SUMMARY: Under the direction of the Provider Contracts & Compliance Manager, the Provider Contracts Specialist assists in the process of determining contract eligibility for childcare providers to offer the School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) state-funded programs. This position also assists in processing contract-related revisions after approval and ensuring contract compliance.
QUALIFICATIONS: Moderate-to-high computer competency, experience with Microsoft Office/365, experience with predominant deskwork, effective communication and organizational skills, and high attention to detail.
Familiarity with the childcare community in Alachua County preferred.
EDUCATION & EXPERIENCE: 2-year degree required. 4-year degree preferred.
Related experience may substitute for the required education with approval from the Chief Programs Officer.
· Learn and maintain an understanding of the Florida Statutes, Rules, and databases relevant to the School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) provider contracts. These are built into the procedures and spreadsheets created by the Provider Contracts & Compliance Manager that you must follow and use to track data.
· Process Child Care Resource & Referral (CCR&R) profiles, SR Contracts, VPK Applications, and VPK Contracts annually for a caseload of renewing childcare providers in the EFS Modernization (EFS Mod) statewide database system.
· Process continuous contract-related profile revisions in EFS Mod, initiate and process contract amendments, update provider rate plans and holidays schedules, collect Staff Training Day documents, and relay the approved changes to other ELCAC staff as applicable.
· Send advance reminders to providers regarding the expiration dates of their individual VPK supporting documents such as background screenings and staff credentials, and process continuous VPK Application submissions in EFS Mod for revisions made after the initial approval. Complete these actions in a timely manner to avoid blocking attendance/payment features and relay the approved revision details to other ELCAC staff as applicable.
· Ensure provider compliance with VPK Florida Assessment of Student Thinking (FAST) requirements by collecting VPK FAST Administrator certificates/agreements and monitoring three assessment periods for all VPK students. This is essential for student success and future contract eligibility.
· Support VPK Providers on Probation (POP) and VPK providers with Incomplete statuses determined by the annual statewide Performance Metric. This involves collecting Improvement/Technical Assistance (TA) Plans and supporting documents necessary for continued contract eligibility.
· Issue or assist with progressive corrective action in response to noncompliance with certain provider responsibilities outlined in the contracts.
· Maintain a professional demeanor in all interactions with providers, ELCAC staff and community partners. This includes in-person interactions, online meetings, phone calls, and emails.
· Maintain accurate records of your provider contract responsibilities and respond to your team/partners in a timely manner. This involves emailing, calling, filing, inputting data into Excel and Outlook, charging EFS Mod statuses, etc.
· Attend professional conferences, workgroups, and trainings via phone call, online webinars, or offsite as assigned.
· Participate and support ELCAC projects as identified.
· Other duties as assigned.
OTHER REQUIREMENTS:
· Must possess a valid Florida driver’s license, good driving record, reliable transportation and current automobile liability insurance policy and be willing to travel to all areas of Alachua County to perform required tasks.
· ELCAC considers all employee positions as Positions of Special Trust according to 110.1127 F.S. It is likely that any employee at one time or another will come into contact with children for 15 hours or more a week or have access to confidential information. The selected candidate will be required to submit and pass a Level II background screening and pre-employment drug screen prior
to their date of hire.
PROFESSIONAL CONDUCT EXPECTED FROM ALL EMPLOYEES:
· Adhere to the policies and procedures of the Coalition and its Departments.
· Maintain high levels of confidentiality and discretion.
· Attend work consistently according to Coalition policy.
· Demonstrate ethical, legal, and professional behavior.
· Adhere to the established dress code.
· Contribute positively to the work environment by supporting new ideas and change when applicable.
· Always represent Early Learning Coalition of Alachua County professionally.
· Demonstrate high standards of integrity, accountability, and service as defined by the values of the Coalition.
· Establish and maintain effective communication and coordination with Coalition staff, management, clients, and childcare providers at all times.
PHYSICAL ACTIVITY/WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be able to sit and/or stand for 8 hours each day. Must be able to lift to 25 pounds.
This job description in no way states or implies that these are the only job duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments.
Pay: Up to $40,560.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Work Location: In person
