Top 39 Office specialist Jobs in Greenbrae, Ca

Finance/Business Office Specialist
The Redwoods —Mill Valley, CA
- $75,000 - $83,000 a year
- Full-time
- Customer service
- Writing skills
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
2d
Office Specialist II
City of Berkeley, CA —Berkeley, CA
- $76,217.02 - $83,162.14 a year
- Email
- Background check
- Customer service
- Mid-level
- AD&D insurance
- Paid holidays
4d
Office Administrator & Treasury Specialist
RenderForge, Inc. —San Francisco, CA
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Hospitality
- Writing skills
- Mid-level
- Relocation assistance
- Health insurance
Quick Apply
4d
Medical Front Office - Patient Service Specialist
Select Physical Therapy —San Rafael, CA
- $22 - $26 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Associate Customer Support Specialist
Miter —San Francisco, CA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Office
- Entry level
- Commuter assistance
- Paid parental leave
Assistant Program Specialist (Customer Service Programs)
AC Transit —Oakland, CA
- $90,756 - $108,310 a year
- Online Application
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Wellness program
- Commuter assistance
Workplace/Employee Experience Specialist - San Francisco
Plaud —San Francisco, CA
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Front Desk Coordinator/Patient Services Specialist
FYidoctors of California, Inc. —San Rafael, CA
- $21 - $23 an hour
- Full-time
- High school diploma or GED
- Clinic
- Communication skills
- 401(k)
- Paid time off
Quick Apply
Compliance Specialist - San Francisco Corporate Office
The John Stewart Company —San Francisco, CA
- $38.50 - $43.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
- Commuter assistance
- AD&D insurance
Property Operations Specialist - San Francisco Corporate Office
The John Stewart Company —San Francisco, CA
- $29 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Mileage reimbursement
- Commuter assistance
Civil Rights Intake and Support Specialist (Confidential Office Support II)
California State University —East Bay, CA
- Full-time
- Background check
- English
- Research
- Paid holidays
- Health insurance
EA and Operations Specialist - Bay Area
Level AI —San Francisco Bay Area, CA
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Office Services Specialist - Law Firm
Opensity Solutions —San Francisco, CA
- $20.00 - $25.50 an hour
- Full-time
- Hospitality
- Ability to walk for extended periods
- Maintenance
- Health insurance
- Dental insurance
Quick Apply
Data Support Specialist
YMCA of Greater San Francisco —San Francisco, CA
- $25 an hour
- Weekends as needed
- Background check
- Spanish
- Microsoft Excel
Quick Apply
Executive and Board Operations Specialist
Amethod Public Schools (AMPS) —Richmond, CA
- School experience
- Spanish
- 5 years
Quick Apply
Admin Specialist and Receptionist II
Prospance Inc —San Francisco, CA
- $27.91 - $28.61 an hour
- Full-time
- Microsoft Word
- 5 years
- Office
- Dental insurance
- 401(k)
Quick Apply
Practice Support Specialist
Wilson Sonsini Goodrich & Rosati —San Francisco, CA
- $49.04 - $66.35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
Data Annotation Specialist (Contract)
Treeswift Inc —San Francisco, CA
- $25 an hour
- Overtime
- Hybrid work
- Mid-level
- Office
9d
Supervising Financial Services Specialist (Sheriff's Office)
Alameda County —Oakland, CA
- $48.29 - $64.69 an hour
- Full-time
- Data analysis skills
- Office
- Analysis skills
- Wellness program
- Commuter assistance
Mobile Data Entry Specialist - Temporary
Flash —San Francisco, CA
- $20 - $22 an hour
- Temporary
- Driver's License
- Driving
- Organizational skills
- Mileage reimbursement

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Finance/Business Office Specialist

The Redwoods -
Mill Valley, CA

Quick Apply

Job Details

Full-time
$75,000 - $83,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Union benefits
403(b)
Life insurance
Retirement plan

Qualifications

Teamwork
Customer service
Writing skills
HIPAA
Patient management software
High school diploma or GED
Bachelor's degree
Resident rapport building
Productivity software
Associate's degree

Full Job Description

Join our team at The Redwoods, where you can make a meaningful impact on individual lives. After more than 50 years as a local, nonprofit community in beautiful Mill Valley, we have a rich history of service and purpose. We take pride in providing excellent care for an active and diverse community of seniors. You'll find that every day presents an opportunity for a rewarding experience of caring and connection with a dedicated team and dynamic group of residents. As a mission driven organization, we ensure everyone receives vital programs and services regardless of their income. Enjoy competitive pay, first class health benefits, generous vacation and sick time, and a great work environment.

Be a part of something bigger - join us in making a genuine difference!

Salary

$75,000 to $83,000

Full Time

Benefits

Medical Insurance: ZERO out-of-pocket expense for the employee – effective the first of the month following the hire date.
Dental and Vision Insurance
Paid Time Off: Sick days, personal days, vacation days and holidays.
403(b) Retirement Plan: Employer contribution/Union pension contributions.
Additional Perks: Educational assistance & career development opportunities, longevity bonus program and low-cost meal program.

