Position Summary
The Backup Administrative Coordinator (BUAC) provides support to the Administrative Coordinator and store leadership team by assisting with payroll administration, scheduling, hiring support, associate records, reporting, and various administrative functions. This position helps ensure accurate recordkeeping, compliance with company policies, and efficient execution of administrative processes while providing excellent customer and associate service.
Key Responsibilities Administrative Operations
- Assist with daily administrative office functions and operational support.
- Maintain accurate store records, files, and documentation.
- Support administrative processes in accordance with company policies and procedures.
- Prepare and distribute reports, communications, and operational documents as required.
- Assist with data entry and record maintenance to ensure accuracy and confidentiality.
- Provide office coverage during the absence of the Administrative Coordinator.
Payroll & Scheduling Support
- Assist with payroll processing and timekeeping administration.
- Review and help resolve timekeeping discrepancies.
- Support schedule maintenance and labor tracking activities.
- Maintain payroll records and employee documentation.
- Ensure payroll information is handled accurately and confidentially.
- Assist associates with payroll-related inquiries as appropriate.
Hiring & Associate Support
- Support recruiting, onboarding, and new hire administrative processes.
- Assist with employment paperwork and personnel file maintenance.
- Help coordinate orientation and training documentation.
- Maintain compliance with hiring and employment record requirements.
- Provide administrative assistance to associates regarding policies, forms, and procedures.
Reporting & Compliance
- Generate and maintain operational, labor, and administrative reports.
- Ensure required documentation is completed and retained according to company standards.
- Support compliance with company policies, employment regulations, and audit requirements.
- Assist with administrative audits and record reviews.
- Maintain confidentiality of sensitive employee and business information.
Customer & Associate Service
- Provide professional and courteous service to customers, associates, and vendors.
- Answer incoming calls and direct inquiries appropriately.
- Assist visitors, applicants, and associates with administrative needs.
- Support store leadership with administrative requests and projects.
- Promote a positive and service-focused environment.
Office Organization & Support
- Maintain office organization, supplies, and equipment.
- Assist with ordering office supplies and maintaining inventory levels.
- Support communication between store departments and leadership.
- Ensure work areas remain clean, organized, and professional.
- Assist with special projects and administrative assignments as needed.
Qualifications
- High school diploma or equivalent required.
- Previous administrative, clerical, payroll, human resources, or retail experience preferred.
- Strong computer skills, including proficiency with Microsoft Office applications.
- Excellent organizational, communication, and customer service skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and accuracy.
Physical Requirements
- Ability to sit, stand, and walk for extended periods.
- Ability to use computers, phones, and office equipment throughout the workday.
- Ability to occasionally lift and carry up to 25 pounds.
- Ability to perform repetitive keyboarding and administrative tasks.
- Ability to move throughout the store as business needs require.
Key Competencies
- Organization
- Attention to Detail
- Confidentiality
- Customer Service
- Communication
- Time Management
- Accuracy
- Problem Solving
- Accountability
- Administrative Excellence
The Backup Administrative Coordinator plays an important role in supporting store operations by ensuring administrative processes are completed accurately, associates receive timely support, and store leadership has the resources necessary to operate efficiently and effectively.
Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!
Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.
Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.
Bring your flavor
Building the future of food and well-being starts with you. Join our team and bring your best self to the table.
Disclaimer
The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.
Albertsons is an Equal Opportunity Employer
This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.
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