Job Description:
Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.
When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.
Where Your Career is a Force for Good!
WHAT YOU NEED TO KNOW (Job Overview):
Specialist – Facilities & Maintenance
The Specialist reviews and validates purchase order requests for facility repair and maintenance services within an assigned region, ensuring requests are accurate, properly classified, adequately funded, and compliant with procurement requirements. This role evaluates supplier quotes, scopes of work, pricing, and supporting documentation, identifies discrepancies, determines the appropriate procurement path, and escalates requests requiring Contracting or management review. The Specialist serves as a key control point in the procurement process while providing responsive support to field stakeholders and ensuring consistent, accurate request processing.
This is a 100% remote position.
Key Responsibilities
- Review purchase order requests for facility repair and maintenance services to ensure accuracy, completeness, compliance, and proper trade classification.
- Manage procurement support activities for an assigned region, validating supplier quotes, scopes of work, pricing, funding, and supporting documentation.
- Determine the appropriate procurement path and route requests requiring Contracting involvement.
- Apply procurement policies, procedures, and controls while identifying and resolving funding, classification, scope, compliance, and data quality issues.
- Exercise sound judgment to resolve issues, address unique situations, and escalate matters as needed.
- Communicate professionally with stakeholders to obtain information, explain requirements, provide guidance, and resolve issues.
- Maintain accurate classifications, coding, documentation, and data integrity within procurement and asset management systems.
- Organize, prioritize, and track multiple requests to meet service-level expectations and changing business needs.
- Identify recurring issues and recommend improvements to request quality, process efficiency, and data accuracy.
- Support team objectives by adapting to new processes, technologies, and organizational requirements.
- Perform other related procurement and administrative duties as assigned.
Required Knowledge, Skills, and Abilities
- Knowledge of procurement and purchase order processes, with the ability to interpret and apply policies, procedures, and controls.
- Understanding of facility repair and maintenance trades and the ability to assign appropriate service classifications.
- Ability to evaluate supplier quotes, scopes of work, pricing, funding, and procurement documentation for accuracy and completeness.
- Strong analytical, problem-solving, and decision-making skills, including the ability to identify discrepancies, risks, and appropriate resolutions.
- Ability to work independently while recognizing when escalation or Contracting involvement is required.
- Strong attention to detail and accuracy when reviewing financial and procurement-related documentation.
- Excellent written and verbal communication skills, with the ability to provide guidance, resolve issues diplomatically, and build effective working relationships.
- Strong organizational skills with the ability to manage multiple priorities, track outstanding items, and ensure timely follow-up.
- Proficiency with Microsoft Outlook and other productivity tools used to organize work and manage priorities.
- Ability to maintain accuracy and meet deadlines while working within established processes and controls.
- Proficiency with procurement, asset management, Microsoft Office, and related business systems.
- Demonstrated willingness to learn new technologies, systems, and business processes while contributing to continuous improvement.
Qualifications
- Bachelor's degree in Business, Supply Chain Management, Procurement, Finance, Facilities Management, or a related field; or an equivalent combination of education and experience.
- Experience in procurement, purchasing, facilities operations, asset management, or a related field, including review of purchase orders, supplier quotes, and scopes of work.
- Experience reviewing supplier pricing, budgets, funding requirements, or related financial information preferred.
- Experience supporting facility repair and maintenance services, vendor management processes, or related trades preferred.
- Experience with procurement or asset management systems; Maximo, Coupa, or similar platforms preferred.
- Intermediate to advanced Excel skills, including pivot tables, lookup functions, data analysis, reconciliation, and trend identification.
- Experience using Power BI dashboards and reports to analyze operational and financial performance data.
- Demonstrated ability to support stakeholders through effective communication, customer service, and cross-functional collaboration.
Success in This Role
Success in this role requires independently evaluating facility repair and maintenance purchase order requests to ensure they are accurate, properly funded, appropriately classified, and routed through the correct procurement channel. The Specialist applies sound judgment to resolve issues, identify risks, and determine when escalation or Contracting involvement is necessary.
Strong analytical, organizational, communication, and follow-up skills, combined with proficiency in Excel and Power BI, are essential. By maintaining attention to detail, process discipline, and a continuous improvement mindset, the Specialist helps ensure efficient, compliant, and consistent procurement operations.
PAY INFORMATION: The annual salary range for this position is $ 62,000 - $67,000 . We do not offer an annual bonus for this role. Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. **We will review specific salary information at the time of phone screening based upon your location & experience.**
Scope: Individual contributor that works under limited supervision. Apply subject matter knowledge. Capacity to understand specific needs or requirements to apply skills/knowledge.
Qualified candidates must be authorized to work in the United States. The American Red Cross does not sponsor employment visas.
BENEFITS FOR YOU:
As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:
- Medical, Dental Vision plans
- Health Spending Accounts & Flexible Spending Accounts
- PTO: Starting at 15 days a year; based on type of job and tenure
- Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
- Disability and Insurance: Short + Long Term
- Service Awards and recognition
The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.
AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.
Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.
To view the EEOC Summary of Rights, click here: Summary of Rights
