Top 463 Office assistant Jobs in Gilbert Az

Administrative Assistant
KORMAN HEALTHCARE —Chandler, AZ
- $26 - $29 an hour
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
13h
Administrative Assistant
GRAYWOLF INTEGRATED CONSTRUCTION COMPANY —Mesa, AZ
- Full-time
- Oracle
- Microsoft Outlook
- Office
Quick Apply
Administrative Assistant
360 Professional Placements —Scottsdale, AZ
- $30 - $35 an hour
- Full-time
- Hybrid work
- Bilingual
- Google Workspace
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
12h
Spanish Speaking Receptionist
Rafi Law Group —Mesa, AZ
- From $18 an hour
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
12h
Executive Assistant
Better Direct —Tempe, AZ
- From $42,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
2d
Project Coordinator/Office Assistant
Craft Homes LLC —Mesa, AZ
- $24.61 - $29.63 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
Quick Apply
1d
Office Administrator
Confidential —Scottsdale, AZ
- From $25 an hour
- Email
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Front Desk Receptionist (part-time)
Davis Chiropractic —Gilbert, AZ
- $18 - $25 an hour
- Part-time
- Private practice
- Clinic
- In-person
- On-the-job training
- Employee discount
Quick Apply
7h
Receptionist - State Farm Agent Team Member
Tammy White - State Farm Agent —Chandler, AZ
- $65,000 - $80,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Office Assistant
Acadia Care Group —Gilbert, AZ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Pass drug screening
Quick Apply
8h
Front Desk Receptionist/Patient Coordinator
Balance Hormone Center —Gilbert, AZ
- $17 - $22 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Paid holidays
- Health insurance
Quick Apply
7h
Front Office Assistant
Gibbons Dental —Gilbert, AZ
- $24 - $27 an hour
- Full-time
- Dental office
- Presentation skills
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Siemens —Tempe, AZ
- $45,410 - $77,846 a year
- Full-time
- Word processing
- Office
- 3 years
6d
Receptionist - State Farm Agent Team Member
Vandy Ford - State Farm Agent —Gilbert, AZ
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist
Mirabella at ASU —Tempe, AZ
- $18 - $22 an hour
- Full-time
- Computer literacy
- Computer skills
- In-person
- Profit sharing
- Health insurance
Front Office Admin Assistant
Acadia Care Group —Gilbert, AZ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Pass drug screening
Quick Apply
8h
Front Desk Receptionist and Office Coordinator
Brain Solutions PLLC —Mesa, AZ
- $20.50 - $28.00 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
8d
Front Desk Receptionist
AZ Wound and Hyperbaric Medicine —Mesa, AZ
- $18 - $21 an hour
- Part-time
- Bilingual
- High school diploma or GED
- US work authorization
- Paid time off
Quick Apply
1d
Receptionist (PT)
Bark Avenue Animal Hospital —Mesa, AZ
- $20 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Quick Apply
9d
Receptionist - State Farm Agent Team Member
Joseph Lau - State Farm Agent —Chandler, AZ
- $65,000 - $85,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply

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office assistant jobs near gilbert az

Administrative Assistant

KORMAN HEALTHCARE -
Chandler, AZ

Quick Apply

Job Details

Full-time
$26 - $29 an hour
13 hours ago

Benefits

Health insurance
Dental insurance
Vision insurance
Paid sick time

Qualifications

Employee onboarding
Accounting systems
Managing customer accounts
Confidential information handling
FMLA
Coaching
HR legal compliance
Performance management
High school diploma or GED
Employee data management
ADA compliance
Financial records management
Financial record maintenance
Vendor relationship management
QuickBooks
Data entry
Employment law in talent management
Pharmacy operations
State and federal pharmacy laws
Onboarding process management
Employee record maintenance
File organization
Payroll record maintenance
Staff development

Full Job Description

We are a dedicated long term care pharmacy serving the medication needs of residents in skilled nursing facilities, assisted living communities, and hospice programs across Arizona. Our team is passionate, patient-centered, and committed to clinical excellence. As we continue to grow, we are looking for an exceptional Administrative Assistant to join our leadership support team and help drive the operational and organizational backbone of our pharmacy.

THE OPPORTUNITY

This is not your average administrative role. As our Administrative Assistant, you will work directly alongside pharmacy ownership and management as a trusted operational partner, touching nearly every aspect of the business — from human resources and payroll to regulatory compliance, vendor management, financial data entry, and sales support.

This role is the right fit for you if you:

Are a natural organizer who thrives when you’re the person holding things together behind the scenes.
Have a people-first mindset and can communicate with staff at every level — from the front line to the pharmacy owner — with clarity, professionalism, and care.
Know how to coach and counsel employees with confidence, compassion, and consistency.
Are meticulous with records, deadlines, and compliance details in a regulated environment.
Are energized by variety and can pivot between HR paperwork, a QuickBooks invoice, a performance conversation, and an operational report — all before lunch.

