Top 87 Operations assistant Jobs in Gorham, Me

Receptionist/Office Administration
Spinnaker Trust —Portland, ME
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- High school
- Basic math
- Health savings account
- Health insurance
Quick Apply
1d
Receptionist & Administrative Coordinator
Landry French Construction Co —Scarborough, ME
- $18.50 - $28.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
13d
Operations Assistant
Piscataqua Landscaping & Tree Service, LLC —Portland, ME
- $23.72 - $33.00 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
8d
Full Time House Keeper/ Family Assistant
Home Work Staffing —Portland, ME
- $32 - $35 an hour
- Full-time
- 18 years or older
- Mid-level
- Driver's License
- Paid holidays
Quick Apply
General Property Operations Assistant
Apartment Central Property Managment —Biddeford, ME
- $19 - $25 an hour
- Weekends as needed
- Ability to lift 50 pounds
- Driver's License
- Apartments
- Health insurance
- Paid time off
Quick Apply
12d
Studio Assistant
LUX BOX Company —Portland, ME
- $20 an hour
- Full-time
- Clean driving record
- Driver's License
- Driving
Quick Apply
19h
Administrative Assistant
Rehab Without Walls Neuro Rehabilitation —South Portland, ME
- $19 - $22 an hour
- Full-time
- Customer service
- HIPAA
- Mid-level
Project Assistant
University of New England —Biddeford, ME
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
5d
Assistant Clerk
Town of Gray —Gray, ME
- $20.50 - $23.34 an hour
- Email
- Customer service
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
10d
Receptionist
Tyler Technologies —Falmouth, ME
- $37,782 - $49,920 a year
- Call employer
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
15h
Administrative Assistant And Grant Coordinator
Cumberland County Government —Portland, ME
- $24.05 - $29.32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Tuition reimbursement
5d
Assistant Project Manager - Major Projects
A/Z Corporation —Falmouth, ME
- $75,000 - $110,000 a year
- Full-time
- Customer service
- Mid-level
- Business development
Quick Apply
Retail Assistant Manager
FedEx Office —Portland, ME
- $23 - $25 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Fair chance
- Health insurance
- Dental insurance
Commercial Assistant Store Manager
Sullivan Tire & Auto Service —Portland, ME
- $26 - $30 an hour
- Mid-level
- 3 years
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Assistant Store Manager
Mullon Essentials —South Portland, ME
- $19.02 - $25.13 an hour
- Part-time
- In person
- Background check
- Customer service
- Mid-level
- Employee discount
- Flexible schedule
Quick Apply
5d
Assistant Residential Manager: Saco
Creative Works —Saco, ME
- $23.50 an hour
- Full-time
- CPR Certification
- Writing skills
- English
- 403(b) matching
- Paid holidays
Quick Apply
Assistant Manager
WINDSOR FASHIONS LLC —South Portland, ME
- $20 - $22 an hour
- Full-time
- Merchandising
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Restaurant Manager
Sea Dog Brewing Co. - South Portland —Scarborough, ME
- $55,000 - $60,000 a year
- Part-time
- Casual dining restaurant
- Sales
- Mid-level
- Employee discount
- Flexible schedule
Quick Apply
5d
Licensed Assistant Salon Manager
Sport Clips —Biddeford, ME
- $26 - $36 an hour
- Weekends as needed
- Barbering License
- Cosmetology License
- Management
- Paid holidays
- Dental insurance
Quick Apply
Office Manager
Maine Dentistry - Do Dental Differently —Gray, ME
- $25 - $40 an hour
- Full-time
- Dental office
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
6d

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operations assistant jobs near gorham, me

Receptionist/Office Administration

Spinnaker Trust -
Portland, ME

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
1 day ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Microsoft Outlook
Guest relations
Interpersonal skills
Spreadsheets
Basic math
English
Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
Microsoft Teams
Multi-line phone systems
Editing

Full Job Description

Job Overview

We are seeking a dynamic and organized Receptionist/Office Administrator to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a professional and efficient office environment. This position offers an exciting opportunity for someone with strong communication skills, excellent organizational abilities, and a passion for delivering outstanding customer service.

Essential Job Functions:

Reception:

Acts as primary phone contact. Answer multi-line computerized phone system and direct calls appropriately
Review employee calendars daily and maintain conference room calendar appointments
Greet and welcome clients, guests, vendors, employees
Keep reception area and 3rd floor conference rooms neat and clean
Maintain reception plants and 3rd floor kitchen area plants
Maintain and update reception manual
Train, communicate with and schedule Reception support

Mail:

Receive, sort, and deliver mail and multiple deliveries daily
Liaison, strong work relationships with Courier, UPS, FedEx and Post Office employees
Prepare as needed - any overnight, certified and bulk mailing. Track outgoing items as needed
Stays informed of Post Office regulatory updates
Bring Outgoing mail to street box or to Post Office daily
Keep and maintain inventory of postage meter supplies
Negotiate Pitney Bowes contract and maintain meter
Organize and maintain Workroom and mailing supplies inventory

Office Administrative Support:

Tax Group support: mailings, spreadsheets, document uploads and downloads
Provide general administrative assistance for all employees
Coordinate luncheon arrangements for clients and vendors, including ordering food as needed
Perform other special assignments as requested
Manage and communicate information and facilities updates with cleaners and property management
Organize and maintain office supplies inventory, including all copy areas
Maintain, print, collate marketing brochures and marketing cabinet supplies

Other duties and responsibilities:

Maintain strong relationship with printer for ease of ordering all printed supplies
Inventory office printed materials and order as needed, maintaining reasonable inventories
Maintain internal Telephone Directory
Assist with photocopiers/printers re: jams, questions, and calling for repair and toner
Repair or call for repair and maintenance of kitchen, fitness, office equipment
Maintain Client Document Vault records spreadsheet and assist with physical filing
Maintain basement storage area, including shredding schedules, labeling with responsible parties
Set up new employees - update telephone directory, add to scanners, office supplies
Space Changes: Manage outside support and plan office reconfigurations logistics

Skills/Experience/Training Required:

Provide excellent customer service including written and verbal communication skills, organized and detail oriented and be a team player.
Must respect confidentiality.
Comfortable with multitasking and prioritizing requests with constant interruption, flexible and willing to take on new tasks as role evolves.
Knowledge of MS Office 365 (Excel, Word, Outlook, MS Teams)

Must have the ability to speak, read and write English at high school level and perform basic math functions, and to demonstrate excellent communication skills. Must be able to multi-task and remain organized with constant interruption and have good proofreading skills and be a team player.

Skills/Experience/Training Encouraged:

Willingness to learn new applications
Cross Training for other administrative positions
Be able to expand knowledge of Word, Excel, Outlook, and related business software products,
Willingness and ability to learn office programs, including: Spinnaker Trust Portals, Tamarac CRM and Sharepoint, Teams Phone System

Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a real difference! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth and development in office administration.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance

Education:

High school or equivalent (Required)

Experience:

office administration: 5 years (Required)

Ability to Commute:

Portland, ME 04101 (Required)

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in gorham, me

Receptionist/Office Administration

Receptionist & Administrative Coordinator

Operations Assistant

Full Time House Keeper/ Family Assistant

General Property Operations Assistant

Studio Assistant

Administrative Assistant

Project Assistant

Assistant Clerk

Receptionist

Administrative Assistant And Grant Coordinator

Assistant Project Manager - Major Projects

Retail Assistant Manager

Commercial Assistant Store Manager

Assistant Store Manager

Assistant Residential Manager: Saco

Assistant Manager

Assistant Restaurant Manager

Licensed Assistant Salon Manager

Office Manager

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