Top 1681 Program assistant Jobs in Glendale Ca

Care Coordinator / Billing Assistant
Yellow Chair Collective —Burbank, CA
- $18 - $20 an hour
- Full-time
- Hybrid work
- Background check
- Customer service
- HIPAA
- Health insurance
- Dental insurance
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Project Coordinator
Confidential —Burbank, CA
- $70,000 - $80,000 a year
- Full-time
- Background check
- Spanish
- Mid-level
- Health insurance
- Dental insurance
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Outward Bound Adventures-Outdoor & Environmental Education and Youth Leadership Program Coordinator
Sierra Nevada Alliance —Pasadena, CA
- $2,773 a month
- Temporary
- Google Workspace
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
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6d
Educational Support Specialist - Burbank
Right at School —Burbank, CA
- $28 - $32 an hour
- Part-time
- Classroom
- Experience working with individuals with disabilities
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
5d
Executive Assistant
Confidential —Los Angeles, CA
- $28 - $30 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
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Program Assistant
The Mr. Holland's Opus Foundation —Burbank, CA
- $45,000 - $50,000 a year
- Email
- Google Workspace
- Research
- Bachelor's degree
- 403(b) matching
- Paid holidays
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13d
Administrative Assistant
Glendale Community College —Glendale, CA
- $5,034.48 - $6,425.41 a month
- Online Application
- Word processing
- Basic math
- English
- Wellness program
- AD&D insurance
5d
Administrative Operations Assistant (Part-Time)
Piccadilly Grace Cafe and Market —South Pasadena, CA
- $20 - $22 an hour
- Part-time
- Microsoft Word
- High school diploma or GED
- Driver's License
- Paid time off
- Employee discount
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4d
Personal executive assistant
Escotica Productions —Glendale, CA
- $26.53 - $50.00 an hour
- Part-time
- Microsoft Excel
- Mid-level
- Office
- Flexible schedule
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12d
Research Support Assistant - Anastassiou Lab - Department of Neurosurgery (Per Diem)
Cedars-Sinai —Los Angeles, CA
- $25.00 - $36.86 an hour
- 8 hour shift
- HIPAA
- No experience needed
- High school diploma or GED
3d
Programs and Services Assistant - Substitute
Glendale Community College —Glendale, CA
- $26.97 an hour
- Online Application
- Inventory management
- Word processing
- Basic math
- Wellness program
- AD&D insurance
Production Assistant (Project Based)
Paramount —Studio City, CA
- $20 an hour
- Email
- Research
- Office
- Entry level
- Health insurance
- Dental insurance
Runner/Office Assistant
Pixelogic Media Partners, LLC —Burbank, CA
- $45,000 a year
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
Quick Apply
Office Assistant
Modern Engine Pros —Glendale, CA
- $20.00 - $22.50 an hour
- Full-time
- Spanish
- Computer literacy
- English
Quick Apply
12d
Research Lab Assistant I - Medically Associated Science & Technology (MAST) Program
Cedars-Sinai —Los Angeles, CA
- $25.00 - $30.46 an hour
- 8 hour shift
- Maintenance
- High school diploma or GED
- Fair chance
Academic Engagement Office Program Support Level 1 (Program Specialist)
JPL/NASA —Pasadena, CA
- $59,696 - $83,096 a year
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Dental insurance
- Paid time off
5d
Entry Level Project Coordinator
Go Hiya —Los Angeles, CA
- $18 - $27 an hour
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Paid holidays
- Dental insurance
Quick Apply
3d
Receptionist/Administrative Assistant
North Hollywood Acting Studio —North Hollywood, CA
- $25 - $28 an hour
- Full-time
- Hybrid work
- Administrative experience
- Data entry
- Organizational skills
- Paid holidays
- Employee discount
Quick Apply
5h
Private Events Support Assistant
Legends Global —Burbank, CA
- $26 an hour
- Part-time
- Entry level
Welcome Desk - Program Assistant
L.A. Family Housing Corporation —North Hollywood, CA
- $21.85 an hour
- Weekends as needed
- Background check
- Spanish
- Current TB test
- Paid holidays
- Disability insurance

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Care Coordinator / Billing Assistant

Yellow Chair Collective
Burbank, CA

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Job Details

Full-time
$18 - $20 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Flexible schedule
Life insurance

Qualifications

Teamwork
Customer service
English
High school diploma or GED
Managing clients in a customer support role
Organizational skills
Associate's degree
Time management

Full Job Description

POSITION DESCRIPTION

Job Title: Care, Billing, and Front Desk Coordinator
Department: Administration
Reports To: Office Manager and Co Directors
Employment Status: Full-time, 40 hours per week
Benefits: Full benefits
Work Location: Burbank Office
Work Arrangement: In office five days per week (9 am-6 pm, including one hour lunch), with limited flexibility based on front desk coverage, business needs, and supervisor approval

JOB SUMMARY

The Care, Billing, and Front Desk Coordinator supports client care, billing operations, and daily front desk responsibilities at Yellow Chair Collective / Nabi Family Therapy programs. This position serves as a primary point of contact for clients, coordinates new client inquiries and scheduling, assists with insurance and billing matters, and maintains a welcoming and organized office environment. Supporting with programs and events will be also required as needed.