WHAT YOU’LL DO

Human Resources & Employee Relations

Own the employee personnel file system — maintaining accurate, complete, and confidential records including I-9s, offer letters, signed policies, performance documents, and disciplinary records.
Lead new employee onboarding from paperwork and I-9/E-Verify completion through orientation scheduling, licensure verification, and training coordination.
Track employee license and certification renewal dates (AZ Pharmacy Technician Registration and others); send proactive reminders to staff and management.
Coordinate employee separations including final pay compliance, exit interviews, and benefits termination notifications.
Administer leave requests including FMLA, Arizona Paid Sick Time, and other applicable leave; maintain accurate records and keep management informed.
Maintain and update the employee handbook, HR policies, and job descriptions as directed.

Performance Management & Staff Coaching

Assist management in preparing performance improvement plans, corrective action notices, and formal counseling documentation; ensure proper execution and filing.
Counsel employees on performance expectations, workplace policies, and professional conduct with empathy and firmness, always aligned to the organization’s goals.
Identify training or development needs and connect staff to appropriate resources in coordination with management.
Model the organization’s values in every staff interaction and foster a culture of accountability, professionalism, and continuous improvement.

Payroll Oversight

Coordinate payroll processing with the pharmacy’s payroll provider; collect and review timekeeping data, resolve discrepancies, and submit accurately and on time.
Process payroll changes including new hires, terminations, pay rate adjustments, and direct deposit updates.
Serve as the first point of contact for employee payroll questions; escalate complex matters appropriately.
Monitor compliance with Arizona minimum wage, overtime rules, and mandatory paid sick time accrual requirements.

Regulatory, Vendor & Contract File Management

Maintain a master file system for all pharmacy regulatory licenses, permits, and certifications (AZ Board of Pharmacy, DEA, AHCCCS, Medicare Part D) with renewal date tracking.
Organize and manage all vendor contracts, service agreements, software licenses, and wholesale purchasing agreements.
Keep compliance documentation audit-ready at all times for Board of Pharmacy, DEA, CMS, or other regulatory inspections.

QuickBooks & Accounts Payable

Enter vendor invoices and expense transactions into QuickBooks; code to appropriate accounts and flag discrepancies for resolution.
Prepare AP aging reports and check run batches for management approval; maintain organized AP files and vendor records.
Assist with month-end close activities and 1099 preparation in coordination with the pharmacy’s accounting team.

Operations Support & Reporting

Assist management in monitoring day-to-day pharmacy operations; collect and organize operational data including prescription volume, delivery performance, and staffing metrics.
Prepare clear operational reports, dashboards, and management summaries on a regular basis.
Coordinate staff meetings, prepare agendas, record minutes, and track follow-up action items through to completion.
Support development and maintenance of standard operating procedures and administrative workflows.

Sales & Business Development Support

Assist management in preparing service proposals, capability presentations, and contract documentation for prospective and current facility accounts.
Maintain organized files for SNF, AL, and hospice facility accounts including service agreements, formulary documents, and contact records.
Track business development activity in the CRM; provide regular pipeline summaries and account status updates to management.
Coordinate logistics for facility introductory visits and in-service presentations; assist in preparation of marketing and outreach materials.

WHAT WE’RE LOOKING FOR

Required Qualifications

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Human Resources, Healthcare Administration, or related field strongly preferred.
Minimum 3 years of progressive administrative, HR support, or operations experience in a healthcare, pharmacy, or regulated business environment.
Demonstrated experience maintaining confidential HR personnel files and supporting onboarding, performance management, and employee relations processes.
Working knowledge of Arizona and federal employment law including FMLA, ADA, FLSA, Arizona Paid Sick Time, and I-9/E-Verify requirements.
Payroll coordination experience including timekeeping review, payroll submission support, and compliance with Arizona wage laws.
QuickBooks proficiency with accounts payable data entry, vendor management, and reporting.
Exemplary verbal and written communication skills; professional, polished, and clear in all interactions.
Demonstrated ability to coach and counsel employees on performance matters with confidence, professionalism, and empathy.
Strong leadership presence and the ability to engage all staff members constructively in support of the organization’s strategic objectives.
Superior organizational skills and meticulous attention to detail with the ability to manage multiple deadlines simultaneously.
Sound judgment and absolute discretion with confidential employee, financial, and operational information.

Preferred Qualifications

Prior experience in a long term care pharmacy, skilled nursing facility, assisted living, or other regulated healthcare setting.
Professional HR credential (PHR, SHRM-CP) or active pursuit of same.
Experience with payroll platforms such as ADP, Paychex, Gusto, or similar.
Familiarity with Arizona State Board of Pharmacy, DEA, CMS, and AHCCCS regulatory requirements.
Experience supporting business development or sales functions, including proposal preparation and account management.
Bilingual (English/Spanish) a plus.

Pay: $26.00 - $29.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in gilbert az

Administrative Assistant

Administrative Assistant

Administrative Assistant

Spanish Speaking Receptionist

Executive Assistant

Project Coordinator/Office Assistant

Office Administrator

Front Desk Receptionist (part-time)

Receptionist - State Farm Agent Team Member

Office Assistant

Front Desk Receptionist/Patient Coordinator

Front Office Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

Receptionist

Front Office Admin Assistant

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Front Desk Receptionist

Receptionist (PT)

Receptionist - State Farm Agent Team Member

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