Top 3 Administrative aide Jobs in Gaithersburg, Md

Senior Executive Administrative Aide, Grade N18
Montgomery County Government —Rockville, MD
- $64,104 - $101,124 a year
- Email
- 7 years
- Microsoft Outlook
- Writing skills
- Wellness program
- Paid parental leave
1d
Administrative Aide II
CMT Services Inc —Rockville, MD
- $18.50 an hour
- 8 hour shift
- Basic math
- Office
- Administrative experience
Quick Apply
Administrative Aide I
CMT Services Inc —Rockville, MD
- $17 an hour
- Contract
- Basic math
- Office
- Administrative experience
Quick Apply

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Administrative Aide II
CMT Services Inc —Rockville, MD
Acting as the initial point of contact for office, directing calls and walk-ins to appropriate staff or departments. Performing calculations and data entry.
$18.50 an hour
Quick Apply

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Senior Executive Administrative Aide, Grade N18

Montgomery County Government -
Rockville, MD

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Job Details

$64,104 - $101,124 a year
1 day ago

Benefits

Wellness program
Paid parental leave
Paid holidays
Loan repayment program
Flexible spending account
Tuition reimbursement
Paid time off
Pension plan
Parental leave
Loan forgiveness

Qualifications

Confidential information handling
Executive administrative support
Research

Full Job Description

About the Position

WHO WE ARE

The County Executive oversees the enforcement of the laws of Montgomery County and provides Executive direction to all departments and offices of the County government. The County Executive also develops policies; proposes plans, programs, budgets, and legislation to the County Council; adopts Executive Orders and Regulations and appoints residents to boards, committees, and commissions.

WHO WE ARE LOOKING FOR

The Office of the County Executive (CEX) is seeking a Senior Executive Administrative Aide (Download PDF reader) to provide advanced level administrative support to the County Executive. The primary focus of CEX is to provide policy direction, reinforce accountability, and ensure the achievement of results for our residents.

The successful candidate is detail oriented, proactive, has strong interpersonal skills, the ability to multitask and problem-solve. This position also requires strong organizational skills, time management, discretion in handling highly confidential matters, and excellent written and oral communication skills.

What You'll Be Doing

The Senior Executive Administrative Aide’s duties include but are not limited to the following:

Managing executive level calendars and emails to include scheduling and coordinating high profile meetings, events, and appointments.
Acting as a liaison with department and agency directors, senior managers, the County Council and other elected officials, representatives from outside organizations, County employees, and the public.
Accompany the County Executive to public functions and provide logistical support to ensure a smooth delivery and transition between events.
Drafting, editing, proofreading, formatting, and routing correspondence, reports, and other documents.
Tracking and monitoring the status of various issues, documents, projects, activities, and initiatives.
Preparing packets, agendas, minutes, and summaries for use during official meetings and public events.
Assembling agendas, data, talking points, background documents, and other relevant materials for meetings and events from County Executive's staff, Executive Branch officials, and/or other sources.
Assisting with proclamations, certificates, and letters.
Providing support to other Senior Executive Administrative staff as needed.

Excellent writing skills are critical to the selected candidate’s success in this position.

Minimum Qualifications

Experience: Seven (7) or more years of administrative aide experience.

Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.

Equivalency: An equivalent combination of experience and education may be substituted.

Preferred Criteria, Interview Preferences

Interview preference criteria will be used pertaining:

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the experience in and understanding of the following areas - Taking the time to address these areas in your resume is recommended:

Experience using a variety of office automation equipment and computer applications, including Microsoft Office Suite, Outlook, Word, PowerPoint, Excel and Teams, to communicate, maintain calendars, schedule meetings and appointments, track and monitor documents and activities, create spreadsheets, and prepare documents, agenda, minutes, reports, and presentations.
Experience composing, editing, formatting, and proofreading executive correspondence, memoranda, reports, and other written materials. Experience must include creating concise, accurate and well-written messages from verbal instructions.
Experience organizing and prioritizing work to meet deadlines and managing multiple assignments, while being detail oriented and flexible in a fast-paced, high pressure work environment.
Experience researching issues and collecting and organizing information from a variety of sources to present to the manager or to address an issue.
Experience managing and maintaining complicated, confidential files and records.

If selected for consideration for this position, you may be required to provide a writing sample.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at [email protected]. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

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administrative aide jobs in gaithersburg, md

Senior Executive Administrative Aide, Grade N18

Administrative Aide II

Administrative Aide I

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