Top 70 Administrative specialist Jobs in Glendale, Az

Administrative Document Specialist
Brown and Caldwell —Phoenix, AZ
- $47,000 - $70,000 a year
- Background check
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Disability insurance
5d
Administrative Specialist
International Rescue Committee - Phoenix —Glendale, AZ
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Card Administration Operations Specialist I, II, III, Senior
Global Credit Union —Glendale, AZ
- $49,284 - $99,908 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Paid holidays
Administrative Specialist
Boise Cascade Company —Phoenix, AZ
- $16.35 - $30.29 an hour
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid parental leave
- Paid holidays
Quick Apply
Source Administrative Specialist
Cambridge Investment Research —Phoenix, AZ
- $25 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
7d
Executive Administrative Support Specialist
Arizona State University —Tempe, AZ
- $68,000 - $75,000 a year
- 8 hour shift
- Background check
- Salesforce
- Office
- Relocation assistance
- Paid time off
11d
Dental Front Office and Insurance Specialist
Private Dental Office —Phoenix, AZ
- $22 - $25 an hour
- Part-time
- Background check
- Private practice
- Dental office
- Dental insurance
Quick Apply
1d
AI Data Collection Specialist
Masis Staffing Solutions —Tempe, AZ
- $17 an hour
- Temporary
- Remote
- Background check
- 18 years or older
- Pass drug screening
- Paid training
- Work from home
Quick Apply
20h
Specialist - Research Support
HonorHealth —Scottsdale, AZ
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Typing
- Continuing education credits
Specialist I, Executive Operations
ASM International —Phoenix, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Specialist
Rocha LLC —Phoenix, AZ
- $20.65 - $29.50 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Specialist
Arizona State University —Phoenix, AZ
- $44,100 - $55,100 a year
- Weekends as needed
- Background check
- Spanish
- Microsoft Outlook
- Wellness program
- Paid holidays
Administrative Operations Specialist
Brighton Jones —Scottsdale, AZ
- $29.00 - $36.20 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Sr. Administrative Assistant- AZ- Professional Engagement and Development- Arizona College of Optometry
Midwestern University —Glendale, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Disability insurance
Intake Specialist
Greenberg Traurig —Phoenix, AZ
- Full-time
- Windows
- Communication skills
- Entry level
Regional Support Specialist - Sun City, AZ
Anywhere Real Estate —Sun City, AZ
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
Front Office Specialist - West Camelback Road Office
Nationwide Vision —Glendale, AZ
- Full-time
- Background check
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Paid holidays
Quick Apply
4d
General Affairs & Communications Specialist
FNS, INC —Phoenix, AZ
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Disability insurance
- Dental insurance
Quick Apply
Receptionist - Client Service Specialist
CityVet —Surprise, AZ
- Full-time
- 18 years or older
- Computer literacy
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
Order Fulfillment Specialist
Russell Sigler, Inc. —Tolleson, AZ
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
Quick Apply

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Administrative Document Specialist

Brown and Caldwell -
Phoenix, AZ

Apply Now

Job Details

$47,000 - $70,000 a year
5 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program
Pet insurance

Qualifications

Version control
Bluebeam Revu
Digital signature usage
High school diploma or GED
Desktop applications
Compliance support tasks
Document quality checks
Document viewing software
E-signature software
Document change management
Editorial guidelines
Content review
Communication skills
Adobe Acrobat
Entry level
Under 1 year

Full Job Description

The Administrative Document Specialist role provides entry-level technical and administrative support for client deliverables. The role performs routine tasks within well-defined guidelines, with close supervision, and with a focus on acquiring new skills and deepening understanding of functional responsibilities.

Responsibilities

Maintain quality deliverables and adhere to defined guidelines.

Maintain compliance with BC document standards.

Flexibility to adapt and execute various additional assignments based on evolving needs.

Provide support for document-related projects and initiatives.

Maintain a high level of accuracy and attention to detail in all tasks.

General Formatting Review. Apply styles and templates to the document to adhere to the current BC Style Guide Standards and Templates unless otherwise indicated.

Responsibilities include:

Apply BC template styles and guidelines to letter correspondence, Tech Memos, Reports, design documents, and marketing materials

Check word spacing and spell check

Format Section Titles/Header/Footers

Update or create Table of Contents

Verify word spacing meets template guidelines

Ensure proper pagination and page numbers are correct

Verify Figures and table numbering and captions are correct

Maintain document legal limitations

Track and manage document version control, ensuring that the most current version of each document is available

Ensure all documents are stored securely and easily accessible.

Document PDF Creation. Merge multiple files into a single, cohesive document for easier sharing and accessibility.

Responsibilities include:

Create and compile document(s) into a PDF format using Adobe or BlueBeam software

Skills and Competencies

Basic knowledge of Microsoft Office Suite (e.g., Microsoft Word) and PDF software (i.e., Adobe or Bluebeam).

Detail-oriented, good communication and interpersonal skills.

Ability to follow instructions and guidelines.

Capability to efficiently support tasks and work in collaborative environments, contributing to team goals and fostering a cooperative and productive atmosphere.

Demonstrated strong aptitude for quickly learning new software applications and documenting procedures, ensuring alignment with BC’s evolving programs and guidelines to maintain up-to-date and compliant operations (i.e., SpecLink).

Understanding of current BC Digital Signature Support (i.e., Global Sign or other BC supported software).

Experience

Typically, 0-2 years of related work experience.

Education

High school diploma or equivalent.

Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A: $47,000 - $58,000
Location B: $51,000 - $64,000
Location C: $56,000 - $70,000

You can view which BC location applies to you here. (http://bit.ly/3uQe7gi) If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here (https://brownandcaldwell.com/careers/benefits/) to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com (http://www.brownandcaldwell.com)

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Apply Now

Refine Your Search

administrative specialist jobs in glendale, az

Administrative Document Specialist

Administrative Specialist

Card Administration Operations Specialist I, II, III, Senior

Administrative Specialist

Source Administrative Specialist

Executive Administrative Support Specialist

Dental Front Office and Insurance Specialist

AI Data Collection Specialist

Specialist - Research Support

Specialist I, Executive Operations

Administrative Specialist

Administrative Specialist

Administrative Operations Specialist

Sr. Administrative Assistant- AZ- Professional Engagement and Development- Arizona College of Optometry

Intake Specialist

Regional Support Specialist - Sun City, AZ

Front Office Specialist - West Camelback Road Office

General Affairs & Communications Specialist

Receptionist - Client Service Specialist

Order Fulfillment Specialist

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