Top 275 event coordinator Jobs in grapevine tx

Meeting Planner
Promotional Products Association International —Irving, TX
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Floral Operations Specialist
Walters Hospitality —Denton, TX
- $15 - $18 an hour
- Part-time
- Driver's License
- Organizational skills
- Reliable transportation
- Dental insurance
- Paid time off
Quick Apply
Catering Sales Coordinator
Big-Dill Hospitality —Carrollton, TX
- Up to $60,000 a year
- Full-time
- Hospitality
- Sales
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Director of Events
Integrated Real Estate Group —Southlake, TX
- Full-time
- Google Workspace
- 5 years
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
5d
Event Coordinator (Public Relationship)
2.7 August Apparel Inc. —Dallas, TX
- $22 - $30 an hour
- Weekends as needed
- Google Workspace
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Restaurant Partnerships & Events Coordinator
Altametrics —Dallas, TX
- $40,000 - $45,000 a year
- Full-time
- Hybrid work
- Up to 50% travel
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Manager, Community and Brand Partnerships & Activations – Endurance Events
Racing Systems, Inc. —Carrollton, TX
- Up to $60,000 a year
- Weekends as needed
- Background check
- CPR Certification
- Clean driving record
- Health savings account
- Paid holidays
Quick Apply
Event Creative Specialist
Word on Fire —Irving, TX
- $60,000 - $73,000 a year
- Weekends as needed
- Marketing
- Computer literacy
- Mid-level
- Health savings account
- Paid holidays
12d
Events Manager
Evexias Health Solutions —Southlake, TX
- $75,000 - $85,000 a year
- Weekends as needed
- 3 years
- Ability to lift 50 pounds
- Continuous improvement
- Disability insurance
- Health insurance
Quick Apply
Manager, Internal and Executive Communications
McKesson —Irving, TX
- $78,800 - $131,300 a year
- Hybrid work
- Marketing
- Office
- Project management
13d
Festivals and Events Director
City of Grapevine, TX —Grapevine, TX
- Weekends as needed
- Hospitality
- Clean driving record
- Pass drug screening
- Health insurance
- Dental insurance
Manager, Associate Conference Engagement
Gartner —Irving, TX
- $70,000 - $104,000 a year
- Email
- Hybrid work
- 5 years
- Writing skills
- Residential
- Paid time off
- 401(k) matching
Event Sales Manager
Chicken N Pickle —Grapevine, TX
- Full-time
- Mid-level
- Business development
Quick Apply
Assistant Manager Special Events
Marriott International, Inc —Grapevine, TX
- $25.77 - $27.69 an hour
- Full-time
- Merchandising
- Research
- Mid-level
Event Coordinator - Group Sales
Bohemian Bull —Grapevine, TX
- $18 - $20 an hour
- Part-time
- High school diploma or GED
- Contracts
- In-person
- Flexible schedule
Quick Apply
Event Sales Coordinator
Chicken N Pickle —Grapevine, TX
- Weekends as needed
- Computer literacy
- Computer skills
- Restaurant
Quick Apply
6d
Content Manager, Gartner C-level Communities
Gartner —Irving, TX
- $64,000 - $87,000 a year
- Email
- Hybrid work
- Research
- Mid-level
- Residential
- Paid time off
- 401(k) matching
Event Sales Coordinator
The Ranch at Las Colinas —Irving, TX
- $20 an hour
- Part-time
- High school diploma or GED
- 21 years or older
- US work authorization
- 401(k)
Quick Apply
Promotions Events Support
iHeartMedia, Inc. —Dallas, TX
- Part-time
- Office
- Driver's License
- Organizational skills
- Health insurance
- Dental insurance
Meetings and Special Events Manager
Marriott International, Inc —Irving, TX
- $63,000 - $83,000 a year
- Full-time
- Research
- Mid-level
- High school diploma or GED

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event coordinator jobs near grapevine tx

Meeting Planner

Promotional Products Association International -
Irving, TX

Apply Now

Job Details

Full-time

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Teamwork
Multitasking
Microsoft Office
Attention to detail
Problem-solving
Organizational skills
Adaptability
Professionalism

Full Job Description

Meeting Planner

Location: Irving, TX

Reports to: Senior Manager, Events & Expositions

Job Summary:

The Meeting Planner is responsible for supporting the planning, organization, and execution of the association’s annual PPAI Expo and 4-5 membership Events throughout the year. This position requires strong attention to detail, organizational abilities, and proactive problem-solving skills to ensure seamless event execution.

Travel Requirements:

This role requires travel to support key events, including:

January: The PPAI Expo

May: North American Leadership Conference (NALC)

June: Women’s Leadership Conference (WLC)

September: Responsibility Summit

October: Leadership Development Conference (LDC)

Site Visits: Throughout, As Needed

Key Responsibilities:

Event Logistics (25%)

Manage meeting details, including food and beverage selections, audiovisual requirements, timelines, room diagrams, and onsite execution. Review BEOs, MEOs, and function orders with venues / vendors to ensure accuracy.

