Top 332 Event coordinator Jobs in Germantown, Md

Director of Scheduling (Event Staffing Coordinator)
Corcoran Caterers —Silver Spring, MD
- $85,000 - $105,000 a year
- Weekends as needed
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Director of Event Planning
Marriott International, Inc —Gaithersburg, MD
- $94,000 - $123,000 a year
- Full-time
- Hotel
- High school diploma or GED
- Continuous improvement
Senior Program Supervisor - Cultural Events & Services
City of Gaithersburg —Gaithersburg, MD
- $79,000 - $85,000 a year
- Weekends as needed
- CPR Certification
- Clean driving record
- Driver's License
- Paid jury duty
- AD&D insurance
2d
Event Producer
Simply Fresh Events —Gaithersburg, MD
- Hospitality
- Customer service
- 3 years
- Opportunities for advancement
- Flexible schedule
Special Events Assistant
Toussaint Productions —Rockville, MD
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
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Meeting and Events Assistant
The American Occupational Therapy Association, Inc —North Bethesda, MD
- Full-time
- Customer service
- Entry level
Quick Apply
MANAGER, SITE EVENTS & ACTIVATIONS
Flik Hospitality Group —Gaithersburg, MD
- $80,000 - $89,000 a year
- Full-time
- Background check
- 5 years
- Mid-level
- Commuter assistance
- Paid parental leave
Quick Apply
10d
Marketing & Event Experience Coordinator
Optum —Washington, DC
- $49,700 - $88,800 a year
- Overtime
- Hybrid work
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
2d
DIRECTOR, SITE EVENTS & ACTIVATIONS
Flik Hospitality Group —Gaithersburg, MD
- $105,000 - $115,000 a year
- Full-time
- Background check
- 7 years
- Bachelor's degree
- Commuter assistance
- Paid parental leave
Quick Apply
10d
Events Program Coordinator
DC Public Library —Washington, DC
- $92,656 - $118,558 a year
- Weekends as needed
- Microsoft Outlook
- Marketing
- Mid-level
- Life insurance
- Retirement plan
Special Events Assistant, IS-1001-07
Smithsonian Institution —Washington, DC
- $57,736 - $65,435 a year
- Full-time
- Entry level
2d
Administrative Assistant & Event Coordinator
Pernod Ricard USA, LLC —Washington, DC
- $82,500 - $103,100 a year
- Full-time
- 5 years
- Office
- Communication skills
Quick Apply
Senior Event Manager
Marriott International, Inc —Bethesda, MD
- $78,000 - $99,000 a year
- Full-time
- No experience needed
- Mid-level
- Hotel
10d
Events Marketing Specialist
Accenture Federal Services —Arlington, VA
- $67,000 - $144,500 a year
- Mid-level
- Bachelor's degree
- Travel
Event Coordinator
The Park at 14th —Washington, DC
- $70,000 - $140,000 a year
- 8 hour shift
- Mid-level
- Organizational skills
- Contracts
- Health insurance
- Dental insurance
Quick Apply
Event Marketing Specialist
ICF —Reston, VA
- $73,770 - $125,408 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Marketing Lead, Local Market Activation
GEICO —Bethesda, MD
- $82,000 - $129,150 a year
- Full-time
- Hybrid work
- 5 years
- Mid-level
- Bachelor's degree
Events Coordinator
National Assoc of Counties —Washington, DC
- $65,000 - $70,000 a year
- Full-time
- Hybrid work
- 7 years
- PMP
- Mid-level
EVENTS MANAGER
NTI Connect LLC —Columbia, MD
- $105,000 - $130,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
3d
Senior Marketing Events Manager
Iridium Satellite, LLC —McLean, VA
- $135,000 - $175,000 a year
- Full-time
- Hybrid work
- Marketing
- Data analysis skills
- Office
- Paid parental leave
- Paid holidays

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Director of Scheduling (Event Staffing Coordinator)

Corcoran Caterers
Silver Spring, MD

Quick Apply

Job Details

Full-time
$85,000 - $105,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching

Qualifications

Spanish
Coaching
In-person customer service
English
Event flow planning
Team development
Driver's License
Event concept development
Continuous improvement
Driving
Hospitality industry experience
Event customer service
Food service management

Full Job Description

The Director of Scheduling is responsible for recruiting, training, scheduling, and managing all hourly event staff – including supervisors, captains, servers, bartenders, and utility personnel – for Corcoran Caterers’ off-premise catering operation. This role ensures the company maintains a highly skilled, professional workforce capable of delivering exceptional hospitality at every event.

The Director plays a hands-on role in staff development, conducting regular training sessions in our Silver Spring facility, attending events for onsite quality control, and ensuring continuous improvement within the event staff team. This position is also responsible for staffing logistics, labor cost control, compliance, performance management, and ongoing workforce growth with an aggressive target of increasing staffing capacity by 10-20% each year.