* For positions scheduled 24 or more hours per week.

Position Summary

The Business Office Specialist (BOS) has primary responsibility for supporting the Business Office Director (BOD) in carrying out the various financial and administrative functions of the Finance/Business Office, in collaboration with the contracted financial services/third-party billing provider. These functions generally include but are not limited to managing and performing the full-cycle accounts payable function in addition to other general ledger responsibilities, supporting the process of HUD resident certifications and annual recertifications, and carrying out accounts receivable tasks as assigned.

Primary Responsibilities

Accounts Receivable (AR)/Billing

Assist with accurate and timely billing for private pay, Medicare, Medi-Cal, Managed Medi-Cal, private insurance, HUD and coinsurance; Partner with third-party finance/billing vendor to ensure clean claims, correct payer processing, as well as timely/accurate billing.
Effectively collaborate with the organization’s contracted financial services/third-party billing provider (e.g. attending calls/meetings, timely response to information requests, etc.).
Make bank deposits and record to customer accounts.
Assist with preparation and issuance of monthly rent statements, bills HUD monthly, certifies and recertifies HUD residents in compliance with HUD regulation. As needed/requested, follow up on outstanding balances.
Support the BOD in administering HUD program for Independent Living Apartments including processing new HUD residents, recertifying current HUD residents, submitting monthly HUD billing and maintaining HUD files in accordance with prescribed HUD standards.
Assist with maintaining the HUD waitlist.
Assist with cash receipt management, including laundry and vending machine cash withdrawals, bank deposits, and remote deposits as needed.

Accounts Payable (AP)

Manage the full-cycle accounts payable process and assist with on-boarding new vendors and users in our AP Automation software (i.e. Ottimate).
Track and oversee contracts, including maintaining current W-9/certificate of insurance forms, and assisting with the annual contract renewal process.
Follow up with vendors regarding past due balances as needed/requested.
Provide information and invoices as needed to contracted financial services/third party billing provider as needed (i.e. fixed assets, prepaid items, etc.).

Resident Financials & Admissions Support

Assist with maintaining and reconciling resident trust accounts, petty cash, and banking in accordance with state guidelines.
As needed/requested, communicate with residents and families regarding billing, payment plans, and financial assistance (including Medi-Cal applications).

Financial Reporting & Compliance

Support the process of preparing monthly AR and cash collections reports; assist with budget preparation and audits.
Support the BOD in maintaining compliance with all applicable state and federal regulations and internal policies.
Support and process month-end account reconciliations (including credit card), capital asset additions, general ledger activities, journal entries, expense reviews, and more.

Additional Duties

Maintain strict confidentiality and resident privacy in accordance with HIPAA.
Monitor the organization’s cash on a daily basis and promptly report concerns to the BOD, CEO and/or contracted financial services/third-party billing provider.
Review and process petty cash requests, as well as make deposits.
Collaborate with the BOD, CEO and/or contracted financial services/third-party billing provider to respond to tax notices and/or other compliance-related correspondence.
Perform other duties as assigned.

MINIMUM QUALIFICATIONS

High school diploma or equivalent (Associate’s or Bachelor’s) degree in related field preferred).
2+ years of experience in accounting roles. Accounts payable experience required; general ledger and/or financial systems experience preferred.
Strong knowledge of Medicare, Medi-Cal, Managed Med-Cal, HUD, and third-party billing requirements and procedures is preferred.
Strong problem solving, analytical, and organizational skills.
Excellent organizational, communication, and customer service skills.
Proficient in Microsoft Office and billing software (e.g., PointClickCare, Inovalon, Ottimate, etc.).
Ability to relate appropriately and effectively to residents and their families, to other staff as part of a multidisciplinary team, and to personnel of operational departments.
Discretion in handling sensitive and confidential information.
Must demonstrate excellent skills in reading writing, speaking and understanding the English language. Other languages a plus.

The Redwoods is an Equal Opportunity Employer.

Pay: $75,000.00 - $83,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Accounting: 2 years (Required)

Ability to Commute:

Mill Valley, CA 94941 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office specialist jobs in greenbrae, ca

Finance/Business Office Specialist

Office Specialist II

Office Administrator & Treasury Specialist

Medical Front Office - Patient Service Specialist

Associate Customer Support Specialist

Assistant Program Specialist (Customer Service Programs)

Workplace/Employee Experience Specialist - San Francisco

Front Desk Coordinator/Patient Services Specialist

Compliance Specialist - San Francisco Corporate Office

Property Operations Specialist - San Francisco Corporate Office

Civil Rights Intake and Support Specialist (Confidential Office Support II)

EA and Operations Specialist - Bay Area

Office Services Specialist - Law Firm

Data Support Specialist

Executive and Board Operations Specialist

Admin Specialist and Receptionist II

Practice Support Specialist

Data Annotation Specialist (Contract)

Supervising Financial Services Specialist (Sheriff's Office)

Mobile Data Entry Specialist - Temporary

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