Top 7 Administrative specialist Jobs in Gardner, Ma

LEGAL ADMINISTRATIVE SPECIALIST
City of Worcester —Worcester, MA
- $71,296 - $93,378 a year
- Full-time
- Bilingual
- Microsoft Outlook
- Word processing
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Masis Staffing —Fitchburg, MA
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Family Health Center —Worcester, MA
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Integrated Martial Arts —West Boylston, MA
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Registry Specialist / Office Clerk - Dealership
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- Full-time
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LEGAL ADMINISTRATIVE SPECIALIST

City of Worcester -
Worcester, MA

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Job Details

Full-time
$71,296 - $93,378 a year
10 days ago

Qualifications

Visitor query response
Customer communication
Claim investigation
Confidential information handling
Microsoft Outlook
Word processing
Regulatory legal research
Legal administrative experience
Law office experience
Clerical experience
Technical Proficiency
Accounting support
Office phone management

Full Job Description

The City of Worcester is an EEO/AA Employer. Preference is given to Worcester residents.

If you wish to apply for this position, the deadline is Open Until Filled. Please note the following application options for this position:

By Mailing to the Department of Human Resources, ATTN: LEGAL ADMINISTRATIVE SPECIALIST , 455 Main Street, Room 109, Worcester, MA 01608
(If applying via US Mail, please include a completed Application Questionnaire & VSID)

Title:

LEGAL ADMINISTRATIVE SPECIALIST

Department/Division:

Law Department

Apply Start Date:

08/06/2026

Apply End Date:

Open Until Filled

Type:

Full Time

Hours:

40 Per Week

Wage:

$71,296 - $93,378 annually

Description:

LEGAL ADMINISTRATIVE SPECIALIST
LAW DEPARTMENT
CITY OF WORCESTER

The City of Worcester is seeking qualified applicants for a Legal Administrative Specialist to join the fast-paced, high-volume and collaborative Law Department. Under the direction of the Director of Administration & Operations and the City Solicitor, the position is responsible for the provision of high-level executive functions and administrative services in support of the City Solicitor and the Law Department. The employee will perform contract management, research points of law, write legal memoranda, prepare, review and organize legal documents such as contracts and licenses, proofread, draft and submit legal documents and court filings, process payments, payroll, manage and organize files, calendars and schedule meetings, assist in technical support, and perform such other duties and tasks as assigned.

Bilingual applicants are encouraged to apply.

ESSENTIAL ELEMENTS:

Manage and track government service and/or litigation assignments utilizing software and other tracking mechanisms.
Conduct legal research and perform legal factchecking and communicate results of research in legal memoranda.
Assist in drafting legal documents such as discovery requests and responses, memoranda, orders, trial documents, and filing with court or administrative agencies.
Perform a range of legal functions including but not limited to the review and analysis of pre-litigation claims for appropriate and fair dispositions, requests for settlement authority and negotiation of settlements.
Assist in drafting of contracts, leases, licenses, deeds, mortgages, and other legal documents.
Assist staff in preparing for meetings, court hearings, conferences, or depositions.
Provide assistance for day-to-day office tasks such as answering calls, providing customer service, contract and mail circulation, front desk reception, A/P and payroll.
Perform duties and tasks of other projects assigned by the Director of Administration & Operations and/or the City Solicitor.
Required to attend training seminars and workshops to stay abreast of changes to local, state and federal laws and regulations as well as investigative techniques and practices.
Ensure compliance with legal regulations and stay updated on changes in laws.
Participate in and assist attorneys in meetings, court hearings, conferences, administrative law hearings and meetings for boards and commissions.
Organize and maintain legal files, both physical and electronic.
Schedule appointments, meetings, and court hearings.
Manage and maintain Outlook and Teams calendars and tracking deadlines.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in legal research tools and office software.
Knowledge of legal terminology and court procedures.
Attention to detail and ability to handle confidential information.
Knowledge of Massachusetts General Laws.
Knowledge of various office routines, city rules and regulations.
Knowledge of data processing, word processing, basic bookkeeping.
Knowledge of investigative techniques for claims
Ability to communicate and interact with the public.
Ability to work under pressure.
Ability to handle public complaints, inquiries.
Ability to answer telephone, greet visitors.
Ability to conduct non-complex legal research.
Ability to work professionally and cooperatively with the public, all levels of staff, and executive management.
Regular onsite attendance is required.

MINIMUM REQUIREMENTS:

Bachelor’s degree in paralegal studies, legal studies, or related field OR.
- Any equivalent combination of education, training and five (5) years of experience which provides the required knowledge, skills, and abilities to perform the essential functions of the position may be considered in lieu of above requirement.
Three (3) years of related experience as legal secretary in a legal office setting
Proficient in Microsoft Office Suite
Experience conducting legal research
Excellent communication skills.

PREFERRED QUALIFICATIONS:

Paralegal Certificate
Five (5) years of related experience providing customer service and/or clerical assistance in a legal office setting
Two (2) years of experience conducting legal research
Experience conducting research via Westlaw or other legal research software
Experience using SharePoint and Team Dynamix
Municipal law experience
Claims adjuster or investigation experience

SALARY RANGE: $71,296 - $93,378 annually, full-time, exempt, with an excellent benefits package.

To apply, please visit: www.worcesterma.gov/employment or send resume and cover letter to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, AUGUST 21, 2026, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to: City Hall, Human Resources, Room 109, 508-799-1030, [email protected].

Apply Now

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administrative specialist jobs in gardner, ma

LEGAL ADMINISTRATIVE SPECIALIST

Skillbridge Operations and Training Specialist

Administrative Support Specialist - Bilingual

Front Desk Specialist-WHCH

Customer & Sales Specialist

Registry Specialist / Office Clerk - Dealership

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