Job Description:
The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism.
This position is onsite hospital located at:
St. Mary's Hospital
2635 N 7th Street, Grand Junction, CO 81501
https://intermountainhealthcare.org/locations/intermountain-health-st-marys-regional-hospital
Preferred candidates with 5 years supporting a Executive Leader.
Skill sets needed: Strong organization, professional communication both verbal and written, use of AI tools preferred
Essential Functions
- Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities.
- The Executive Assistant provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support. This caregiver works as a competent member of the administrative team, willingly providing back up support when appropriate, and actively supporting team goals and priorities.
- The Executive Assistant partners with their assigned leader(s) or designee and serves as a liaison with other internal and external stakeholders including local boards. Under the direction of the leader(s), caregiver will coordinate special projects and initiatives. Work may be cross functional and involve multiple facilities, sites, and/or service lines/departments.
- This caregiver will create and modify reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant may supervise other administrative caregivers.
Skills
- Team Support
- Meeting Facilitation
- Answering Telephones
- Office Administration
- Communication Work
- Communication
- Interpersonal Communication
- Leadership
- People Management
- Organizing Meetings
- Meeting Management
- Organizing
Required Qualifications
- Demonstrated experience supporting a director, multiple managers or functional area
- Demonstrated ability to work efficiently and effectively without direct supervision
- Demonstrated organizational and problem-solving skills with high attention to detail
- Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
- Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar
- Demonstrated ability to exercise sound judgement and professional behavior
- Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
- Demonstrated ability to manage conflicting priorities without loss of composure
Preferred Qualifications
- Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified
- Experience working in a matrixed healthcare setting
- Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)
Physical Requirements
- Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
- Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
- Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
- For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.
Location:
St. Marys Regional Hospital
Work City:
Grand Junction
Work State:
Colorado
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$27.07 - $41.23
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.
All positions subject to close without notice.
