Top 12 Appointment coordinator Jobs in Grass Valley, Ca

Patient Care Coordinator
Halo Skin Institute —Auburn, CA
- $18 - $25 an hour
- Part-time
- HIPAA
- Administrative experience
- High school diploma or GED
- Paid training
Quick Apply
11d
Appointment Scheduler/Phone Operator
Sierra View Medical Eye, Inc. —Grass Valley, CA
- $18 - $23 an hour
- Full-time
- Bilingual
- Administrative experience
- Clinic
- Health insurance
- Dental insurance
Quick Apply
5d
Dental Scheduling Coordinator
Chapa-De —Grass Valley, CA
- $23.00 - $25.80 an hour
- Full-time
- Dental office
- High school diploma or GED
- 1 year
- Paid holidays
- Health insurance
Quick Apply
Hygiene Coordinator
Straine Dental Management LLC —Grass Valley, CA
- $25 - $28 an hour
- Full-time
- Dental office
- Communication skills
- Entry level
Quick Apply
Veterinary Receptionist (Care Coordinator) - Grass Valley Veterinary Hospital
PetVet Care Centers —Grass Valley, CA
- $17 - $20 an hour
- 8 hour shift
- 18 years or older
- High school diploma or GED
- Entry level
Quick Apply
11d
Open Access Scheduling and Patient Navigation Project Coordinator
WESTERN SIERRA MEDICAL CLINIC INC —Grass Valley, CA
- $26.40 - $32.39 an hour
- Spanish
- Urgent Care
- HIPAA
8d
Enhanced Care Management Lead Care Coordinator
Pacific Health Group —Nevada City, CA
- $60,320 - $66,560 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Driver's License
- Mileage reimbursement
- AD&D insurance
Quick Apply
Grass Valley - Residential Support Staff - (Multiple Shifts Needed) - URGENT
Granite Wellness Centers —Grass Valley, CA
- $16 - $19 an hour
- Full-time
- Bilingual
- CPR Certification
- Current TB test
- Health savings account
- Paid holidays
Quick Apply
TRANSPORTATION ENGINEER (CIVIL)
Department of Transportation —Yuba County, CA
- $9,712 - $12,152 a month
- Overtime
- Hybrid work
- Mid-level
- Office
- Residential
6d

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Appointment Scheduler/Phone Operator
Sierra View Medical Eye, Inc. —Grass Valley, CA
Utilize phone systems to handle incoming calls and inquiries professionally. Collaborate with clinical staff to optimize scheduling and patient flow.
$18 - $23 an hour
Quick Apply
5d
CALTRANS EQUIPMENT OPERATOR II
Department of Transportation —Nevada County, CA
The position(s) require(s) a valid unrestricted Class A commercial driver’s license, with Tank Vehicle (N) endorsement. 51121 Donner Pass Rd., Soda Springs, CA.
$4,883 - $6,127 a month
11d

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Care Coordinator
UMCF —Columbus, OH
High School Diploma/GED with minimum of three years’ experience, or Associate/Bachelor’s degree with 2 years’ experience, or Master’s degree or higher with 1…
From $43,000 a year
Quick Apply
Front Desk Campus Support Coordinator (On-site in Columbus)
Arizona College of Nursing —Columbus, OH
Manage Campus Communications: Handle incoming calls, take messages, and coordinate mail delivery. Be the Campus Ambassador: Greet visitors, provide directions,…

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appointment coordinator jobs near grass valley, ca

Patient Care Coordinator

Halo Skin Institute
Auburn, CA

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Job Details

Part-time | Full-time
$18 - $25 an hour
11 days ago

Benefits

Paid training

Qualifications

Teamwork
Maintaining an organized workspace
Phone communication
HIPAA
Administrative experience
High school diploma or GED
Bachelor's degree
Telephone systems
Restroom cleaning

Full Job Description

Job Summary

We are seeking a Patient Care Coordinator to support daily clinic operations on our team at Halo Skin Institute! The Patient Care Coordinator supports daily clinic operations at Halo Skin Institute by maintaining exceptional organization, clear communication, and high administrative accuracy. Reporting directly to the Office Manager, this position serves as the primary point of contact for front desk workflows, operational tasks, and patient check-ins. This role requires a strong commitment to providing excellent customer service to all patients while adhering to strict healthcare compliance, patient confidentiality rules, and clinical protocols.

