About Aspen
We love what we do! At Aspen Surgical we live our values of Customer Focus, Integrity, Accountability, Collaboration, and Innovative Spirit every day. This caring dedication creates and builds exceptional products that drive the industry standard making a real and lasting impact on people’s lives around the world. We strive to be the best, while providing the tools, resources, and support needed to set our team members up for success.
Summary
The Regulatory Affairs Specialist, International plays a key role in supporting Aspen Surgical’s global regulatory strategy by helping prepare and maintain submissions, registrations, and compliance documentation across U.S. and international markets. This position works collaboratively with cross-functional teams including R&D, Quality, and Marketing to ensure products meet applicable regulatory requirements throughout their lifecycle.
In This Position, You Will Have the Opportunity To
- Prepare and submit regulatory filings for U.S. and international markets, including 510(k)s, STED files, Design Dossiers, and Rest-of-World documentation, under the guidance of senior RA staff.
- Develop, organize, and maintain product Summary Technical Documentation (STED) to support global registration activities.
- Coordinate international registration activities on behalf of customers and global distribution partners.
- Review quality records, preclinical data, and clinical materials to verify completeness and accuracy in support of regulatory submissions.
- Manage routine annual regulatory requirements, including FDA establishment registration updates, Canadian device license renewals, FURLS listings, and state license maintenance.
- Support Notified Body audit preparation by compiling documents, organizing files, and tracking follow-up actions to closure.
- Maintain ISO and CE certification documentation to ensure all internationally marketed devices are accurately represented.
- Review labeling, IFUs, promotional materials, and marketing content for regulatory compliance and escalate identified issues to senior team members.
- Contribute to New Product Development by researching product classifications and compiling documentation to support applicable regulatory pathways.
- Collaborate with R&D and sustaining engineering teams to review protocols and technical reports, and help identify regulatory documentation needs.
- Identify potential regulatory concerns and communicate them to senior RA staff for guidance and resolution.
- Participate in risk management and post-market surveillance activities, including data collection, documentation, and regulatory reporting.
- Gather information and assist in the preparation of adverse event and vigilance reports in accordance with applicable requirements and timelines.
- Monitor global regulatory updates and standards changes, and help maintain current internal regulatory libraries and tracking tools.
- Maintain documentation for Authorized Representatives and In-Country Caretakers across international markets.
- Review QA/RA-related customer and distributor contract sections for regulatory accuracy and coordinate with senior RA staff for final approval.
- Support regulatory activities associated with product notifications, advisory notices, and recall management.
- Gather data and assist in evaluating the regulatory impact of proposed preclinical, clinical, and manufacturing changes.
- Contribute to change control processes by collecting, organizing, and maintaining required regulatory documentation throughout the product lifecycle.
What You Need to Succeed in This Position
- Bachelor’s degree in a scientific, technical, or related field required; M.S. or M.B.A. is a plus
- Regulatory Affairs Certification (RAC) from the Regulatory Affairs Professionals Society (RAPS) is a plus
- 2–5 years of experience in a regulated industry, preferably medical devices or combination products
- Advanced degree may be considered in lieu of years of experience
- Understanding of ethical standards governing the regulatory profession, clinical research, and the regulatory submission process
- Familiarity with regulatory history, guidelines, policies, and applicable product laws across domestic and international jurisdictions
- Working knowledge of international submission and registration requirements, including GxP frameworks (GCP, GLP, GMP) and applicable regional regulations
- Basic familiarity with promotion, advertising, labeling requirements, and the EU Medical Device Regulation (EU MDR)
- Strong technical writing skills with the ability to produce clear, accurate regulatory documents
- Effective verbal and written communication skills, including the ability to present information clearly to cross-functional teams
- Collaborative team player with experience participating in or facilitating cross-functional meetings
- Solid research and analytical skills with the ability to organize and summarize complex regulatory information
- Ability to read, interpret, and apply legal, technical, and scientific documents relevant to regulatory activities
- Capable of managing routine tasks independently while seeking guidance on complex or ambiguous regulatory situations
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Proficiency in Microsoft Office Suite
- Willingness to work outside standard business hours as needed to support international teams and global customer requirements
- Ability to travel up to 10%
Quality and Regulatory Requirements
- Maintain working knowledge of the quality management system, including the quality manual, quality policy, and applicable procedures and work instructions
- Communicate quality system status and improvement opportunities to the VP of QA/RA as directed
- Support the implementation and maintenance of the quality management system in accordance with FDA regulations, ISO 13485, MDSAP jurisdictions, and all other applicable requirements
- Assist in reviewing and maintaining quality system documentation and policy to ensure ongoing accuracy
- Demonstrate understanding of and adherence to the quality policy, and support awareness efforts across the organization
Physical Requirements
The inability to perform any of the following physical requirements does not preclude an applicant from consideration unless, following an individualized assessment, it is determined that the requirement is an essential job function that cannot be performed with or without reasonable accommodation.
Please refer to Essential Duties and Responsibilities.
We’re proud to be an equal opportunity employer and celebrate our employees’ differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Diversity makes us better.
