Top 44 Document scanning Jobs in Gloucester, Ma

Office Manager
Red Barn Architecture —Essex, MA
- From $65,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Profit sharing
- Health savings account
Quick Apply
9d
Travel MRI Technologist
Fusion Medical Staffing —Salem, MA
- $2,473 - $2,843 a week
- Patient monitoring
- Hospital
- Computer literacy
- Disability insurance
- Health insurance
9h
HR GENERALIST/PAYROLL ADMINISTRATOR
INFINITY MASSAGE CHAIRS —Seabrook, NH
- $25 - $28 an hour
- Part-time
- 5 years
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
9d
MRI Technologist – per diem
Beth Israel Lahey Health —Beverly, MA
- $47.00 - $69.84 an hour
- Overtime
- Anatomy knowledge
- Hospital
- Customer service
Quick Apply
Warehouse Specialist
Access Information Management —Peabody, MA
- $19 an hour
- 8 hour shift
- Background check
- Forklift
- High school diploma or GED
- Paid training
- Health insurance
Quick Apply
Personal Lines Processor
Cross Insurance —Newburyport, MA
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Administrative Assistant
Business Resources One —Lynn, MA
- $25 - $30 an hour
- Office
- Administrative experience
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
Clinic/Practice Assistant, OBGYN
Mass General Brigham Medical Group Northern Massachusetts, Inc. —Swampscott, MA
- $17.71 - $24.94 an hour
- Part-time
- Writing skills
- Administrative experience
- High school diploma or GED
- Opportunities for advancement
Quick Apply
1d
Clinic/Practice Assistant, Orthopedics
Mass General Brigham Medical Group Northern Massachusetts, Inc. —Beverly, MA
- $17.71 - $24.94 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
- Opportunities for advancement
Quick Apply
Administrative Assistant/Client Service Representative
Flaherty & Company LLC —North Andover, MA
- $47,000 - $53,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant (Support Staff)
Ryan & Coscia, P.C. —Salem, MA
- Full-time
- Mid-level
- Office
- Typing
- Opportunities for advancement
Customer Service Representative
Jeremy Collins Farmers Insurance —Beverly, MA
- $16 - $28 an hour
- Part-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Paid time off
Quick Apply
Quality Systems and Training Support Specialist
Hexcel Corporation —Amesbury, MA
- $56,980 - $97,680 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Clinic/Practice Assistant, Urology
Mass General Brigham Medical Group Northern Massachusetts, Inc. —Newburyport, MA
- $17.71 - $24.94 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Administrative experience
- Opportunities for advancement
Quick Apply
Client Relationship Analyst
Morgan Stanley —Middleton, MA
- $15.00 - $40.87 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Clinic/Practice Assistant, Express Care
Mass General Brigham Medical Group Northern Massachusetts, Inc. —Danvers, MA
- $17.71 - $24.94 an hour
- Full-time
- Writing skills
- Urgent Care
- Administrative experience
- Opportunities for advancement
Quick Apply
Clinic/Practice Assistant, Pulmonary
Mass General Brigham Medical Group Northern Massachusetts, Inc. —Salem, MA
- $17.71 - $24.94 an hour
- Full-time
- Writing skills
- Administrative experience
- High school diploma or GED
- Opportunities for advancement
Quick Apply
8d
Client Service Associate
Morgan Stanley —Middleton, MA
- $15.00 - $40.87 an hour
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Security and Systems Administrator
Reading Co-Operative —Reading, MA
- $82,854 - $90,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Continuous improvement
- Disability insurance
- Health insurance
Quick Apply
Customer Service Representative
Window World of Boston —Burlington, MA
- $22 - $23 an hour
- Full-time
- Office
- Residential
- Entry level
Quick Apply

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Office Manager

Red Barn Architecture
Essex, MA

Quick Apply

Job Details

Full-time
From $65,000 a year
9 days ago

Benefits

Profit sharing
Health savings account
401(k)
Paid time off
Family leave
401(k) matching
Flexible schedule

Qualifications

Google Workspace
Expense management
Adobe Creative Suite
Administrative experience
Bachelor's degree
QuickBooks
Contracts

Full Job Description

ABOUT RED BARN ARCHITECTURE

Founded in 2016, Red Barn Architecture was built on the belief that exceptional architecture requires both inspired design and technical excellence. Today, our work includes custom homes, transformative additions and renovations, and select small-scale commercial projects throughout New England.

We're looking for an experienced administrative professional who loves creating order, building systems, and helping a team perform at its best. This role is ideal for someone who takes pride in keeping an office running smoothly, enjoys anticipating needs before they arise, and finds satisfaction in bringing structure to a fast-paced creative environment.

POSITION DESCRIPTION

The Office Manager is the organizational backbone of Red Barn Architecture. Working directly with the Principals, this person is responsible for keeping the studio organized, accountable, and operating efficiently. They oversee day-to-day office operations, maintain systems and processes, coordinate internal workflows, and ensure nothing falls through the cracks.

