Top 2 Senior administrative assistant Jobs in Grand Forks, Nd

Senior Administrative Assistant
University of North Dakota —Grand Forks, ND
- From $47,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- AD&D insurance
- Paid holidays

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Senior Administrative Assistant
University of North Dakota —Grand Forks, ND
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Senior Administrative Assistant

University of North Dakota -
Grand Forks, ND

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Job Details

Full-time
From $47,000 a year

Benefits

AD&D insurance
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Professional ethics
Writing skills
Content editing
Content writing
Associate's degree

Full Job Description

Senior Administrative Assistant

498411

Grand Forks, North Dakota, United States

Associate VP for Finance

Administrative/Professional

Full-time Staff

Closing on: Aug 30 2026

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Salary/Position Classification

$47,000+ Dependent on Experience, Annual, Non-Exempt (Eligible for overtime)
40 hours per week
This position will work onsite at UND Grand Forks, ND campus

Purpose of Position

This position is the first point of contact for all general calls, emails, and visitors to the Central Finance areas. This position is primarily responsible for first-line triage of customer service issues and inquiries. The position is responsible for assessing and resolving issues within their authority, and for escalating higher-level challenges to the appropriate area and employee.

Duties & Responsibilities

Serve as the first point of contact for Central Finance units; triage incoming inquiries, deliver timely responses, and route or escalate issues to the appropriate staff for resolution.
Research and thoroughly review requests, analyze relevant information, and resolve matters independently, escalating only high-risk, sensitive, or specialized issues.
Serve as the primary point of contact for Procurement & Payment Services, providing customer service to external suppliers and internal constituents and resolving routine customer service requests.
Utilize UND Marketplace, PeopleSoft, and applicable policies and procedures to triage inquiries, provide accurate information, and coordinate the routing or escalation of issues.
Deliver training and informational support on procurement systems and processes, including UND Marketplace, and provide guidance on applicable policies and procedures.
Receive, open, and process paper invoices; scan documents into the digital mailroom system and coordinate expedited outgoing payments with Campus Mail Services.
Support fraud prevention and internal control efforts by reviewing communications and inquiries and escalating potential indicators of fraud, misuse, or irregular activity.
Maintain calendars, reserve rooms, prepare agendas, record minutes, and provide technical support for conference rooms and meeting technology.
Maintain electronic files; answer phones; greet visitors to the Bronson Center; order office supplies; serve as uniFLOW administrator; and coordinate telephone and key management, including annual key inventory.
Organize and manage employee recognition events, team-building activities, professional development events, volunteer opportunities, and social gatherings.
Complete asset management inventory, oversee records retention processes, support continuous improvement initiatives, and perform updates to AVPF webpages in compliance with UND policies and procedures.
Serve as backup for BSSR and the Administrative & Operations Specialist, including support for emergencies, recruitment processes, travel coordination, onboarding activities, Bronson Center scheduling functions, and other duties as assigned.

Required Competencies

Will demonstrate integrity and ethics in all business transactions
Ability to solve issues independently
Positive outlook
Establishes priorities and organizes work in a logical manner to accomplish goals
Works effectively with others to accomplish tasks and goals, find solutions to problems
Demonstrates effective listening skills; listens to others, interprets message, checks for understanding
Has an openness to new and different ways of doing things
Level of attention to detail that is second to none
Be accountable, professional and engaged
High degree of initiative and demonstrated ability to work independently with a professional attitude and efficiency with minimal direction.
Mature judgment and discretion in keeping sensitive information confidential
Demonstrated values of inclusion and belonging
Ability to thrive in a challenging and collaborative work environment
Demonstrated interpersonal/verbal/written communication skills with the ability to write and speak concisely, articulating thoughts clearly, professionally and exhibiting logical sequential order
Demonstrated ability to handle competing priorities and short deadlines
Demonstrated experience with writing, content development and editing correspondence and documents

Minimum Requirements

Associate’s Degree
Five years of related work experience in a professional setting
Experience using Microsoft Outlook, Excel, PowerPoint and Word
Successful completion of Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

Bachelor’s degree
Experience updating web page content
Experience working with features of Microsoft TEAMS
Experience working with PeopleSoft modules

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks!

Other UND Career Openings

Senior Experiential Learning Specialist

Grand Forks, North Dakota, United StatesAVP Student Success

Join UND as the Senior Experiential Learning Specialist and lead a dynamic team expanding high-impact learning opportunities while guiding top students pursuing prestigious national and international scholarships. This role shapes campus-wide excellence through strategic leadership, mentorship, and program innovation.

Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and Civil Rights & Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, national origin (including shared ancestry/ethnicity), religion, sex, age, disability, sexual orientation, gender identity, pregnancy or pregnancy-related condition, genetic information, marital or parental status, veteran's status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.

Clery Statement

In compliance with the Jeanne Clery Campus Safety Act and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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Senior Administrative Assistant

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