The PPAI Expo Logistics (25%)

Oversee meeting space assignment and allocation, ancillary space requests, and internal & external food and beverage orders. Coordinate billing, audiovisual needs, timelines, and room setups while working collaboratively to ensure seamless execution.

Event Onsite Support (15%)

Oversee setup and breakdown of events, ensuring all logistical components- such as AV, food and beverage, room sets, and venue logistics- are executed as planned.

Expo Onsite Support (15%)

Oversee onsite logistics, ensuring seamless execution across key meeting spaces, including but not limited to General Session, Breakout Rooms, Show Floor food and beverage activations, and internal functions. Maintain visibility throughout external meeting spaces, proactively addressing logistical challenges. Manage and guide 1-2 temporary meeting planners, ensuring all onsite coordination follows established plans.

Budget and Invoicing (5%)

Assist in budget development and expense tracking, ensuring all costs are property reconciled and aligned with financial objectives.

Milestone & Timeline Management (5%)

Maintain and track critical deadlines to ensure all key event milestones are met.

Other Duties as Directed (5%)

Participate in miscellaneous projects and assignments that support the Expositions & Events team.

Experience Requirements:

2+ years of experience in event management.

Knowledge, Skills and Abilities:

Exceptional Organizational & Time Management: Ability to multitask, prioritize effectively, and meet tight deadlines.
Attention to Detail & Adaptability: High attention to detail, problem-solving, and flexibility to handling onsite changes.
Effective Conflict Resolution & Problem Solving: Skilled in negotiation skill and strategic thinking to tackle challenges and resolve conflict efficiently.
Microsoft Office Suite Proficiency: Expertise in Outlook, Word, Teams, Excel, and PowerPoint.
Financial Management: Ability to budget, track expenses, and ensure cost-effective event execution.
Professional Customer Service: Maintain professionalism, communicate effectively in high-pressure situations

Specific Qualifications:

Independent and Proactive Work Style: Able to manage tasks efficiently, complete projects, and identify opportunities for process improvements.
Clear & Effective Communication: Comfortable working with both internal teams and external partners to ensure smooth coordination.
Team-Oriented & Composed Under Pressure: Works well in a collaborative environment and remains steady in fast-paced situation.
Flexible & Adaptable Approach: Maintains a positive attitude and adjusts effectively to changing needs.

Association-Wide Responsibilities & Values (expectations of everyone):

Provide honest and ongoing communication as needed to support success throughout the organization.
Meet established deadlines for all projects, reports and communications for all audiences both internally and externally.
Provide high-quality products, reports, communications and projects for all audiences internally and externally.
Be fair, consistent, responsive and supportive of leaders, staff, board members, members and vendors.
Help PPAI to continually seek improvement. Be prepared to personally manage changes taking place within PPAI and the industry.
Be empowered, accountable and responsible for your career success, actions, influence and impact upon the organization as a whole.
Foster cultural values, mission and overall organizational guidelines of PPAI.

Job Status:

FLSA Status (Exempt / Non-Exempt): Exempt
Compensation (Hourly / Salary): Salary
Job Status (Full-Time /Part-Time /Temp): Full-Time
Daily Schedule (Start time Flexible / Not Flexible): Flexible
Work Location: Position must work from HQ location with Hybrid Remote Work Model

Physical Activity:

Manual Labor & Heavy Lifting: Involves lifting, carrying, and positioning event equipment and materials
Frequent Walking & Active Movement: Extensive on-foot travel throughout event spaces to oversee setup and logistics
Dynamic Physical Tasks: Requires pushing, pulling, bending, and stooping to assist with setup and adjustments.
Prolonged Standing & Sitting: Alternates between stationary and active roles depending on event needs.
Endurance & Stamina: Long work hours, extended workweeks, and high-energy demands, especially during peak event periods.

Work Environment:

Office environment
Trade show floor or event venues
Temperature-controlled environment
Travel: Must be able to travel, work weekends, and long hours as event scheduling may require.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years of HubSpot or Similar program experience do you currently have?
Travel is required for this position, are you willing to travel?
What pay range are you seeking?
How many years of event management experience do you have?
Are you local and willing to work onsite multiple days per week at PPAI HQ in Irving, TX on a hybrid remote work schedule?
Are you authorized to work in the United States?

Work Location: Hybrid remote in Irving, TX 75038

Apply Now

Refine Your Search

event coordinator jobs in grapevine tx

Meeting Planner

Floral Operations Specialist

Catering Sales Coordinator

Director of Events

Event Coordinator (Public Relationship)

Restaurant Partnerships & Events Coordinator

Manager, Community and Brand Partnerships & Activations – Endurance Events

Event Creative Specialist

Events Manager

Manager, Internal and Executive Communications

Festivals and Events Director

Manager, Associate Conference Engagement

Event Sales Manager

Assistant Manager Special Events

Event Coordinator - Group Sales

Event Sales Coordinator

Content Manager, Gartner C-level Communities

Event Sales Coordinator

Promotions Events Support

Meetings and Special Events Manager

I want to receive the latest job alert for event coordinator in grapevine tx

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