We are looking to place a Budget Technician on a one-year project at a Federal Agency in Atlanta, Georgia. McNeal Professional Services, Inc. is a 25-year national Wireless Engineering and Staffing Services firm. We offer a comprehensive benefits package that includes medical, dental, vision, STD, LTD, and Life Insurance. Join our great team today!
If interested and available, please reply with an updated Word version of your resume and salary requirements. Job Description:
- Receives obligating documents for all types of expenses incurred by the District. Assures entry of appropriate accounting information to litigative obligations. Reviews documents to ensure they are accurate and complete, in compliance with financial guidelines and regulations; they are charged to the correct appropriation; and that funds are available to cover the obligation. Assists with the assignment of Requisition numbers to obligation requests according to budget category, account classification, and other funding codes and ensures that duplicate numbers are not issued. Records funding obligations and accompanying payee information into UMFS. These obligations include one-time or recurring litigation, non-litigation, expert witness, and other types of funding requests. Monitors obligation tracking procedures.
- Makes adjustments to obligations in UFMS in a timely manner to maintain an accurate and current accounting of the district’s various funds.
- Provides guidance and assistance to employees on the completion of requests for obligation.
- Prepares and processes vouchers and invoices for payment. Verifies validity of invoices and ensures that they are mathematically correct, contain complete payment information, includes the proper approval authority, and required receiver’s signature. Matches the invoice to the applicable obligating document. Verifies the approving signature, and if proper, submits for payment. Verifies that funds have been obligated and are available in the UFMS Obligation Module. Ensures that all payments contain a Federal Tax Identification Number or Social Security Number. Selects the appropriate payment method through UFMS Schedules payments in accordance with the requirements of the Prompt Payment to avoid late interest penalties. Resolves problems and disputed bills or payments in question through discussion with appropriate parties such as attorneys, and vendors
Record and File Maintenance
1. Develops and maintains an organized payment file system for obligation of vouchers and invoices to ensure that payments are scheduled and prepared timely. Research payment files to determine whether pending invoices or vouchers have been previously paid to prevent duplicate payments. Purges files as required to ensure accountability of open or paid obligations.
2. Assists in the maintenance of the electronic financial management payment files in accordance with the approved Administration Division file plan and advises financial management staff regarding recommended changes or updates.
Reviewing and Processing Vendor Payments
1. In accordance with departmental guidelines and restrictions, schedules payment for electronic wire transfers (EFT), or treasury payments. Ensures all payments are processed based on an original invoice/requestor properly certified duplicate copy. Ensure that issuance of a payment has been properly approved. Maintains accountability of related records, advising the financial management staff whenever discrepancies are identified.
2. Prepares and processes vouchers and invoices for payment. Verifies validity of invoices and ensures that they are mathematically correct, contain complete payment information, includes the proper approval authority, and required receiver’s signature. Matches the invoice to the applicable obligating document. Verifies the approving signature, and if proper, submits for payment. Verifies that funds have been obligated and are available in UFMS. Ensures that all payments contain a Federal Tax Identification Number or Social Security Number. Select the appropriate payment method through UFMS. Schedules payments in accordance with the requirements of the Prompt Payment Act to avoid late interest penalties. Resolves problems and disputed bills or payments in question through discussion with appropriate parties such as attorneys, vendors, JMD or HQ Office.
3. Responsible for resolving discrepancies and inconsistencies with vendors and employees. Resolves problems and disputed bills or payments in question through discussion with appropriate parties such as attorneys, vendors, JMD or HQ Office. Research and ascertains correct or appropriate information when information is missing from documents. Provides guidance and assistance to employees on the completion of requests for obligation.
Backup Travel Clerk
1. Assists the Budget Officer, analysts and financial technician in the management of the travel program. Provides information and guidance to staff on procedures, forms, and documentation required to support travel vouchers. Provides assistance in interpreting and properly applying travel regulations. Reviews travel authorizations to ensure that the proper per diem for each traveler is correct. Accepts and reviews travel authorizations and vouchers for accuracy and completeness and that all required receipts are provided in accordance with the travel regulations. Analyzes discrepancies and works directly with employees to reconcile differences in travel documents. Obligates travel documents by assigning appropriate codes for the district accountability system and inputs voucher information into UFMS. Verifies input for accuracy and compliance to intent of obligation and generates reports to confirm allocations. Make copies of all vouchers and files in appropriate alphabetical or chronological file. Processes travel vouchers for payment. Audits all vouchers to ensure compliance with regulations, policies and procedures.
Skills
1. Develops and maintains thorough knowledge of the Unified Financial Management System through use of UFMS, prepares reports on financial activities. Research and takes corrective action as needed. Research all problems and develop applicable solutions. These solutions may be routine or complex. Ensure they are completed.
2. Composes correspondence for supervisor’s signature relating to bills, rebates, reimbursable agreements, etc. Prepares correspondence, memoranda, and reports on fiscal and administrative matters from handwritten notes to drafts for supervisor’s signature.
3. Answers to inquiries of staff on administrative matters which are known to him/her.
4. Maintains various logs, manuals, and publications, etc.
5. Produces a variety of written documents and materials utilizing a range of office software applications. Ensures proper format, spelling, punctuation, capitalization, and grammar. For example, uses various databases or spreadsheet software programs to enter, revise, sort, or calculate and retrieve data for standard reports; uses word processing software to prepare correspondence to vendors, etc.
BASIC QUALIFICATIONS
The Contractor shall provide a candidate that possesses the following qualifications:
- Two-year degree in accounting or four-year degree in a related field (finance, business, banking or economics)
- Proficiency in Microsoft Office applications
- Ability to make responsible decisions on short notice and adapt to unexpected developments
- U.S. Citizenship and ability to obtain adjudication for the requisite background investigation
- Valid driver’s license
- Physically located within the general geographic commuting radius of the Client office at zip code 30303.
Job Types: Full-time, Contract
Pay: $39,000.00 - $40,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Education:
Experience:
- processing vendor payments: 2 years (Required)
- Accounting database processing: 2 years (Required)
- Microsoft Office: 3 years (Required)
Ability to Commute:
- Atlanta, GA 30303 (Required)
Work Location: In person
