Top 224 Front desk Jobs in Grand Rapids, Mi

Investment Operations Coordinator
Van Andel Institute —Grand Rapids, MI
- Full-time
- Pass drug screening
- Mid-level
- Office
Software Development Administration Assistant
HT Hackney —Wyoming, MI
- $21 an hour
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Practice Group Assistant-Labor and Employment
Miller Johnson —Grand Rapids, MI
- From $23 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Disability insurance
11d
Human Resources Generalist
Redbud Cyber —Grand Rapids, MI
- $58,000 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Medical Receptionist/Patient Care Coordinator
Cascade Pediatrics —Grand Rapids, MI
- From $17 an hour
- Full-time
- Background check
- High school diploma or GED
- Pediatrics
- Profit sharing
- Paid holidays
Quick Apply
10d
Dental Front Office Receptionist
Restore Periodontics and Implant Dentistry —Grand Rapids, MI
- $22 - $26 an hour
- Full-time
- Dental office
- In-person
- Marketing
- Profit sharing
- Paid holidays
Quick Apply
3d
Front Desk Receptionist
LightStone Law —Grand Rapids, MI
- $18 - $22 an hour
- Full-time
- Computer literacy
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
Central Admin Coordinator
Plante Moran —Grand Rapids, MI
- $22.05 - $30.62 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Office
- Disability insurance
- Health insurance
Administrative Associate
Kone —Grand Rapids, MI
- $47,400 - $62,265 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Commuter assistance
- Health savings account
Receptionist
Advanced Chemical Concepts, Inc. - Kentwood, MI —Grand Rapids, MI
- $21 - $26 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
5d
Dental Receptionist
Wonderly Family Dental —Grand Rapids, MI
- $18 - $23 an hour
- Part-time
- Dental office
- Computer literacy
- Administrative experience
- Dental insurance
- Paid time off
Quick Apply
5d
Administrative Assistant- Part Time
ALLIED ELECTRIC INC —Grand Rapids, MI
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Scheduling Coordinator - Front Desk
Miller Orthodontics —Grand Rapids, MI
- Administrative experience
- High school diploma or GED
- 1 year
- Health savings account
- Health insurance
Quick Apply
Receptionist
Warner Norcross & Judd LLP —Grand Rapids, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Paid holidays
- Disability insurance
Administration Assistant
VDK Group —Grand Rapids, MI
- Full-time
- Microsoft Outlook
- Office
- Communication skills
- Health insurance
- Opportunities for advancement
Administrative Assistant - Customer Support
Kitchen Tune-Up Grand Rapids Forest Hills —Grand Rapids, MI
- $40,000 - $55,000 a year
- Full-time
- Microsoft Outlook
- Driver's License
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Executive Office Assistant
Cascade Charter Township —Grand Rapids, MI
- $25.03 - $36.31 an hour
- Full-time
- 18 years or older
- Computer literacy
- Writing skills
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant - Operations
Legacy Trust —Grand Rapids, MI
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Front Desk Agent
AHC Hospitality —Grand Rapids, MI
- $17 an hour
- Weekends as needed
- Microsoft Outlook
- Hotel
- Cleaning
- Health insurance
- Dental insurance
Office Services Coordinator
Bodman —Grand Rapids, MI
- Full-time
- Entry level
- Free parking
- Paid jury duty

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Investment Operations Coordinator

Van Andel Institute -
Grand Rapids, MI

Apply Now

Job Details

Full-time

Qualifications

Confidential information handling
Administrative experience
High school diploma or GED
Documentation tools
Office experience

Full Job Description

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators.

SUMMARY

Provide day-to-day support to the endowment investment team across calendaring, travel coordination, expense reporting, CRM maintenance, document management, fund manager communications, data-room access coordination, counterparty documentation, tax document tracking, deadline management, and internal coordination with legal, finance, and investment team members. As a high-trust administrative and operational support role, it requires excellent judgment, strong communication skills, comfort with confidential materials, and the ability to manage multiple recurring workflows without losing track of details.

FUNCTIONS

Coordinate complex calendars, meetings, calls, and video conferences for members of the investment team, including meetings with external counterparties.

Plan and manage business travel, including transportation, lodging, itineraries, meeting logistics, conference registrations, and related expense documentation.

