Top 171 Office coordinator Jobs in Gilbert Az

Client Experience & Executive Coordinator
Prime Home Buyers —Scottsdale, AZ
- $35,000 - $40,000 a year
- Full-time
- Google Workspace
- Customer service
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
2d
Quality Management Administrative Coordinator
Child & Family Support Services —Phoenix, AZ
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Management
- Paid holidays
- Disability insurance
Quick Apply
13d
Administrative Office Coordinator
Sevita —Phoenix, AZ
- $20 - $22 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
6d
Human Resources Coordinator
American Iron and Metal —Phoenix, AZ
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- 401(k) matching
Quick Apply
Coordinator, HOA Support (Business Licensing)
Invitation Homes —Chandler, AZ
- $16.03 - $27.78 an hour
- Office
- Administrative experience
- High school diploma or GED
- Disability insurance
- Health insurance
4d
HR Coordinator
Arizona Priority Care —Chandler, AZ
- $24 - $27 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Executive Administrative Coordinator
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Weekends as needed
- Customer service
- Research
- Office
- Wellness program
- Continuing education credits
Project Coordinator
Trileaf Corporation —Chandler, AZ
- $22 - $27 an hour
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Paid holidays
- Disability insurance
Quick Apply
3d
Front Desk Coordinator
BIGH Management LLC —Gilbert, AZ
- $21 - $22 an hour
- Full-time
- BLS Certification
- HIPAA
- High school diploma or GED
- Health savings account
- Paid holidays
Finance & Administrative Operations Coordinator
NWCCU —Phoenix, AZ
- $30.35 - $33.73 an hour
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Disability insurance
Quick Apply
6d
Front Desk Coordinator
Arizona Liver Health —Chandler, AZ
- $19 - $22 an hour
- Full-time
- Spanish
- Computer literacy
- HIPAA
- Mileage reimbursement
- Health savings account
11d
Executive Admin Coordinator | Chancellor's Office
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Full-time
- Mid-level
- Office
- Master's degree
- Wellness program
- 403(b) matching
Human Resources Operations Coordinator
Arizona Autism United —Phoenix, AZ
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
2d
Office Administrator / Job Costing Coordinator
JDL Refrigeration —Mesa, AZ
- $24.81 - $29.87 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator (Front Desk)
United Food Bank —Mesa, AZ
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Coordinator, Divisional Office
DAVITA —Gilbert, AZ
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant to the Learning Center Coordinator
ThrivePoint High School (Arizona) —Mesa, AZ
- $18 - $20 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Part-Time Human Resources Coordinator
Arbor Therapy —Chandler, AZ
- $25 - $29 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid sick time
Quick Apply
7d
Front Desk Coordinator
Nichols Orthodontics + Aesthetics —Queen Creek, AZ
- From $20 an hour
- Full-time
- Dental office
- HIPAA
- Clinic experience
- Employee discount
Quick Apply
6d
Office Coordinator-Food Service- HHK-Sacaton
Gila River Health Care —Sacaton, AZ
- Full-time
- Medical office experience
- Office
- Administrative experience
5d

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Client Experience & Executive Coordinator

Prime Home Buyers
Scottsdale, AZ

Quick Apply

Job Details

Full-time
$35,000 - $40,000 a year
2 days ago

Benefits

Paid holidays
Paid time off

Qualifications

Customer service
High school diploma or GED
Managing clients in a customer support role
Calendar management
Conflict resolution
Organizational skills
Video conferences (communication methods)
Communication skills

Full Job Description

This position is with Top Level Consulting, an affiliated company of Prime Home Buyers.

This role sits at the center of the client experience, from onboarding through offboarding, while also serving as a right hand to the owners and leadership team. You’ll guide clients, solve problems, protect our standards, and uphold company policies with warmth, confidence, and professionalism. You’ll also help protect executive time and keep internal operations and events running smoothly.

Client support is the core of this role, but no two days will look exactly the same. You must be someone who can do, will do, and is ready to jump in when needs arise, whether that means handling a client escalation, resolving a calendar conflict, or coordinating unexpected event details. You’ll serve as a bridge between our clients and operations and become someone leadership can trust to get things done.

This position requires a high level of trust, ownership, organization, communication, and follow through. We can teach you our systems and processes, but you must bring initiative, sound judgment, and a willingness to learn. We believe standards create freedom, ownership beats excuses, and the right environment changes people. If you want to grow while helping others do the same, you’ll fit here.

