TEAMS
a. TEAMS Recruitment – Responsible for preparing and submitting all exemption request, PageUP posting of TEAMS positions, SPI request, Re-classification request for all TEAMS positions. Prepares and submits all paperwork for New Hire TEAMS positions.
b. Tracks UF Engaged report to ensure Department is completing UF Engaged timely. Send reminders to supervisors when UF Engaged is due and ensure they are completed.
c. Update, create and analyze position descriptions. Facilitates completion of position descriptions for the department by compiling and coordinating required information, prepares and submits for review. Review compensation matrix and submit recommendation reclass, and promotional compensation based on position description. Drafts cover memo to accompany position description to the Dean’s Office and submits final position description through People Soft for approval.
d. Monitor and track usage of FMLA leave by departmental TEAMS personnel as appropriate. Answers questions relating to FMLA leave policy, distributes FMLA forms to employees, ensures their timely receipt and submits them to Central Leave Office as appropriate. Inputs FMLA Leave of Absences into People Soft, records FMLA leave in the payroll system and maintains records. Processes return from FMLA Leave of Absences by completing and submitting the appropriate paperwork and inputting the return from leave into People Soft.
e. Prepares all TEAMS foreign hires and paperwork with Immigration Office. Prepares all paperwork for TEAMS special pay increase, FTE changes, raises/promotions and terminations.
f. Primary Department Security Administrator (DSA) for TEAMS – ensures all security roles are assigned appropriately for all staff and deleted as applicable.
g. Primary resource for the department Director and Assistant Director for all TEAMS related questions and job tasks. Advises managers and provides guidance to employees on employment laws, university regulations and personnel policies and procedures. Makes recommendations to management regarding issues such as staffing, recruitment and employee relations.
h. Prepares and submits all paperwork for new extenders.
Payroll
a. Verify preliminary and final pay list to ensure all TEAMs employee are paid.
b. Communicate the department’s payroll deadline to ensure completion prior to the UF Payroll deadline
c. Trouble-shoot any payroll entry problems; manages payroll exceptions by notifying employees and instructing how to correct payroll errors. Provides guidance to employees and managers on employment laws, university regulations and personnel policies and procedures.
d. Responsible for approving specified employees’ payroll. Back-up payroll approver for the Department.
e. Verifier of the Pay List to ensure correctness for all TEAMS employees.
Faculty Support
a. Faculty Hospital Credentialing: Department liaison for hospital credentialing issues for the Department of Psychiatry. Responsible for initiating the credentialing of all new physician faculty by obtaining appropriate forms for them to apply for clinical privileges at Shands Hospital at Gainesville, Shands Psychiatric Hospital, Shands at Jacksonville. Works with the Shands Credentialing office to ensure new incoming faculty and licensed staff complete request for privileges in a timely manner through the online portal. Ensures that renewal of hospital privileges is accomplished bi-annually for all faculty. Is responsible for ensuring all FPPE (Focused Professional Practice Evaluations) and OPPE (Ongoing Professional Practice Evaluations) are completed in a timely manner, signed by the Department Chair and returned to the Shands Credentialing office.
b. Faculty Provider Enrollment: Department liaison for provider enrollment issues for clinical faculty in the Department of Psychiatry. In order for clinical faculty to bill insurance companies, Medicare, etc. for patient services, they must be assigned provider numbers by the various agencies. The incumbent initiates the process by securing appropriate provider enrollment forms for new faculty, and submits with required documentation to the Provider Enrollment correctness Office. Tracks to completion to ensure that provider numbers are assigned. Maintains files.
c. Review Department of Psychiatry Self Insurance Program status.
Monitor DEA License
a. Monitor and follow up with employees DEA license renewal.
b. Run reports and track active licenses and communicate with employee renewal dates, statuses, and deadlines.
Backup Faculty Recruitment and Hire
a. May serves as backup for Faculty recruitment: Prepare letter of offer, hiring, initial appointment paperwork and onboarding.
b. Backup for Courtesy Faculty Appointments for the Department of Psychiatry. Obtains required information from the courtesy faculty member, assigns UF ID numbers, ensures completion of HIPAA and signature for the Confidentiality statement, compose letter for the Department’s Chair signature, prepare paperwork and submit to the Dean’s office for approval.
c. Backup Department Security Administrator (DSA) for Faculty – to ensure all security roles are assigned appropriately for all faculty and deleted as applicable.
d. Advises managers and provides guidance to employees on employment laws, university regulations and personnel policies and procedure.
e. Information resource for leave issues for all departmental personnel.
Other
a. Assist Human Resources Generalist I with the following tasks: Provides support for personnel appointments for Student Assistants, OPS employees, Non-Clinical Post-Doctoral Associates and student volunteer appointment requests: to ensure all forms are submitted and approved for volunteer request.
b. Miscellaneous duties as requested by HR Generalist III, Director, and Assistant Director.
