Top 267 Family service coordinator Jobs in Grand Rapids, Mi

Investment Operations Coordinator
Van Andel Institute —Grand Rapids, MI
- Full-time
- Pass drug screening
- Mid-level
- Office
Administrative Coordinator
Wedgwood Christian Services —Grand Rapids, MI
- $19.50 an hour
- Full-time
- Psychiatry
- Residential
- Children
- Paid training
- 403(b) matching
Quick Apply
Dental Office Coordinator
Mansfield Family Dentistry —Grand Rapids, MI
- $20 - $35 an hour
- 8 hour shift
- Dental office
- OSHA
- HIPAA
- 401(k)
- Paid time off
Quick Apply
Resident Support Coordinator
Partners In Action, Inc. —Grand Rapids, MI
- $50,000 - $55,000 a year
- Full-time
- Computer literacy
- Adults
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Family Governance Coordinator
RDV Corporation —Grand Rapids, MI
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Office / Guest Experience Coordinator
Cook Funeral Home —Grandville, MI
- $19 - $21 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Family Service Coordinator
Family Promise of West Michigan —Wyoming, MI
- $48,000 - $52,000 a year
- Full-time
- Ability to walk for extended periods
- Mid-level
- Master's degree
- Dental insurance
- 401(k)
Quick Apply
9d
Juvenile Success Coordinator
County of Kent —Grand Rapids, MI
- $26.61 an hour
- Part-time
- Mid-level
- Driver's License
- Psychology
5d
LOOP Program Administrator
Grand Rapids Public Schools —Grand Rapids, MI
- $30.12 - $46.64 an hour
- Full-time
- Background check
- Word processing
- Mid-level
Scheduling Coordinator
The Cancer & Hematology Centers —Grand Rapids, MI
- Full-time
- Medical office experience
- Outpatient experience
- High school diploma or GED
Quick Apply
3d
Patient Care Coordinator
I-Chiro Clinics —Grand Rapids, MI
- From $20 an hour
- Full-time
- Customer service
- Clinic
- In-person
- Paid holidays
- Health insurance
Quick Apply
13d
Student Advocate, Adult Education
Kent Intermediate School District —Wyoming, MI
- $24.09 - $31.30 an hour
- 8 hour shift
- Bilingual
- Experience working with individuals with disabilities
- Mid-level
- Health insurance
- Dental insurance
Children's Support Coordinator
Spectrum Human Services —Grand Rapids, MI
- $20 - $25 an hour
- Full-time
- Hybrid work
- Experience working with individuals with developmental disabilities
- Spanish
- Mid-level
- Flexible schedule
Quick Apply
7d
Transition Coordinator - Center Programs
Kent Intermediate School District —Grand Rapids, MI
- $87,159 - $90,679 a year
- Full-time
- Mid-level
- 3 years
- Master's degree
Service Coordinator III
Trane Technologies —Grand Rapids, MI
- $52,630 - $86,200 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Pass drug screening
- Paid holidays
- Health insurance
6d
Help Me Grow Care Coordinator (Part-Time)
Ottawa Area ISD —Zeeland, MI
- $25.50 - $30.00 an hour
- Part-time
- Mid-level
- 3 years
- Travel
- Disability insurance
- Health insurance
2d
Behavior Technician
Ottawa Area ISD —Allendale, MI
- $22.95 - $27.00 an hour
- Full-time
- School experience
- Classroom
- Heavy lifting
- Disability insurance
- Health insurance
HR Coordinator
HMSHost by Avolta —Grand Rapids, MI
- $18.14 - $22.17 an hour
- Word processing
- High school diploma or GED
- Typing
- Opportunities for advancement
MTSS Coordinator
Choice Schools Associates —Grand Rapids, MI
- Full-time
- Classroom
- Mid-level
- Associate's degree
Quick Apply
9d
School Operations Manager
ACCEL Schools —Grand Rapids, MI
- Remote
- School experience
- Mid-level
- Master's degree
14h

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Investment Operations Coordinator

Van Andel Institute -
Grand Rapids, MI

Apply Now

Job Details

Full-time

Qualifications

Confidential information handling
Administrative experience
High school diploma or GED
Documentation tools
Office experience

Full Job Description

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators.

SUMMARY

Provide day-to-day support to the endowment investment team across calendaring, travel coordination, expense reporting, CRM maintenance, document management, fund manager communications, data-room access coordination, counterparty documentation, tax document tracking, deadline management, and internal coordination with legal, finance, and investment team members. As a high-trust administrative and operational support role, it requires excellent judgment, strong communication skills, comfort with confidential materials, and the ability to manage multiple recurring workflows without losing track of details.

