondence, reports, presentations, and other professional documents on behalf of faculty and departmental leadership.
Manages calendars, schedules appointments, and coordinates divisional meetings, including preparing and distributing agendas and meeting minutes.
Serves as a primary point of contact for faculty, staff, trainees, visitors, vendors, and external organizations, providing excellent customer service and facilitating effective communication.
Provides backup support to the Chair’s Executive Assistant, including assisting with the preparation and tracking of documentation, deadlines, and other time-sensitive activities to ensure continuity of operations.

Faculty, Academic, and Research Support

Provides administrative support for faculty scholarly, academic, research, and educational activities.
Assists with manuscript preparation, formatting, editing, and proofreading.
Organizes references, tables, figures, appendices, and supporting materials for publication.
Ensures documents comply with applicable journal submission requirements.
Serves as a liaison with journals, publishers, departmental offices, and external organizations regarding manuscript submissions, revisions, and publication activities.
Assists faculty with educational materials, presentations, and other academic projects that support the department’s teaching and research missions.

Fiscal Support

Supports the daily operations of the department’s fiscal office while ensuring compliance with university and departmental financial policies and procedures.
Coordinates the timely processing of purchase orders, payments, grant expenditures, travel transactions, expense reimbursements, and income deposits through the HRIS and other university systems for both the University of Florida and the Florida Clinical Practice Association (FCPA).
Processes checks, invoices, journal entries, requisitions, vouchers, and procurement transactions for departmental PCard holders.
Reviews financial documentation for completeness and accuracy and maintains organized fiscal records.
Serves as a liaison among vendors, faculty, staff, and central administrative offices to support efficient and timely financial operations.

Travel Coordination and Institutional Reporting

Coordinates travel through UFGO for faculty, staff, students, and guests attending meetings, seminars, presentations, and conferences.
Arranges transportation, lodging, conference registration, and other travel accommodations.
Processes travel authorizations and encumbrances in PeopleSoft.
Prepares and submits post-travel expense reports in accordance with university policies.
Compiles and submits data for annual surveys and institutional reporting requirements, including reports for MGMA, AAARAD, University Tax Services, UWO, Auxiliary Service Centers, Unrelated Business Income Tax, and Incidental Trust Funds.

Additional Responsibilities

Performs other related administrative, clerical, and operational duties and assists with special projects as assigned by the supervisor or departmental leadership.

EXPECTED SALARY:

$19.00 - $22.00, commensurate with experience.

REQUIRED QUALIFICATIONS:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

PREFERRED

Experience supporting faculty, physicians, or executive leadership in a fast-paced, complex organization.
Working knowledge of University of Florida administrative and financial systems, including PeopleSoft, UFGO, myUFL, or similar enterprise resource planning (ERP) systems.
Experience processing travel authorizations, expense reimbursements, procurement transactions, and purchasing in accordance with university or government policies.
Demonstrated experience coordinating meetings, conferences, seminars, and special events.
Experience preparing professional correspondence, reports, presentations, meeting agendas, and meeting minutes.
Familiarity with manuscript preparation, journal submission processes, or supporting academic and research activities.
Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, PowerPoint, and Adobe Acrobat, with the ability to create and edit complex documents and spreadsheets.
Demonstrated ability to manage multiple priorities, exercise sound judgment, maintain confidentiality, and work independently while meeting competing deadlines.
Strong organizational skills with exceptional attention to detail and a commitment to providing outstanding customer service.

SPECIAL INSTRUCTIONS TO APPLICANTS:

In order to be considered, you must upload your cover letter and resume. Please list three (3) professional references.

This position is eligible for veterans' preference. If you are claiming veterans' preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veterans' Preference Page for more details.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT

ADVERTISED:

11 Aug 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

25 Aug 2026

Eastern Daylight Time

Apply Now

Refine Your Search

assistant i jobs in gainesville fl

Administrative Assistant I

Administrative Specialist I

Administrative Assistant I - Policy and Accreditation Assistant

Dental Assistant I

Administrative Assistant I

Dental Assistant I or Dental Assistant II

Assistant Manager I

Part-Time Assistant Manager - Level 1

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