Top 35 office assistant Jobs in goleta ca

Secretary III Bilingual Req'd #2146
Tri-Counties Regional Center —Santa Barbara, CA
- $22.78 - $25.12 an hour
- Full-time
- Background check
- Spanish
- Word processing
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Stevens & Associates Insurance Agency, Inc —Santa Barbara, CA
- $23 - $24 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant/Officer Coordinator
United Boys & Girls Clubs Of Santa Barbara County —Santa Barbara, CA
- $25.60 - $28.00 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Concierge / Front Desk Receptionist (Part Time)
Wood Glen Senior Living —Santa Barbara, CA
- $18 - $20 an hour
- Part-time
- In person
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Renaud's Bakery & Bistro, Inc. —Santa Barbara, CA
- $23 - $27 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee discount
Quick Apply
Office Assistant
CRYSTAL CHIROPRACTIC —Goleta, CA
- From $18 an hour
- Part-time
- Private practice
- Office
- Administrative experience
- 401(k)
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Administrative Assistant
Front Porch —Santa Barbara, CA
- $24.81 - $26.00 an hour
- Background check
- Research
- Mid-level
Quick Apply
Executive Assistant
Direct Relief —Santa Barbara, CA
- $75,000 - $92,000 a year
- Full-time
- Microsoft Office
- Senior level
- 10 years
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Assistant Executive Director
Atterdag Village of Solvang —Solvang, CA
- $180,000 - $200,000 a year
- Full-time
- In person
- Current TB test
- Mid-level
- 3 years
- 403(b) matching
- Paid holidays
Quick Apply
8d
Administrative Assistant
The Roman Catholic Archdiocese of Los Angeles (LA Catholics) —Santa Barbara, CA
- $60,000 - $75,000 a year
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Retirement plan
Office Assistant/Receptionist
LATINOS INSURANCE AGENCY —Goleta, CA
- $33,843.42 - $40,230.78 a year
- Part-time
- Spanish
- Inventory management
- Office
Quick Apply
1d
Administrative Assistant II - CTE
Santa Barbara City College —Santa Barbara, CA
- $67,991 - $82,851 a year
- Full-time
- Computer literacy
- Basic math
- Research
- Health insurance
- Dental insurance
5d
Administrative Assistant II - EOPS
Santa Barbara City College —Santa Barbara, CA
- $67,991 - $82,851 a year
- Full-time
- Inventory control
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
5d
Executive Assistant
RRM Design Group —Santa Barbara, CA
- $70,720 - $85,800 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Executive Assistant
AppFolio —Santa Barbara, CA
- $94,400 - $118,000 a year
- Full-time
- Google Workspace
- Senior level
- Communication skills
16h
Administrative Assistant
Cottage Health —Santa Barbara, CA
- $30.50 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
8d
Sales Coordinator/Administrative Assistant
Integrated Procurement Technologies —Goleta, CA
- $26 - $27 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Paid holidays
- Health insurance
Quick Apply
2d
Office Administrator
Berkshire Hathaway HomeServices California Properties —Santa Barbara, CA
- $26 - $31 an hour
- Microsoft Excel
- Marketing
- Inventory management
- Health savings account
- Health insurance
Assistant Manager, BFS Payroll Office
University of California, Santa Barbara —Santa Barbara, CA
- $71,600 - $127,400 a year
- Full-time
- Hybrid work
- Oracle
- Salesforce
- Office
Front Desk Receptionist
Mission Park Healthcare Center —Santa Barbara, CA
- $19.68 - $21.00 an hour
- Full-time
- Computer literacy
- English
- High school diploma or GED
Quick Apply

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Secretary III Bilingual Req'd #2146

Tri-Counties Regional Center -
Santa Barbara, CA

Quick Apply

Job Details

Full-time
$22.78 - $25.12 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Professional development assistance
Life insurance
Referral program
Retirement plan

Qualifications

Foreign language proficiency
Computer operation
Spanish
Phone communication
Spreadsheets
Service scheduling
English
Administrative experience
High school diploma or GED
Meeting scheduling
Typing
Clerical experience
Grammar Experience
Office phone management

Full Job Description

**We have a current opening on our Santa Barbara team for a Secretary III**

Job Title: Secretary III - Bilingual Required (English/Spanish)

Requisition #: 2146

Job Type: Full Time, hourly, TEMP TO HIRE

Location: Santa Barbara

Salary:

$22.78 hourly (full range $22.78-$28.50 hourly)
+ $110 biweekly bilingual stipend

https://tri-counties.hiringplatform.com/380187-2146-secretary-iii-bilingual-required-sb/1449255-initial-form/en

Benefits:

Health insurance
Paid time off
Dental insurance
Vision insurance
Life insurance
Retirement plan
Referral program
Flexible spending account
Employee assistance program
LCSW Supervision hours program

Job Title: Secretary III - Bilingual Required

Job Summary: Perform extensive range of secretarial support duties for team members in our Santa Barbara office, including service coordination, medical, psychological, and management staff. Must be able to work independently and as part of a team.

Primary Functions:
1. Support Manager of Services and Supports as needed
2. Assist point person on Exception process as needed
3. Generate reports, correspondence, documents, and memoranda as needed for team
4. Process Early Start denials/accept letters and Age 3 denial/accepts letters in a 2-day turnaround time from date of receipt (Early Start)
5. Sandis changes as needed (demographic updates, change case file, closed, inactive & updating reports/contact history.
6. Type letters as needed
7. Assist point person in distribution for incoming and outgoing mail as necessary
8. Printing of RC note on predetermined date for persons served (exception –closed/inactive/transfer or deceased)
9. Processing of 3770 and CDER’s as needed
10. General office - photocopy, fax, scan, mail documents as needed for team
11. Create tables, forms – OD (officer of the day) schedule, sign out books, schedule for team and any other tables and/or forms needed by team
12. Gather data, compile reports, and prepare person served files as needed for team audits i.e. DDS, Peer audit reviews, etc..
13. Transcription of phone messages when necessary
14. Preparation of referral packets for team as necessary
15. Filing for 3 service coordinator on a monthly basis (SC’s to batch)
16. Relieve and/or rotate on switchboard and perform reception duties as needed
17. Schedule appointments and meetings for team department
18. Organize and maintain archive filing as necessary for team
19. Update information, lists, reports, contracts as needed for team
20. Request of medical records - 2 day turnaround time from date received
21. Maintain copier and fax machines with proper supplies, paper, ink etc.
22. Prepare closure, transfer, inactive, multi-volume & decease files accordingly
23. Travel to other offices as necessary
24. Assist as back up to point person in maintaining office supplies, agency forms and information as needed
25. Assist as backup to point person with facility issues such as building repair or service calls to vendors
26. Take minutes at team meetings as necessary & distribute to teams
27. May assist with planning and implementing special functions and training sessions for team needs
28. Additional or different functions may be assigned as needed

Skill Requirements:
1. Able to prioritize work and meet deadlines
2. Knowledge of medical/psychological terminology (preferred)
3. Communication skills
4. Appointment scheduling experience
5. Maintain confidentiality
6. Problem-solving skills
7. Interpersonal skills
8. Strong time management skills
9. Organizational skills
10. Prompt follow-up
11. Able to work with minimal supervision
12. Customer service oriented
13. Attention to detail
14. Tact, initiative, discretion, good judgment
15. Able to read, speak and write English and Spanish fluently preferred

Minimum Qualifications:
1. Proficient computer skills – Excel & Word (Power Point desired)
2. Ability to type minimum of 45 WPM
3. Knowledge of correct grammar and punctuation (test will be administered)
4. Knowledge of office methods, procedures, practices, equipment
5. High school graduate
6. 2 years relevant experience
7. Excellent telephone skills
8. Transcription skills desired
9. May be required to know or learn technical terminology and spreadsheet programs
10. Bilingual ability (Spanish/English) Required

Physical Requirements:
Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone.Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Each of these physical tasks is an essential function of the position.

Job Type: Full-time

Pay: $22.78 - $25.12 per hour

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Language:

Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in goleta ca

Secretary III Bilingual Req'd #2146

Administrative Assistant

Executive Assistant/Officer Coordinator

Concierge / Front Desk Receptionist (Part Time)

Administrative Assistant

Office Assistant

Administrative Assistant

Executive Assistant

Assistant Executive Director

Administrative Assistant

Office Assistant/Receptionist

Administrative Assistant II - CTE

Administrative Assistant II - EOPS

Executive Assistant

Executive Assistant

Administrative Assistant

Sales Coordinator/Administrative Assistant

Office Administrator

Assistant Manager, BFS Payroll Office

Front Desk Receptionist

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