What Matters Most

We’re looking for someone who:

Takes ownership and follows through.
Anticipates needs and takes initiative.
Communicates clearly, confidently, and professionally.
Balances warmth with firm boundaries and accountability.
Stays calm and focused on solutions under pressure.
Creates systems and organization so nothing falls through the cracks.
Handles confidential and time sensitive information with discretion.
Applies training and becomes increasingly independent as processes are learned.
Is willing to step in and help wherever needed.

What You’ll DoClient Experience

Guide clients through onboarding, ongoing support, renewals, and offboarding with clarity and confidence.
Respond to client questions with urgency, warmth, and accuracy.
Help clients feel supported through thoughtful communication, consistent follow up, and proactive guidance.
Create “wow moments” through recognition, encouragement, and personal touches that build loyalty.
Ensure clients have access to the correct programs, calls, and resources.

Disputes & Conflict Resolution

Prepare and submit organized, factual, and thorough dispute documentation and supporting evidence.
Handle client escalations professionally with a calm tone and firm boundaries.
Document client interactions clearly to protect the company and maintain accurate context.
Escalate concerns to leadership when appropriate.

Executive & Leadership Support

Manage leadership calendars, scheduling, inboxes, and daily priorities.
Coordinate Zoom calls, internal meetings, and VIP sessions.
Manage follow ups, confirmations, and reminders.
Draft and send clear communication to clients, team members, vendors, and attendees.
Maintain organized files, documents, and records.
Track deadlines, commitments, and action items through completion.
Maintain the confidentiality of all company and client information.

Event Planning & Execution

Coordinate live and virtual events.
Create event timelines, checklists, and schedules.
Manage RSVPs, attendee lists, seating, and event logistics.
Coordinate vendors, schedules, and event details.
Order and organize signage, name tags, printed materials, supplies, and other event materials.
Support onsite execution, including setup, attendee flow, and VIP coordination.

Culture & Team Support

Assist with team events, celebrations, and recognition activities.
Support leadership in maintaining consistent team communication and cadence.
Contribute to a positive, high performing environment.
Help maintain organization and clarity across departments.

Whatever It Takes

Handle occasional errands and high trust, time sensitive tasks.
Jump in on needs that arise for the owners or leadership team.
Adapt quickly to new tools, processes, responsibilities, and expectations as the company grows.

What We’re Looking For

Customer service or client support experience is required.
Excellent written and verbal communication skills.
Strong organization and time management skills.
Ability to manage multiple projects, priorities, and timelines.
Strong attention to detail and consistent follow through.
Ability to take initiative, apply training, and work independently once processes are learned.
Ability to coordinate vendors, schedules, and logistics professionally.
Comfortable interacting with leadership, clients, vendors, and team members.
Proficiency with Google Workspace, Zoom, spreadsheets, project management tools, and CRM systems.
Ability to learn new systems quickly and retain processes after limited training.
Experience with GoHighLevel, Kajabi, Slack, ClickUp, Asana, Monday, or Stripe is a plus.

Compensation

$35,000 to $40,000 per year, based on experience.

What We Offer

5 days of paid time off annually.
Up to 9 paid holidays annually.
Ongoing training and professional development.
Opportunities to grow as the company grows.
A collaborative, high performing culture focused on accountability and growth.

About Us

Top Level Consulting is a high performance sales coaching company focused on real estate education. We help entrepreneurs and sales professionals sharpen their skills, close deals, and build sustainable businesses.

We’re fast paced, accountable, and culture driven. We value high standards, strong communication, personal growth, and getting things done.

Apply If You…

Love staying organized and helping others stay on track.
Take pride in being dependable and following through.
Enjoy solving problems and figuring things out.
Are someone who can do, will do, and steps in when needed.
Thrive in a fast paced environment with strong accountability.
Want to build a long term career with a growing company.

Organized. Accountable. Ready to make an impact. Apply now.

See you at the top!

Pay: $35,000.00 - $40,000.00 per year

Education:

High school or equivalent (Required)

Ability to Commute:

Scottsdale, AZ 85255 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in gilbert az

Client Experience & Executive Coordinator

Quality Management Administrative Coordinator

Administrative Office Coordinator

Human Resources Coordinator

Coordinator, HOA Support (Business Licensing)

HR Coordinator

Executive Administrative Coordinator

Project Coordinator

Front Desk Coordinator

Finance & Administrative Operations Coordinator

Front Desk Coordinator

Executive Admin Coordinator | Chancellor's Office

Human Resources Operations Coordinator

Office Administrator / Job Costing Coordinator

Administrative Coordinator (Front Desk)

Coordinator, Divisional Office

Administrative Assistant to the Learning Center Coordinator

Part-Time Human Resources Coordinator

Front Desk Coordinator

Office Coordinator-Food Service- HHK-Sacaton

I want to receive the latest job alert for office coordinator in gilbert az

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