Key Responsibilities

1. Recruitment & Workforce Growth

Continuously recruit supervisors, servers, bartenders, and other event staff to support company growth goals.
Increase active staffing capacity by 10–20% annually using targeted recruitment strategies (e.g., community outreach, employee referrals, hospitality management programs, career fairs, etc.).
Conduct candidate interviews, reference checks, skills assessments, and onboarding orientations.
Maintain a pipeline of applicants for peak seasons and last-minute staffing needs.
Ensure compliance documentation (I-9, W-4, identification, applicable certifications) is accurate and up to date.

2. Training, Development & Skill Building

Lead regular in-office and on-site training for new hires and existing staff, covering: (1) Service standards and hospitality fundamentals; (2) Bartending basics or advanced training as needed; (3) Truck loading/unloading; (4) Equipment setup; (5) Upscale service techniques (6) Tray-passing, buffet management, table service, and guest interaction; (7) Safety, sanitation, and alcohol service procedures
Develop training materials, manuals, and visual job aids covering event standards.
Conduct pre-event briefings for large, high-profile, or unusually complex events.
Identify top talent and create supervisor development pathways for event staff.

3. Scheduling & Staffing Logistics

Prepare daily, weekly, and monthly staffing schedules in Synergy/Elecate catering management software.
Assign staff based on skill level, event type, client preferences/requests, and venue needs.
Respond quickly to call-outs, substitutions, and last-minute staffing changes.
Maintain constant communication with staff via email, text, and Synergy/Elecate application.
Track skill level, availability, reliability, and attendance history to guide future scheduling decisions.
Maintain the staffing calendar and ensure all event orders reflect accurate labor assignments.

4. Onsite Event Oversight & Quality Control

Attend large events frequently to observe staff performance, ensure service quality, and address any issues in real time.
Conduct detailed quality-control assessments, with special attention to: (1) Staff appearance and uniform compliance; (2) Guest interactions and service technique; (3) Team communication and workflow efficiency; (4) Adherence to food safety and alcohol service regulations
Provide immediate coaching and support as needed.
Collect post-event feedback from supervisors and on-site culinary teams to help inform training and staff development decisions.

5. Performance Management & Staff Accountability

Conduct regular performance evaluations using event reports, attendance history, and client/manager feedback.
Document issues such as tardiness, call-outs, no-shows, and service deficiencies.
Implement disciplinary action when necessary in accordance with company standards.
Recognize and reward strong performers to improve retention.

6. Administrative, Budget & Compliance Responsibilities

Track labor hours, staffing levels, and scheduling efficiency.
Reconcile staff hours post-event and support payroll processing.
Maintain staff records on skills certifications and training history.
Monitor and enforce event staff compliance with company policies and procedures.
Ensure compliance with applicable labor laws, food safety guidelines, and alcohol service regulations.

7. Uniform & Equipment Management

Oversee uniform inventory and distribution (shirts, chef coats, aprons, ties, etc.).
Enforce uniform standards and hygiene/appearance policies.
Coordinate staff equipment needs (e.g. bar tools, cooking utensils) with event design and operations teams.

8. Collaboration with Internal Teams & External Partners

Work closely with sales, operations, and culinary teams to determine appropriate staffing needs for upcoming events.
Attend pre-event walkthroughs or client site visits as needed, particularly for complex events.
Provide staffing recommendations to sales teams during proposal or planning phases.

Qualifications

3+ years of experience in off-premise catering, hospitality staffing, or event operations.
Strong understanding of catering and event service standards.
Experience training, coaching, and working with large hourly/seasonal workforces.
Knowledge of Synergy/Elecate catering software strongly preferred.
Excellent communication, teamwork, and customer service skills.
Strong time-management and multi-tasking abilities.
Ability to remain calm, proactive, and solution-focused in fast-paced and often stressful environments.
Willingness to work evenings, weekends, and irregular hours as dictated by event schedules.
Valid driver’s license and reliable transportation required.
Bilingual English/Spanish required.

Job Type: Full-time

Pay: $85,000.00 - $105,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

event coordinator jobs in germantown, md

Director of Scheduling (Event Staffing Coordinator)

Director of Event Planning

Senior Program Supervisor - Cultural Events & Services

Event Producer

Special Events Assistant

Meeting and Events Assistant

MANAGER, SITE EVENTS & ACTIVATIONS

Marketing & Event Experience Coordinator

DIRECTOR, SITE EVENTS & ACTIVATIONS

Events Program Coordinator

Special Events Assistant, IS-1001-07

Administrative Assistant & Event Coordinator

Senior Event Manager

Events Marketing Specialist

Event Coordinator

Event Marketing Specialist

Marketing Lead, Local Market Activation

Events Coordinator

EVENTS MANAGER

Senior Marketing Events Manager

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