Top 10 Project administrator Jobs in Grand Rapids, Mi

Accounts Payable/Receivable Administrator
Mosaic Properties —Grand Rapids, MI
- $25 - $35 an hour
- Full-time
- Customer service
- 5 years
- Mid-level
- Health insurance
- Paid time off
Quick Apply
PROJECT MANAGER
S A Morman & Co —Grand Rapids, MI
- $51,999 - $52,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Organizational skills
Quick Apply
1d
Contracting Project Administrator
Trane Technologies —Grand Rapids, MI
- $63,111.66 - $87,639.99 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
12d
Implementation Project Manager
Automated Logistics Systems —Grand Rapids, MI
- $58,000 - $65,000 a year
- Mid-level
- Bachelor's degree
- Travel
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9d
Project Administrator
ArtiFlex Manufacturing —Grand Rapids, MI
- ERP systems
- Research
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Construction Project Coordinator
Rockford —Grand Rapids, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Tuition reimbursement
Quick Apply
Service Coordinator III
Trane Technologies —Grand Rapids, MI
- $52,630 - $86,200 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Pass drug screening
- Paid holidays
- Health insurance
2d
Structural Engineering Group Manager
Holland Engineering —Holland, MI
- Email
- Construction site
- Office
- 8 years
- Paid holidays
- Disability insurance

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Project Manager Assistant
Custom Home Builder —Grand Rapids, MI
We are seeking an individual that has a well rounded knowledge of tools and the ability to learn new skills. Help with punchlist at the end of a project.
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Accounts Payable/Receivable Administrator

Mosaic Properties
Grand Rapids, MI

Quick Apply

Job Details

Full-time
$25 - $35 an hour

Benefits

Health insurance
Paid time off
401(k) matching

Qualifications

Accounting experience within construction industry
Customer service
Construction industry experience
Organizational skills
Business Administration
Business
Associate's degree
Working on construction projects

Full Job Description

About the Company

Founded in 1993, Mosaic Properties and Homes is a premier development and construction company based in Grand Rapids. We specialize in creating vibrant towns, resort-style communities, and thoughtfully crafted single-family homes.

We're looking for an experienced Accounts Payable/Accounts Receivable Administrator who enjoys working in a fast-paced construction environment and takes pride in accuracy, organization, and supporting successful projects from start to finish.

Why Mosaic Properties & Homes?

Join an established company with a reputation for quality and integrity.
Be part of creating communities where families will live for generations.
Work alongside a collaborative team that values accountability, craftsmanship, and continuous improvement.
Enjoy a stable, growing organization where your contributions have a direct impact on the success of every project.

If you're looking for an opportunity to build your career with one of West Michigan's respected residential builders, apply today and become part of the Mosaic team.

Position Summary

The Accounts Payable / Accounts Receivable Administrator is responsible for managing the day-to-day accounting functions that support construction projects and business operations. This position handles accounts payable and accounts receivable activities, project setup, change order processing, construction draw documentation, and financial recordkeeping. The ideal candidate has prior experience in the construction industry, is highly organized, detail-oriented, and possesses strong working knowledge of both QuickBooks

Essential Responsibilities

Accounts Payable

Process vendor invoices accurately and ensure timely payment
Match purchase orders, invoices, and receiving documentation.
Reconcile vendor statements and resolve discrepancies.
Maintain vendor records, W-9s, and payment files.
Process employee expense reimbursements and company credit card reconciliations.
Prepare weekly check runs and electronic payments.

Accounts Receivable

Generate customer invoices and monitor outstanding balances.
Record customer payments and apply receipts accurately.
Follow up on past-due accounts and assist with collections.
Reconcile customer accounts and resolve billing discrepancies.
Prepare aging reports and support cash flow management.

Construction Project Administration

Set up new customer projects and jobs within QuickBooks.
Process and track project change orders, ensuring accurate billing and documentation.
Prepare and submit construction draw requests.
Complete and manage sworn statements, lien waivers, and supporting documentation.
Coordinate with project managers to ensure accurate project billing and draw schedules.
Track project budgets, retainage, and contract values.
Maintain complete project financial files and documentation.

Accounting & Administrative Support

Maintain accurate financial records in QuickBooks
Assist with month-end closing activities, including account reconciliations.
Prepare reports for management as requested
Maintain organized electronic and paper filing systems.
Perform additional accounting and administrative duties as assigned.

Qualifications

Ability to manage multiple deadlines in a fast-paced construction environment
Demonstrated experience with construction billing, change orders, sworn statements, lien waivers, and construction draw requests.
Proficiency using QuickBooks
Strong understanding of accounting principles and financial recordkeeping.
Experience managing multiple projects and competing priorities.
Excellent organizational skills with exceptional attention to detail.
Strong communication and customer service skills.
Proficient in Microsoft Office, particularly Excel.
Ability to work independently while collaborating effectively with team members
Financial accuracy and attention to detail
Organization and time management
Problem-solving and analytical thinking

Experience/Education:

Minimum of 5 + years of accounting experience in accounts payable, accounts receivable, or bookkeeping
Associate’s degree in accounting, Finance, Business Administration, or related field preferred.
Previous construction industry experience required.

Pay: $25.00 - $35.00 per hour

Benefits:

401(k) matching
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

project administrator jobs in grand rapids, mi

Accounts Payable/Receivable Administrator

PROJECT MANAGER

Contracting Project Administrator

Implementation Project Manager

Project Administrator

Construction Project Coordinator

Service Coordinator III

Structural Engineering Group Manager

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