Top 116 Administrative specialist Jobs in Grapevine, Tx

Administrative Specialist
Kubota Tractor Corp —Grapevine, TX
- Office
- High school diploma or GED
- Continuous improvement
Quick Apply
6d
Administrative Specialist to support Software Development Department
Eagle Metal Products —Dallas, TX
- Full-time
- Bachelor of Science
- Mid-level
- Office
Quick Apply
Benefits Administration Specialist
Stewarded —Southlake, TX
- $50,278.78 - $60,550.79 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Paid time off
Quick Apply
7d
Front Office Specialist
Texas Orthopedic Specialists, PLLC —Bedford, TX
- $16 - $18 an hour
- Full-time
- Background check
- Anatomy knowledge
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Services Specialist
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Dallas, TX
- $67,100 - $105,547 a year
- Part-time
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Life insurance
6d
Systems Administration Specialist
NTT DATA —Plano, TX
- $44 - $55 an hour
- Remote
- Computer networking
- Senior level
- Health savings account
- AD&D insurance
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Administrative Specialist / Human Resources Designee
Enhabit Home Health & Hospice —Denton, TX
- Full-time
- Computer literacy
- Medical office experience
- Office
- Health insurance
- Dental insurance
Administrative Specialist II - Public Health - Clinical
Denton County, TX —Lewisville, TX
- $42,371 - $49,150 a year
- Full-time
- Spanish
- Word processing
- Adults
- Wellness program
- Paid holidays
HR & Administrative Specialist
SC Autosports —Dallas, TX
- $50,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
6d
Patient Service Specialist - Medical Front Office
Baylor Scott & White Institute for Rehabilitation - Outpatient —Grapevine, TX
- $18 - $25 an hour
- Full-time
- Float pool
- High school diploma or GED
- Clinic
- Disability insurance
- Dental insurance
Administrative Specialist
Eagle Metal Products —Dallas, TX
- 5 years
- Mid-level
- Office
Quick Apply
5d
Back Office Closing Specialist
Williston Financial Group —Carrollton, TX
- Full-time
- Office
- High school diploma or GED
- Typing
Events Administrative Specialist
Marriott International, Inc —Fort Worth, TX
- Full-time
11d
Clinical Operations Specialist /Medical Office Receptionist
Mia Aesthetics - Dallas —Lewisville, TX
- Rotating shift
- Spanish
- Vital signs
- Computer literacy
- Paid training
- On-the-job training
Quick Apply
8d
Billing & Administrative Specialist
OZCO Building Products —Richardson, TX
- Monday to Friday
- Bilingual
- Microsoft Outlook
- Office
Quick Apply
Lead Legal Administrative Specialist (Litigation Support)
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Dallas, TX
- $97,307 - $126,502 a year
- Online Application
- Background check
- Customer service
- Pass drug screening
- Paid holidays
- Life insurance
8d
Order Entry and Estimating Specialist
North America Cabinetry Group, Inc. —Farmers Branch, TX
- $20 - $30 an hour
- Full-time
- Customer service
- ERP systems
- Organizational skills
Quick Apply
Scheduling Specialist
METROPLEX 360 RCS LLC —Frisco, TX
- $40,000 - $55,000 a year
- Full-time
- Hybrid work
- Entry level
- Paid time off
- Work from home
Quick Apply
KFAC Patient Access and Administrative Specialist
University of North Texas —Denton, TX
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
13d
Administrative Specialist I (Dallas Water Utilities - Civil Service)
City of Dallas, TX —Dallas, TX
- $49,254.40 - $55,348.80 a year
- Background check
- Inventory management
- Writing skills
6d

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Administrative Specialist

Kubota Tractor Corp -
Grapevine, TX

Quick Apply

Job Details

6 days ago

Qualifications

Customer communication
High school diploma or GED

Full Job Description

For Earth For Life

About the Role:
Provide department support and advanced vocational administrative assistance to the Division Leadership and employees in all functional areas. The Sr Administrative Specialist will also assist with training new specialists.