FUNCTIONS

Coordinate complex calendars, meetings, calls, and video conferences for members of the investment team, including meetings with external counterparties.

Plan and manage business travel, including transportation, lodging, itineraries, meeting logistics, conference registrations, and related expense documentation.

Prepare, submit, and track expense reports and related reimbursement documentation.

Maintain investment team CRM records, including fund manager contacts, pipeline updates, meeting records, activity tracking, documentation follow-up, and electronic filing. Assist with basic account-opening processes, standing instruction updates, custodian-bank documentation, administrative forms, onboarding documentation, subscription materials, KYC/AML requests, banking documentation, and other counterparty paperwork. Help prepare, organize, route, and track such materials, but will not approve, authorize, or execute banking, custodian, investment, legal, or tax instructions.

Maintain and provide documentation for Anti-Money Laundering and Know Your Client updates requested by fund managers, banks, custodians, or other investment counterparties.

Serve as a professional liaison between external fund managers and the investment team regarding virtual data-room access, diligence materials, document requests, and related administrative follow-up.

Coordinate and maintain access to fund data-room portals and external investment manager systems consistent with internal security and compliance protocols.

Coordinate with internal legal team members to gather, organize, route, and provide relevant materials for review, execution, or recordkeeping.

Coordinate with internal finance team members to support tax, IRS, audit, regulatory, compliance, foreign tax documentation, and other financial reporting-related filings, including collecting, organizing, maintaining, and following up on relevant documentation such as K-1s, withholding forms, foreign tax documents, and other fund-related tax materials.

Support recurring daily, weekly, monthly, quarterly, or annual reporting tasks as assigned by the investment team.

Maintain trackers for deadlines, documentation requests, reporting cycles, tax materials, AML/KYC updates, subscriptions, renewals, and other recurring administrative workflows. Follow up with internal and external parties to help ensure items are completed accurately and on time.

Maintain department subscriptions, memberships, conference registrations, investment-related service accounts, and related renewals.

Leverage third-party software, productivity tools, and AI-enabled tools where appropriate to improve efficiency, accuracy, formatting, communication, and workflow management.

Respond to ad hoc documentation requests from the investment team, legal, finance, external fund managers, banks, custodians, auditors, tax advisors, and other relevant parties.

Handle confidential and sensitive information with discretion, sound judgment, and professionalism.

Support additional administrative and operational projects for the investment team as needed.

QUALIFICATIONS

High school degree required; an Associate's degree or equivalent and administrative assistant certification preferred.

At least 5 years of administrative support, office, or related experience, preferably in investment operations, finance, legal, banking, accounting, fund administration, wealth management, or professional services environment.

Strong organizational skills and attention to detail, with the ability to manage recurring processes accurately and consistently. Strong deadline discipline, including the ability to maintain trackers, monitor open items, follow up persistently and professionally, and escalate issues appropriately.

Professional written and verbal communication skills, including comfort interacting with external fund managers, banks, custodians, prime brokers, attorneys, consultants, auditors, tax advisors, and internal stakeholders.

Comfort working with confidential financial, legal, tax, banking, regulatory, and investment-related materials.

Proficiency with Microsoft Office, Adobe/PDF tools, calendar systems, video conferencing platforms, CRM systems, document-sharing platforms, and virtual data rooms.

Prior experience with Dynamo Software or a similar CRM/investment management system is helpful.

Ability to learn new systems quickly and use technology to improve workflow efficiency.

Sound judgment, discretion, reliability, and a service-oriented mindset.

About Van Andel Institute

Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute’s scientists study the origins of cancer, Parkinson’s and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K–12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology.

VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration.

Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.

As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines.

About Grand Rapids, MI

Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It’s fun affordable and family-friendly.

Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Apply Now

Refine Your Search

family service coordinator jobs in grand rapids, mi

Investment Operations Coordinator

Administrative Coordinator

Dental Office Coordinator

Resident Support Coordinator

Family Governance Coordinator

Administrative Office / Guest Experience Coordinator

Family Service Coordinator

Juvenile Success Coordinator

LOOP Program Administrator

Scheduling Coordinator

Patient Care Coordinator

Student Advocate, Adult Education

Children's Support Coordinator

Transition Coordinator - Center Programs

Service Coordinator III

Help Me Grow Care Coordinator (Part-Time)

Behavior Technician

HR Coordinator

MTSS Coordinator

School Operations Manager

I want to receive the latest job alert for family service coordinator in grand rapids, mi

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