Prepare, submit, and track expense reports and related reimbursement documentation.

Maintain investment team CRM records, including fund manager contacts, pipeline updates, meeting records, activity tracking, documentation follow-up, and electronic filing. Assist with basic account-opening processes, standing instruction updates, custodian-bank documentation, administrative forms, onboarding documentation, subscription materials, KYC/AML requests, banking documentation, and other counterparty paperwork. Help prepare, organize, route, and track such materials, but will not approve, authorize, or execute banking, custodian, investment, legal, or tax instructions.

Maintain and provide documentation for Anti-Money Laundering and Know Your Client updates requested by fund managers, banks, custodians, or other investment counterparties.

Serve as a professional liaison between external fund managers and the investment team regarding virtual data-room access, diligence materials, document requests, and related administrative follow-up.

Coordinate and maintain access to fund data-room portals and external investment manager systems consistent with internal security and compliance protocols.

Coordinate with internal legal team members to gather, organize, route, and provide relevant materials for review, execution, or recordkeeping.

Coordinate with internal finance team members to support tax, IRS, audit, regulatory, compliance, foreign tax documentation, and other financial reporting-related filings, including collecting, organizing, maintaining, and following up on relevant documentation such as K-1s, withholding forms, foreign tax documents, and other fund-related tax materials.

Support recurring daily, weekly, monthly, quarterly, or annual reporting tasks as assigned by the investment team.

Maintain trackers for deadlines, documentation requests, reporting cycles, tax materials, AML/KYC updates, subscriptions, renewals, and other recurring administrative workflows. Follow up with internal and external parties to help ensure items are completed accurately and on time.

Maintain department subscriptions, memberships, conference registrations, investment-related service accounts, and related renewals.

Leverage third-party software, productivity tools, and AI-enabled tools where appropriate to improve efficiency, accuracy, formatting, communication, and workflow management.

Respond to ad hoc documentation requests from the investment team, legal, finance, external fund managers, banks, custodians, auditors, tax advisors, and other relevant parties.

Handle confidential and sensitive information with discretion, sound judgment, and professionalism.

Support additional administrative and operational projects for the investment team as needed.

QUALIFICATIONS

High school degree required; an Associate's degree or equivalent and administrative assistant certification preferred.

At least 5 years of administrative support, office, or related experience, preferably in investment operations, finance, legal, banking, accounting, fund administration, wealth management, or professional services environment.

Strong organizational skills and attention to detail, with the ability to manage recurring processes accurately and consistently. Strong deadline discipline, including the ability to maintain trackers, monitor open items, follow up persistently and professionally, and escalate issues appropriately.

Professional written and verbal communication skills, including comfort interacting with external fund managers, banks, custodians, prime brokers, attorneys, consultants, auditors, tax advisors, and internal stakeholders.

Comfort working with confidential financial, legal, tax, banking, regulatory, and investment-related materials.

Proficiency with Microsoft Office, Adobe/PDF tools, calendar systems, video conferencing platforms, CRM systems, document-sharing platforms, and virtual data rooms.

Prior experience with Dynamo Software or a similar CRM/investment management system is helpful.

Ability to learn new systems quickly and use technology to improve workflow efficiency.

Sound judgment, discretion, reliability, and a service-oriented mindset.

About Van Andel Institute

Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute’s scientists study the origins of cancer, Parkinson’s and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K–12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology.

VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration.

Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.

As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines.

About Grand Rapids, MI

Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It’s fun affordable and family-friendly.

Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Apply Now

Refine Your Search

front desk jobs in grand rapids, mi

Investment Operations Coordinator

Software Development Administration Assistant

Practice Group Assistant-Labor and Employment

Human Resources Generalist

Medical Receptionist/Patient Care Coordinator

Dental Front Office Receptionist

Front Desk Receptionist

Central Admin Coordinator

Administrative Associate

Receptionist

Dental Receptionist

Administrative Assistant- Part Time

Scheduling Coordinator - Front Desk

Receptionist

Administration Assistant

Administrative Assistant - Customer Support

Executive Office Assistant

Administrative Assistant - Operations

Front Desk Agent

Office Services Coordinator

I want to receive the latest job alert for front desk in grand rapids, mi

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