Top 5 Admin & finance associate Jobs in Geneva, Il

Admin & Finance Associate
Cloudbyz —Naperville, IL
- Full-time
- Writing skills
- Office
- Finance
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- $20 - $23 an hour
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- HIPAA
- Paid holidays
- Disability insurance
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Admin & Finance Associate
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admin & finance associate jobs near geneva, il

Admin & Finance Associate

Cloudbyz
Naperville, IL

Apply Now

Job Details

Full-time

Qualifications

Confidential information handling
Google Sheets
Writing skills
Bachelor's degree
Financial concepts

Full Job Description

Company Description

Cloudbyz is a next-generation eClinical platform, built natively on Salesforce, designed to modernize and streamline clinical trial operations for life sciences organizations. The platform eliminates silos by integrating critical functions like CTMS, EDC, eTMF, RTSM, ePRO & eCOA, and more into a single, comprehensive solution.

Trusted by pharmaceutical companies, biotechs, medical device innovators, and CROs, Cloudbyz ensures real-time oversight, operational efficiency, and regulatory compliance throughout the trial lifecycle. Known for its secure, scalable, and easily configurable platform, Cloudbyz helps organizations achieve faster study start-up, centralized data management, and improved cross-functional collaboration.

The company is based in Warrenville, IL, and is committed to advancing smarter trials worldwide.

Role Summary

The Admin & Finance Executive is an entry-level role designed for candidates who are eager to build a career in finance, accounting, and business operations. You will support day-to-day administrative and finance activities while learning best practices in SaaS operations, compliance, and corporate finance.

This role offers hands-on exposure and growth into Finance, Operations, or Administration leadership roles over time.

Key Responsibilities

Finance Support

Assist with daily accounting activities such as invoice processing, expense tracking, and data entry
Support accounts payable and receivable activities
Help prepare basic financial reports and reconciliations
Maintain records for billing, collections, and payments
Assist in payroll coordination and employee expense reimbursements

Administrative Support

Support office administration and day-to-day operational tasks
Maintain employee, vendor, and company records
Assist with vendor coordination, purchase orders, and renewals
Help organize travel bookings, meetings, and events
Support HR with onboarding/offboarding documentation

Compliance & Documentation

Maintain organized documentation for contracts, invoices, and statutory filings
Assist with audit preparation and compliance checklists
Follow internal approval and documentation processes
Ensure data accuracy and confidentiality

Cross-Functional Support

Coordinate with Finance, HR, Sales, and Operations teams
Support billing and invoicing for customers
Help improve processes through documentation and simple automation
Take on ad-hoc tasks to support company growth

Required Qualifications

Education

Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or related field
Fresh graduates or candidates with 0–2 years of experience are welcome

Skills

Basic understanding of accounting and finance concepts
Proficiency in MS Excel / Google Sheets
Good organizational and documentation skills
Willingness to learn financial systems and internal tools
Basic communication skills (written and verbal)

Personal Attributes

High attention to detail
Strong sense of responsibility and ownership
Ability to follow processes and meet deadlines
Positive attitude and eagerness to learn
Integrity and professionalism in handling information

Nice to Have

Internship or coursework exposure to accounting or admin roles
Familiarity with accounting software (Tally, QuickBooks, Zoho, etc.)
Basic knowledge of GST, payroll, or invoicing processes
Interest in working in a technology or SaaS company

Growth Opportunities

Structured learning across Finance, Admin, and Operations
Mentorship from senior finance and operations leaders
Opportunity to grow into Finance Executive, Admin Manager, or Operations Lead roles
Exposure to global business operations

Why Join Cloudbyz?

Learn the fundamentals of running a global SaaS company
Work closely with experienced leadership teams
Gain real-world experience in finance and operations
Clear career growth path in a high-growth environment

Apply Now

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