Overview
We are seeking a dynamic and strategic Director of Finance and Administration to lead our financial operations and administrative functions with energy and precision. This pivotal role drives fiscal management, ensures compliance with industry standards, and supports the organization’s growth through innovative financial strategies. The ideal candidate will possess a robust background in financial management, accounting systems, and regulatory reporting, combined with a passion for strategic planning and team leadership. Join us to shape the financial future of our organization while fostering a culture of excellence, transparency, and continuous improvement.
Organization Description:
The Education Foundation of Alachua County is a 501(c)3 organization located in Gainesville, Florida. Our mission is to
invest in the future of Alachua County Public School Students. The Education Foundation works closely with the Alachua
County Public School district to develop and fund programming, which meets the needs of students and teachers in
Alachua County. Currently, The Education Foundation has four main funding initiatives:
● Senior Scholarships – A college scholarship program open to all high school seniors in Alachua County
● Catalyst for Change – A competitive grant program for teachers and schools awarding $120,000 annually
for innovative projects.
● Take Stock in Children – A scholarship and mentoring program working with low-income youth, we
currently have 250 students in this program.
● Funds Held for Others – A separate bank account we hold for the Alachua County Schools Volunteer
program. Funds are separate but receipts may come through our organization.
Job Summary:
The Director of Finance and Administration serves as the organization's senior financial and administrative leader and is
responsible for all accounting, bookkeeping, financial records, payroll administration, budgeting, financial reporting,
audit coordination, compliance, state legislative reporting, accounts receivable and payable management. This position
oversees the accurate recording of all financial transactions for the organization’s programs using QuickBooks and
ensures sound fiscal stewardship, strong internal controls and compliance with nonprofit accounting standards. The
ideal candidate brings nonprofit finance expertise, a proactive mindset, and the ability to work both independently and
collaboratively with the Executive Director, Board of Directors, and Finance Committee
Key responsibilities:
Accounts Receivable & Revenue Entry
- Streamline and maintain organizational databases and systems
- Enter all donations, receivables, grants, and event income into QuickBooks
- Process and record income from CRM, PayPal, checks, and EFTs
- Work collaboratively with the financial management team on grants that require tracking and reporting
- Create invoices as needed
Accounts Payable & Expense Management
- Enter all expenses into QuickBooks, cut checks, process payments, and manage accounts payable
- Process and record credit and debit card transactions and perform monthly credit card reconciliation
Payroll & Tax Compliance
- Process payroll and enter payroll data and salary allocations into QuickBook
- Coordinate onboarding, offboarding, and benefits administration through the PEO platform (TriNet)
- Supporting personnel documentation, policy implementation, and HR compliance
- Enter required journal entry changes related to payroll
- Prepare and submit quarterly affidavits
- Ensure timely and accurate tax payments, W-2 and 1099 preparation, and required federal and state filings
- Work with auditors to ensure successful completion of annual 990 and posting it to Candid
Bank & Investment Reconciliation
- Reconcile all bank accounts monthly
- Perform month-end tasks and close the books
- Reconcile all balance sheet accounts at month-end
Financial Reporting and Analysis
- Prepare month-end financial reports for the Finance Committee and Board of Directors, including Balance
Sheet, Profit & Loss, Budget vs. Actuals, and Financial Summary
- Present financial reports at monthly Finance Committee and Board meetings as requested
- Financial Management of Grant reimbursements, Endowment account, and the Take Stock in Children
Program
- Work with Executive Director and Board Treasurer on preparing finance committee monthly meeting items
including agenda cost analysis, cash flows and financial investments updates
- Lead annual budget development in partnership with the Executive Director, Board Treasurer, and Finance
Committee
Audit & Compliance
- Serve as the primary point of contact for the annual audit process, including preparation of all audit materials
and responding to auditor requests
- Ensure compliance with nonprofit accounting standards, grant funder requirements, and applicable Florida
regulations
- Maintain accurate records for multi-fund and multi-grant accounting in accordance with funder requirements
Event Financial Support
- Record all event-related income including donations, ticket sales, and auction proceeds into QuickBooks
- Collaborate with the Director of Development and Director of Operations on the financial reconciliation of
fundraising events
Qualifications & Skills
Required
- Minimum 5 years of bookkeeping or accounting experience, with at least 3 years using QuickBooks (Online
preferred)
- Proficiency in Microsoft Office Suite, including Excel with formulas and data analysis
- High degree of accuracy and attention to detail, with the ability to identify and resolve anomalies
- Strong written and verbal communication skills; ability to present financial information clearly to
non-financial audiences
- Organized, self-motivated, and capable of managing multiple priorities and deadlines independently
Preferred
- Strong working knowledge of nonprofit accounting principles, including fund accounting, grant tracking, and
deferred revenue
- Experience with payroll, benefits administration, and HR coordination through a PEO preferred
- Minimum 1 year of nonprofit bookkeeping or accounting experience
- Experience with multi-fund accounting and reporting for multiple grant funders
- Working knowledge of investment accounts and portfolio reporting
- Familiarity with Florida nonprofit compliance requirements
- Experience supporting or leading an annual audit process
- Prior experience in a small nonprofit environment where adaptability and initiative are essential
Education
Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred. Comparable professional
experience will be considered in lieu of a degree.
Employment Eligibility
All offers of employment are contingent on passing a thorough background check required by government agencies at
the federal, state, and local levels. As an equal opportunity employer, The Education Foundation of Alachua County and
Take Stock in Children hire without consideration to race, religion, creed, color, national origin, age, gender, sexual
orientation, marital status, veteran status, disability, or any other category protected by applicable law.
Anyone who is interested should send their resume and cover letter outlining their relevant
experience and interest in the role to Executive Director Tatila Brock-Paul at
[email protected]
Requirements
- Extensive experience in finance leadership roles with a proven track record in financial management, including finance directorship or senior managerial positions.
- Strong expertise in accounting systems, Excel data analysis, financial software applications, and technical accounting principles such as accrual accounting.
- In-depth knowledge of industry-specific regulations including GAAP, IFRS, ASC 606 standards for revenue recognition, and governmental accounting practices.
- Demonstrated ability in risk analysis, cost control, budgeting, forecasting, and financial modeling development.
- Excellent leadership skills with experience managing diverse finance teams while promoting strategic management practices.
- Proficiency in data analytics tools for financial analysis experience that enhances decision-making processes.
- Exceptional communication skills for clear financial report writing and interpretation tailored to both technical teams and executive stakeholders.
- Bachelor’s degree in Finance, Accounting or related field; advanced certifications such as CPA or CFA are highly desirable.
Join us as we empower our organization through strategic fiscal oversight and innovative administrative solutions—making a meaningful impact every day!
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid parental leave
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
