The Opportunity:
The Data Entry Specialist is part of the Enterprise Records unit and reports to the Director of Enterprise Records. The primary responsibility of this position is to perform a variety of data processing, clerical, and office tasks accurately and efficiently in support of document processing at Unity Environmental University. Additional responsibilities include creating and maintaining database records, word processing, inbound and outbound calls to students, maintaining spreadsheets, bulk mailings, and report management.
Compensation $23/hr
Day to day responsibilities:
- Provide accurate, valid, and timely processing and maintenance of all records and donations.
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Perform application data entry and associated tasks into campus information systems of record.
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Provide administrative support to include (but not all inclusive) maintaining and producing mailing lists, assisting in producing letters and envelopes for mailings, and editing and proofreading documents, as needed.
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Perform data analysis activities as directed.
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Complete, verify, process, and distribute credit card statements, purchase orders, check requests, timesheets, tax forms, applications, etc. when directed.
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Reconcile spending activities with the business office to the general ledger, credit card statements, gifts, etc.
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Would work collaboratively with the Director of Integrated Enrollment Services to ensure optimal customer service, and timely processing of requests.
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Perform inbound and outbound calls to students in support of administrative needs across institutional units. Maintain inventory of materials, publications, letterhead etc. required for Institution activities and communications when assigned.
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Organize, prepare, produce, and otherwise process both physical and electronic bulk communications in accordance with institution schedules and procedures.
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Process incoming mail and delivery of outgoing mail to the mailroom.
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Coordinate scanning and e-filing of documents.
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Generate, validate and distribute periodic and ad-hoc reports.
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Maintain shared email inboxes and calendars.
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Ensure accuracy and completion of data elements through periodic reports and verification measures.
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Serve as the subject matter expert for one or more information systems, identify process improvements,develop procedures for implementation, etc.
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Perform complex clerical work and cross train in all units under Enterprise Records.
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Provide customer service to function functional areas within the institution and provide Institution switchboard services-as assigned.
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Pro-actively communicate challenges, successes, and failures with leadership.
Required:
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High school diploma/GED required.
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Must have good oral communication skills.
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Proficiency with databases, word processing, email, and spreadsheet software.
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Ability to work harmoniously with members of the college team.
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Ability to demonstrate initiative, make sound decisions, budget time, focus on details, and complete tasks on time while functioning in multiple capacities.
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Ability to adapt to new ideas and circumstances.
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Knowledge of office operations including filing and clerical support.
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Ability to effectively present information and respond to questions from the college community and managers.
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Ability to calculate figures and apply concepts of percentages, ratios and proportions to practical situations.
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Ability to define problems, collect data, establish facts, and draw valid conclusions.
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Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous and well poised.
Preferred:
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Two (2) years of job-related experience in customer service or a related field.
Location: Pineland Farms, New Gloucester, Maine
Just a half hour from Portland, Unity Environmental University Headquarters, Unity Environmental University Distance Education, The Technical School for Environmental Professions, and the School of Environmental Business & Sustainable Ventures are based at the Pineland Farms campus. The facilities are within easy access to one of the fastest-growing cities for startups in the country.
Work Schedule:
Work hours are specific to the requirements of this position and can include days, evenings, and weekends. Working extended hours required as needed. Must be flexible and cooperative in fulfilling responsibilities and meeting the Institution’s needs. Although Unity Environmental University employees are generally scheduled to work at their specifically assigned locations, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignment at any Unity Environmental University location.
Physical Demands:
While performing the duties of this job, it is regularly required to sit and talk or hear. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The use of either hand for repetitive movements such as grasping, grasping and turning, and fine manipulation is required as is the ability to use the telephone for internal and external communications.
Company Perks:
Unity Environmental University offers a comprehensive and competitive compensation and benefits package for its faculty and staff. Benefits for eligible employees include:
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Paid holidays off
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4 weeks of PTO
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Medical, Dental, and Vision Insurance
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Short- and Long-term disability
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Life Insurance
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Retirement Plan with up to 8% match
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Relocation Assistance