The ideal candidate is a highly organized administrative professional who thrives on creating structure, managing competing priorities, and supporting a busy team. They are proactive, detail-oriented, and confident following up with others to keep projects and initiatives moving forward. RESPONSIBILITIES & TASKSOFFICE ADMINISTRATION

Serves as the first point of contact for the firm, answering phone calls and welcoming clients, consultants, and visitors.
Tracks action items from internal meetings and follows up to ensure commitments are completed.
Manages incoming and outgoing mail, scanning and forwarding relevant documents to the firm's external bookkeeper.
Oversees office equipment, supplies, kitchenette, and facility needs to ensure the studio operates efficiently.
Maintains annual memberships, software licenses, and professional subscriptions.
Organizes and maintains digital and physical filing systems.
Coordinates with the firm's IT consultant to support hardware, software, and technology needs.
Manages insurance renewals, professional registrations, and annual state reporting requirements.
Coordinates with the firm's external bookkeeper regarding payroll, employee benefits, accounts payable, invoice tracking, and reimbursable expenses.
Manages rent, utilities, and other recurring office expenses.
Develops, documents, and continuously improves office procedures, forms, and administrative systems to increase efficiency.
Maintains recurring office calendars, operational checklists, and administrative deadlines.
Helps the Principals stay organized by proactively managing priorities, deadlines, and administrative follow-up.

STUDIO MANAGEMENT

Maintains the firm's CRM and Potential New Project Pipeline, ensuring information remains current and accurate.
Maintains the firm's project management system, ensuring project schedules, notes, budgets, and related information remain accurate and up to date.
Serves as the primary administrator for the firm's project management system, supporting implementation, training, troubleshooting, and continuous improvement of workflows and team adoption.
Monitors project schedules and follows up with project teams to ensure weekly updates are completed.
Coordinates new project onboarding, including project folder creation and Client Portal setup.
Oversees the firm's technical library, details library, manufacturer resources, and code references.
Coordinates monthly Lunch & Learns and vendor presentations.
Coordinates Interior Design procurement, including establishing vendor accounts, requesting samples, preparing client proposals, coordinating client approvals, processing purchase orders, tracking orders, managing delivery logistics, coordinating receiving and storage, and maintaining relationships with vendors and contractors.
Identifies opportunities to improve studio workflows, project administration, and operational processes.

MARKETING + BUSINESS DEVELOPMENT

Manages annual holiday cards, client appreciation gifts, and employee recognition initiatives.
Coordinates promotional materials, branded merchandise, and community sponsorships.
Coordinates proposal preparation and contract administration with the Managing Principal.
Coordinates professional photography, including scheduling clients, photographers, and stylists.

HR + BENEFITS

Coordinates employee onboarding and maintains personnel records.
Administers HSA and 401(k) enrollment and reporting.
Tracks approved PTO requests and coordinates scheduling with the Principals.
Coordinates employee continuing education reimbursements.
Plans office celebrations, team-building events, and other employee engagement activities.

THE IDEAL CANDIDATE

The ideal candidate:

Enjoys creating order, organizing people, systems, and information.
Takes ownership of responsibilities without requiring constant direction.
Follows through consistently and ensures details never fall through the cracks.
Is highly organized and able to manage multiple priorities while meeting deadlines.
Communicates professionally and confidently with clients, consultants, vendors, and team members.
Is comfortable holding others accountable and reminding busy professionals of commitments and deadlines.
Enjoys improving systems, developing efficient processes, and creating organizational structure.
Learns new technology quickly and is comfortable working across multiple software platforms.
Has experience with Adobe Creative Suite, QuickBooks, HubSpot, Google Workspace, Canva, SquareSpace, and project/time management software.
Is authorized to work in the United States.

COMPENSATION This is a 30- to 40-hour/week position with a base salary commensurate with experience. A full benefits package, along with the firm’s vacation practices are available.

BENEFITS

Half-day FridaysHealth Savings Account401K with 3% employer contribution
Profit sharing
Paid vacation, including paid office closures the weeks of Fourth of July and Christmas Family leave
Disability benefits
Workers' compensation
Continuing education
Company equipment

EQUAL EMPLOYMENT OPPORTUNITY Red Barn is committed to equal employment opportunity. Employment decisions are based on merit and business needs, not on race, color, religious creed, national origin, ancestry, sex, gender identity, age, criminal record (inquiries only), handicap (disability), mental illness, retaliation, sexual harassment, sexual orientation, genetics, veteran or active military status or any other factor protected by Massachusetts, Federal or Local laws. This policy applies to all terms, conditions and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline and termination. All matters relating to employment are based upon ability to perform the job, as well as dependability and reliability once hired.

Pay: From $65,000.00 per year

Benefits:

401(k) matching
Flexible schedule
Health savings account
Paid time off

Education:

Bachelor's (Preferred)

Experience:

QuickBooks: 2 years (Preferred)
Adobe Creative Suite: 2 years (Preferred)
Canva: 1 year (Preferred)
SquareSpace: 1 year (Preferred)

Ability to Commute:

Essex, MA 01929 (Required)

Work Location: In person

Quick Apply

Refine Your Search

document scanning jobs in gloucester, ma

Office Manager

Travel MRI Technologist

HR GENERALIST/PAYROLL ADMINISTRATOR

MRI Technologist – per diem

Warehouse Specialist

Personal Lines Processor

Administrative Assistant

Clinic/Practice Assistant, OBGYN

Clinic/Practice Assistant, Orthopedics

Administrative Assistant/Client Service Representative

Administrative Assistant (Support Staff)

Customer Service Representative

Quality Systems and Training Support Specialist

Clinic/Practice Assistant, Urology

Client Relationship Analyst

Clinic/Practice Assistant, Express Care

Clinic/Practice Assistant, Pulmonary

Client Service Associate

Security and Systems Administrator

Customer Service Representative

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