This position requires a reliable commute to the Burbank office five days per week. Because front desk coverage is an essential responsibility, occasional schedule adjustments or remote work must be approved in advance.

ESSENTIAL JOB FUNCTIONS: Front Desk and Office Support

Provide consistent front desk coverage during assigned office hours.
Welcome clients, visitors, clinicians, and staff in a warm and professional manner.
Answer and respond to phone calls, emails, messages, and inquiries.
Maintain an organized and welcoming reception area.
Sort and distribute mail, deposit checks, shred confidential documents, and assist with routine office needs.

Client Intake and Care Coordination

Respond to prospective client inquiries and gather information about their needs, preferences, availability, insurance, and payment arrangements.
Coordinate intake appointments and follow-up communication.
Match clients with appropriate therapists based on their needs, preferences, and provider availability.
Communicate with clients and clinicians regarding scheduling, intake status, and next steps.
Respond to client questions and concerns with empathy, professionalism, and appropriate follow up.

Billing and Insurance Support

Verify insurance coverage, eligibility, benefits, and client financial responsibility.
Prepare and submit accurate insurance claims.
Monitor claims and follow up on rejections, denials, delayed payments, and outstanding balances.
Post insurance and client payments and adjustments accurately.
Prepare client statements, respond to billing questions, and arrange approved payment plans.
Maintain accurate records of claims, payments, insurance information, and billing correspondence.
Generate billing and accounts receivable reports for management as requested.

Events, Programs, and Workplace Culture

Assist with planning, coordinating, and preparing for company events, workshops, community programs, staff gatherings, and outreach activities.
Support event logistics, including scheduling, registration, materials, supplies, setup, attendee communication, and follow-up.
Help maintain a welcoming, inclusive, and collaborative workplace culture for staff, clients, and community members.
Support employee engagement activities, celebrations, and initiatives that strengthen connection across the organization.
Collaborate with leadership and staff on programs that reflect Yellow Chair Collective’s mission, values, and community centered approach.

Compliance and Collaboration

Follow HIPAA, confidentiality, billing, coding, and payer requirements.
Maintain accurate information in electronic health records, billing systems, and scheduling platforms.
Collaborate with clinicians, administrative staff, insurance companies, and leadership to resolve client and billing concerns.
Communicate recurring problems or workflow concerns to the Practice Manager.
Perform other duties or projects as assigned based on organizational needs.

KNOWLEDGE, SKILLS, AND ABILITIES

High school diploma or equivalent required. An associate or bachelor’s degree in healthcare administration, psychology, social work, accounting, finance, or a related field is preferred.
Previous experience in front desk operations, client services, healthcare administration, medical billing, insurance verification, accounts receivable, or care coordination is preferred.
Familiarity with healthcare billing, insurance terminology, CPT codes, ICD 10 codes, and claims processing is preferred.
Strong communication and interpersonal skills.
Excellent organization, time management, accuracy, and attention to detail.
Ability to manage multiple responsibilities and meet deadlines in a busy office environment.
Proficiency with electronic health records, billing software, scheduling tools, and Microsoft Office.
Compassionate, culturally responsive, and client centered approach.
Reliable transportation and ability to commute to the Burbank office five days per week.

PHYSICAL REQUIREMENTS

This position may require extended periods of sitting and computer work, as well as standing, walking, reaching, bending, and using standard office equipment. Light to moderate lifting may be required. Regular and predictable onsite attendance is an essential function of this position.

DISCLAIMER

This job description summarizes the general duties and expectations of the position. It is not intended to include every possible responsibility or qualification. Yellow Chair Collective / Nabi Family Therapy may revise this job description based on business needs. Employment with Yellow Chair Collective is at will. Reasonable accommodations may be provided to qualified individuals with disabilities unless doing so would create an undue hardship.

Pay: $18.00 - $20.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Vision insurance

Experience:

Customer service: 1 year (Required)
Time management: 1 year (Required)
Organizational skills: 1 year (Required)

Language:

English (Required)

Ability to Commute:

Burbank, CA 91502 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in glendale ca

Care Coordinator / Billing Assistant

Project Coordinator

Outward Bound Adventures-Outdoor & Environmental Education and Youth Leadership Program Coordinator

Educational Support Specialist - Burbank

Executive Assistant

Program Assistant

Administrative Assistant

Administrative Operations Assistant (Part-Time)

Personal executive assistant

Research Support Assistant - Anastassiou Lab - Department of Neurosurgery (Per Diem)

Programs and Services Assistant - Substitute

Production Assistant (Project Based)

Runner/Office Assistant

Office Assistant

Research Lab Assistant I - Medically Associated Science & Technology (MAST) Program

Academic Engagement Office Program Support Level 1 (Program Specialist)

Entry Level Project Coordinator

Receptionist/Administrative Assistant

Private Events Support Assistant

Welcome Desk - Program Assistant

I want to receive the latest job alert for program assistant in glendale ca

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