What You'll Do

Senior member of the department with the expertise to process and resolve all types of Customer Service Requests while serving as a key resource for complex issues and guidance.
Sales and Administrative Support include preparing reports, document management, fulfilling requests from District Managers and Division leadership, and supporting Sales Service and Parts departments.
Primary owner of Dealer Sales Bulletins including uploading, finalizing, and maintaining over 100 active bulletins to ensure accuracy, timeliness, and compliance with internal controls and audit requirements.
Manage dealer and company communications through the Dealer Portal and direct interaction, ensuring consistent, accurate, and timely messaging related to incentives, bulletins, and general inquiries.
Maintain Product Information Bulletins and Bid Specifications in partnership with Service, Engineering, and Product Management to support accurate dealer quoting and technical alignment.
Coordinate with cross functional teams to ensure sales programs, pricing updates, cost changes, and new material releases are clear, current, and executed on schedule.
Interpret sales program structures including incentive and finance interactions, providing clear guidance that supports dealer understanding and protects business margins.
Process discounts through Incentive Automation and SAP systems while maintaining knowledge of current Sales Bulletins and incentive rules.
Process sales policies and maintain tracking for corporate review and compliance.
Support Accounts Payable activities including invoice review, coding, and routing for proper approval.
Assist Administrative Management with training and development of department specialists and onboarding of new personnel, including system access provisioning.
Collaborate with HR and field teams to maintain accurate organizational structures, reporting alignment, and system access.
Contribute to the development of tools and process improvements that increase team efficiency and productivity.
Support division activities and employee engagement events, including coordination of holiday and seasonal programs.
Provide general operational support including supply ordering, mailroom coordination, equipment maintenance, vendor support, and project tracking.
Contribute to the development of tools and process improvements that increase team efficiency and proactivity.
Support division activities and employee engagement events, including coordination of holiday and seasonal programs.
Provide general operational support including supply ordering, mailroom coordination, equipment maintenance, vendor support, and project tracking.
Assist Divisions with creation of Dealer Packages in KDPS.
Analyze, assess, and control data within KDPS including working with Divisions including District Managers, RSM’s, Division Service Managers, and Division Finance Managers to ensure information is accurate and complete.
Monitor dealer package completion performance and approval flow through KDPS. This includes the preparation of the Weekly Open Package Status Report.
Serve as an organizational backbone for the department by tracking deliverables, managing timelines, and helping maintain workflow efficiency across teams.
Other duties as assigned.

What' We're Looking For:

High School Diploma or GED Required.
Senior member of the department that has the understanding and skill set to process and address all types of Customer Service Requests.
Sales Support: Typing, filing, preparing reports, fulfilling any requests from District Managers and Division Manager.
Contribute to the development of tools to improve team efficiency and productivity.
Discount Processing: Process discounts through Incentive Automation system, or through SAP. Be familiar with all current Sales Bulletins, and all basic rules of incentives.
Accounts Payable: Ensure all bills are signed by the correct supervisor, coded properly, and given to appropriate Manager for signature.
Administrative Support: Provide support to Sales, Service and Parts Departments as needed.
Assists Administrative Management with training and development of department specialists.
Google forms: Create and process as needed.
Miscellaneous: Order supplies for Division personnel, copy machine maintenance, mailroom upkeep, and special projects as assigned.
Division Activities: Help coordinate holiday, summer and employee moral events.
Sales Policy: Process all sales policies and transfer to the joint spreadsheet for corporate review.
Communicate: Email/verbally with the dealers in relationship to incentive processing and any other dealer related inquiries.
Uses effective oral and written communication skills; delivers information in a clear and concise manner, listens and communicates effectively with others.

PHYSICAL REQUIREMENTS

Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks and duties as outlined above.

DISCLAIMER:
The information provided in the description has been designed to indicate the general nature and level of work performed by incumbents within the classification. This description is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job/classification. This job is intended to include the current essential functions of the job. Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.

Kubota is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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Refine Your Search

administrative specialist jobs in grapevine, tx

Administrative Specialist

Administrative Specialist to support Software Development Department

Benefits Administration Specialist

Front Office Specialist

Administrative Services Specialist

Systems Administration Specialist

Administrative Specialist / Human Resources Designee

Administrative Specialist II - Public Health - Clinical

HR & Administrative Specialist

Patient Service Specialist - Medical Front Office

Administrative Specialist

Back Office Closing Specialist

Events Administrative Specialist

Clinical Operations Specialist /Medical Office Receptionist

Billing & Administrative Specialist

Lead Legal Administrative Specialist (Litigation Support)

Order Entry and Estimating Specialist

Scheduling Specialist

KFAC Patient Access and Administrative Specialist

Administrative Specialist I (Dallas Water Utilities - Civil Service)

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