Role Purpose: The HR Specialist/Recruiter serves as a collaborative business partner to the HR Manager and the recruiting department in the day-to-day administration of human resources and recruitment. This position ensures compliance with Keolis’ policies, recruitment, onboarding and reporting requirements. The position will have a vital part in achieving staffing objectives by evaluating job candidates, scheduling, and conducting interviews and job offers. The selected candidate must have the ability to interact in a positive manner with both internal and external customers.
Knowledge and Experience:
- HS Diploma/GED required
- Bachelor’s degree preferred
- 2 years of sourcing/recruiting experience required, high volume recruiting preferred
- 2 years progressive HR experience required
- HR databases; Applicant Tracking Systems (ATS) Experience (UKG knowledge preferred)
- Solid ability to conduct different types of interviews (structured, competency-based, stress etc.)
- Hands-on experience with various selection processes (phone interviewing, reference check etc.)
- Experience with various job boards (Indeed, Career Builder, LinkedIn, etc.)
- Must understand HR practices and policies
- Labor union environment experience preferred
- Transit environment experience preferred
Skills:
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Strong decision-making skills
- Self-Motivated
- Must have the ability to work independently
- Strong analytical and reporting skills
- Must be organized and have the ability to handle multiple priorities
- Computer proficient to include all MS products
Key Accountabilities:
This role is an on site position and will serve as a hybrid role, working both in Human Resources administration and in Recruitment. A typical week will result in a 50/50 split between the two areas. Scope of duties for each section are outlined.
Human Resources
- Serve as the primary contact for onboarding new employees in order to become fully integrated
- Assist with launching of background checks for candidates
- Collect candidate documents such as MVR reports and appropriate driver license. Work with the safety department for approval of the documents
- Monitor and apply HR recruiting best practices
- Review onboarding documents to ensure completion
- Assist with other HR Projects as assigned
- Conduct presentations of company information during the orientation process
- Update various administrative reports for distribution to the client and management team.
- Conduct audits as directed by the HR Manager.
- Maintains integrity in dealing with internal and external customers
- Maintains employee confidence by keeping information confidential
- Other duties as assigned
Recruitment
Working with the Recruiter in areas of candidate sourcing and interviewing.
- Source and recruit candidates by using databases, social media, job boards, etc.
- Screen candidates resumes and job applications
- Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule
- Assess applicants’ relevant knowledge, skills, soft skills, experience, and aptitudes
- Maintains detailed documentation on all candidates’ progress in recruitment database
- Prepare recruitment materials and post jobs to appropriate recruitment source
- Research and contact community services, employment agencies and internet to build applicant sources
- Conduct both phone screenings and in-person job interviews, analyze and document responses
- Evaluate candidates by discussing job requirements and candidate qualifications with management
- Create job offers
- Tracks and reports recruitment progress and job offers, communicates with local management and corporate recruitment staff.
- Promote company’s reputation as “best place to work”
- Some local travel may be required, but will be limited
- Perform other administrative duties as needed
Employee Engagement
- Assist with internal communications tools to enable process improvement related to increasing engagement and building an inclusive, supportive workplace
- Assist with events and projects associated with organizational culture development
- Coordinate employee appreciation activities
Safety
- Ensure that the Road Traffic Safety Management System (RTSMS) conforms to the requirements
- Ensure that the RTSMS processes are delivering their intended outputs
- Report to management on the performance of the RTSMS and on opportunities for improvement and on the need for change or innovation
- Ensure the promotion of customer focus throughout the organization
- Ensure the integrity of the RTSMS is maintained, when any changes to RTSMS are planned and implemented
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.
All roles may entail, to varying extents, the following physical demands:
- Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
- Exposure to both extreme heat and cold;
- Exposure to loud noises, fumes, and airborne particles;
In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:
- Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
- Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
- Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
- Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.
Additional Statements:
- Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws.
- Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world.
- Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
- EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact [email protected]. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants.
- Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
- Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Progressive HR: 2 years (Preferred)
- sourcing/recruiting: 2 years (Preferred)
- Labor union environment: 1 year (Preferred)
- Transit / Transportation: 1 year (Preferred)
Work Location: In person
