Top 17 Office help Jobs in Great Falls Mt

Engineering Administrative Secretary
City of Great Falls —Great Falls, MT
- $25.59 - $31.14 an hour
- Overtime
- Computer literacy
- Basic math
- Mid-level
- Paid holidays
- Disability insurance
12d
Receptionist
Tractor & Equipment Co. —Great Falls, MT
- Computer literacy
- Office
- 1 year
- Profit sharing
- AD&D insurance
Quick Apply
1d
Administrative Assistant
HUB International —Great Falls, MT
- Online Application
- Hybrid work
- Microsoft Outlook
- Inventory management
- Computer literacy
- Wellness program
- Paid parental leave
Administrative Assistant
MOUNTAIN VIEW CO-OP —Black Eagle, MT
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
7d
Administrative Assistant
Touro University New York —Great Falls, MT
- $38,360 - $47,950 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- University
12h
Office Assistant
Breen Oil Company —Great Falls, MT
- $16 - $18 an hour
- Part-time
- Office
- Data entry
- In-person
- Employee discount
- Flexible schedule
Quick Apply
2d
Receptionist
Mountain View Physical Therapy and Sports Injury Clinic Inc. —Great Falls, MT
- $13 - $15 an hour
- Full-time
- Entry level
13d
Administrative Assistant - Construction Insurance
HUB International —Great Falls, MT
- Online Application
- Microsoft Outlook
- Computer literacy
- Office
- Wellness program
- Paid parental leave
Outpatient Clinic Office Assistant, Women's Health Clinic (Full Time)
Benefis Health System —Great Falls, MT
- $20.30 an hour
- Part-time
- Vital signs
- BLS Certification
- Mid-level
Outpatient Clinic Office Assistant, Neurology Clinic (Full Time)
Benefis Health System —Great Falls, MT
- $20.30 an hour
- Full-time
- Vital signs
- BLS Certification
- Mid-level
7d

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Customer Service Representative
Elevated Financial of Great Falls —Great Falls, MT
Office management experience including front desk duties, filing systems, calendar management, and clerical support. Pay: From $15.00 per hour.
From $15 an hour
Quick Apply
2d

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Front Desk Receptionist- part time needed!
The Avalon of Lewis Center —Lewis Center, OH
This role is responsible for meeting and greeting residents, guests, prospective employees, suppliers, vendors, and outside service providers in a warm and…
From $15 an hour
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Branch Office Administrator
Edward Jones —Powell, OH
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions.
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Engineering Administrative Secretary

City of Great Falls -
Great Falls, MT

Apply Now

Job Details

Full-time
$25.59 - $31.14 an hour
12 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Vision insurance
Life insurance
Expense account

Qualifications

Basic math
High school diploma or GED
Driver's License
Productivity software
Two-way radios

Full Job Description

NATURE OF WORK

Responsible for a variety of clerical tasks, including welcoming customers and staff, answering calls for the engineering team, scheduling inspections for engineering technicians, managing financial records, and processing payments. This role also serves as a key liaison, coordinating communication between contractors and inspectors. Work is performed under the supervision of the City Engineer.

ESSENTIAL FUNCTIONS OF WORK

Dispatches and schedules technicians to inspections per the contractor’s needs, tracks the status of inspections, and ensures that inspections are completed. (30%)
Oversees financial records for projects ranging from under $25,000 to multi-million-dollar budgets, ensuring accurate and timely processing of payments for contractors and the State of Montana. (30%)
Maintains and updates information sheets for all Engineering Office files, ensuring they are readily available for review by the Engineering team and other departments. (10%)
Prepares and distributes monthly invoices, including those for development projects and inspection-related services. (2%)
Logs and tracks employee timesheets. (2%)
Reviews warranty calendar and notifies the City Engineer of projects nearing warranty completion. (1%)
Assists the City Engineer in formulating the yearly budget and manages each expense account. (5%)
Orders office supplies and furniture for the Engineering personnel. (10%)
Uses multiple computer programs and City multi-line phone system. (10%)

EDUCATION & EXPERIENCE

A high school diploma or equivalent.
Two years of advanced secretarial work.
Demonstrated functional knowledge of Microsoft Office software.

NECESSARY SPECIAL QUALIFICATIONS

Candidate must possess a valid Montana driver’s license.
The employee must possess or be able to obtain a valid Notary Public certification within six months of being hired.

REQUIREMENTS OF WORK

Knowledge of general office equipment.
Knowledge of basic mathematics.
Basic knowledge of general clerical work.
Basic human relations skills.
Ability to understand and follow written and oral instructions.
Ability to sit for long periods of time.
Ability to become a Notary Republic.

CORE COMPETENCIES

Excellent Customer Service
Mathematic Skills
Confidentiality
Computer Skills
Organizational Skills
Professional Communication Skills (both oral and written)

SUPERVISORY RESPONSIBILITY

This position does not supervise staff.

WORK ENVIRONMENT

While performing the duties of this job, the employee is in an office like setting.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand, walk, sit, bend, crawl, twist, reach, ride and perform similar body movements in confined spaces. Must have the ability to perform heavy physical work and to lift and carry up to 30 pounds at a time; the possession of hand/eye coordination sufficient to use office equipment and operate a motor vehicle; the ability to talk and hear in person or by telephone and two-way radio; and the ability to see and read instructions and reports.

EXPECTED HOURS OF WORK

The work schedule is a 40-hour work week, Sunday through Saturday. Work is typically performed Monday through Friday. This position is a non-exempt and eligible for overtime. Any overtime must be authorized prior to working.

TRAVEL

Travel is primarily local during the business day. Occasional travel may be required to attend off-site training and educational opportunities.

Full-time Employee Benefits

The City of Great Falls offers a complete benefits package to our full-time employee including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time non-union employees. Union employees receive longevity pay. Optional plans are available for employees, flexible spending account, and 457 deferred compensation accounts.

Apply Now

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office help jobs in great falls mt

Engineering Administrative Secretary

Receptionist

Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Assistant

Receptionist

Administrative Assistant - Construction Insurance

Outpatient Clinic Office Assistant, Women's Health Clinic (Full Time)

Outpatient Clinic Office Assistant, Neurology Clinic (Full Time)

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