Key Responsibilities

· Greet and check in patients to foster an exceptional patient experience.

· Monitor daily schedules to ensure smooth clinic flow.

· Keep the front desk, lobby, and restroom facilities clean, organized, and presentable throughout the day.

· Answer incoming phone calls from patients, returning voicemails, and follow up efficiently on patient inquiries.

· Rescheduling all cancelled or no show patients, and rescheduling per patient’s requests.

· Proactively following up on new referrals, schedule referrals, and future follow up calls.

· Recording interaction and phone calls accurately within the electronic system.

· Contacting new referrals, and managing digital referral queues daily.

· Sending referral status letters to referring providers.

· Proactively monitor and manage task boxes (New Referrals, Scheduled Referrals, No Follow-Up Scheduled, Cancelled / No Reschedule, and Future Follow-Up Calls), and scheduling follow ups as needed.

· Attempting to reschedule all canceled or no-show patients, track attempts, and escalate per clinic guidelines.

· Monitor, process, and clear the incoming e-fax inbox following clinic guidelines.

· Correctly label, categorize, and assign tasks for all securely uploaded scans and e-faxes —including pathology reports, lab reports, insurance authorizations, prior authorization requests, medication requests, and records requests.

· Review and prepare patient charts thoroughly for all upcoming appointments by keeping files organized attaching required reports.

Experience

· High School Diploma required, Bachelor’s degree preferred

· Previous experience in an office setting in the medical industry preferred

Knowledge, Skills, and Abilities

· Experience in providing customer service.

· Ability to maintain a professional, friendly, and team-oriented demeanor with patients.

· Ability to execute high-volume scheduling, referral tracking, and document uploading with zero errors and strict adherence to clinic guidelines.

· Thorough knowledge of HIPAA guidelines and California privacy laws to maintain absolute patient confidentiality both during and after employment.

· Understanding of clinical operational boundaries, ensuring that medical questions are directed to providers and no medical advice is distributed.

· Skill in tracking multiple task categories, prioritizing complex referrals, and adhering to provider availability caps and Accutane timelines.

· Ability to operate and navigate practice technology, electronic devices, software, and communication tools responsibly and solely for business-related purposes.

· Ability to accurately file, label, and organize electronic records, with the understanding that e-faxed documents are proprietary and must never be deleted.

Physical Requirements

Ability to remain in a stationary position (sitting or standing) at the front desk area for prolonged periods to greet visitors, answer phone lines, and perform administrative data entry.
Physical capacity to regularly move about the office space to clear the e-fax machine, prepare and organize medical charts, monitor patient flow, and cross-coordinate with clinical staff.
Continual operation of office computers, software programs, scanning devices, and phone systems, requiring manual dexterity to file documents properly and input precise textual data without deleting record components.
Visual and auditory capacity to effectively listen, speak, and exchange highly accurate information with patients, family members, providers, and office supervisors during phone calls and face-to-face interactions.
Ability to perform physical tasks required to clean, wipe down, organize, and maintain the daily professional appearance of the front desk workspace, patient waiting lobby, and shared restroom facilities.
Ability to occasionally lift, position, or move office materials, charts, or cleanup supplies weighing up to 20 pounds.

Additional Details

Pay: $18-$25 per hour
Location: Halo Skin Institute of Rocklin
Type: Hourly, Non-Exempt

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

Pay: $18.00 - $25.00 per hour

Benefits:

Paid training

Work Location: In person

Quick Apply

Refine Your Search

appointment coordinator jobs in grass valley, ca

Patient Care Coordinator

Appointment Scheduler/Phone Operator

Dental Scheduling Coordinator

Hygiene Coordinator

Veterinary Receptionist (Care Coordinator) - Grass Valley Veterinary Hospital

Open Access Scheduling and Patient Navigation Project Coordinator

Enhanced Care Management Lead Care Coordinator

Grass Valley - Residential Support Staff - (Multiple Shifts Needed) - URGENT

TRANSPORTATION ENGINEER (CIVIL)

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