Accounting Specialist / Bookkeeper – QuickBooks Online/Intuit Enterprise Suite, AP/AR
Ruff Restoration & Excavation LLC is a company specializing in horizontal directional drilling, hydro-excavation, pipe fusing, excavation, fiber installation, and hard and soft surface restoration.
We are looking for an experienced Accounting Specialist / Bookkeeper to join our office team. This position will be responsible for day-to-day accounting and administrative duties, with a strong emphasis on QuickBooks Online, Accounts Payable, Accounts Receivable, company credit cards and receipts.
We are looking for someone who is organized, dependable, detail-oriented, and has critical-thinking skills.
Responsibilities
- Manage daily Accounts Payable and Accounts Receivable activities
- Enter and process vendor bills and invoices
- Prepare and process customer invoices
- Track outstanding receivables and assist with collections
- Enter, categorize, and reconcile transactions in QuickBooks Online / Intuit Enterprise Suite
- Reconcile company bank accounts and credit card accounts
- Review and process employee/company receipts
- Match receipts to company credit card and account transactions
- Ensure receipts are properly documented and assigned to the appropriate expense or job
- Maintain accurate vendor and customer records
- Code expenses to the appropriate account and/or construction job
- Assist with construction job costing and tracking
- Review transactions for accuracy and proper documentation
- Assist with month-end accounting procedures
- Maintain organized accounting records and supporting documentation
- Work closely with management and the office team
- Assist with other accounting and office duties as needed
Qualifications
- Previous bookkeeping, accounting, AP/AR, or accounting-office experience
- QuickBooks Online experience required
- Strong understanding of Accounts Payable and Accounts Receivable
- Experience reconciling bank and credit card accounts
- Strong attention to detail and accuracy
- Good organizational and time-management skills
- Ability to manage multiple tasks and deadlines
- Proficient with Microsoft Office, particularly Excel
- Ability to work independently and as part of an office team
- Professional communication skills
Preferred Qualifications
- Experience with construction job costing
- Experience with Inuit Enterprise Suite
- Experience with payroll or payroll-related accounting
- Experience with prevailing wage or certified payroll is a plus, but not required
The Right Person for This Position
The ideal candidate is someone who enjoys keeping things organized and making sure the numbers are correct.
You should be comfortable looking at a transaction and asking: "What was this purchased for, which job does it belong to, is there a receipt, and has it been entered correctly in QuickBooks?"
We need someone who will take ownership of the accounting process, identify discrepancies, ask questions when something doesn't look right, and follow through until the issue is resolved.
Why Ruff Restoration & Excavation?
We are a growing Michigan construction company with a busy operation and a hands-on office environment. This position will play an important role in keeping our accounting, receipts, vendor payments, customer billing, and financial records organized and accurate.
This is an opportunity for the right person to become an important part of our office team and take ownership of a variety of accounting responsibilities.
To Apply:
Please submit your resume and include a brief description of your QuickBooks Online experience and the types of Accounts Payable/Accounts Receivable responsibilities you have handled.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
