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Job Summary
As part of Orion Engineers + Constructors Project, Engineering and Construction Integration Teams, the Document Control is a senior role responsible for establishing and maintaining robust document control for both engineering and vendor deliverables in an industrial project environment. This position ensures that all technical, commercial, and project documents are properly registered, distributed, revised, and archived in accordance with internal procedures, contractual requirements, and regulatory standards. The role supports engineering, procurement, construction, and project management teams and works closely with client and vendor document control counterparts.
Essential Functions
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Administer engineering and vendor document control processes in accordance with company and project procedures, including numbering, metadata, revision control, and distribution rules.
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Follow established procedures and distribution matrices to register, print (as needed), and distribute documents to internal users, clients, and vendors, ensuring correct revision status at all times.
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Maintain centralized document management systems (DMS) and shared platforms (e.g., SharePoint or client/vendor portals) to ensure all users have access to current, approved documents.
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Manage incoming and outgoing transmittals for engineering and vendor documentation, ensuring complete, accurate, and traceable records of all issues and receipts.
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Oversee receipt of electronic files (e.g., FTP, email, client portals) and hard-copy documents, ensuring correct registration, classification, and alignment with the project document index (MDR/VDR).
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Review and check files for completeness, proper document numbering, metadata, and compliance with project document control procedures before release.
Record documents into the system using approved naming/numbering conventions, revision schemes, and standardized metadata fields (e.g., discipline, status, document type, WBS). -
Process documents for internal and external review, approval, and revision cycles, coordinating with engineering leads, project managers, QA/QC, clients, and vendors.
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Ensure accuracy and quality of document content and reproduction (drawings, specification sheets, calculations, procedures, vendor manuals, certificates, etc.) and escalate issues where required.
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Track and report document status, including overdue reviews, open comments, and outstanding deliverables, using document registers, logs, and other reporting tools.
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Ensure project and departmental milestones related to documentation are met while adhering to budget and schedule constraints.
Assist project managers and discipline leads in developing and maintaining documentation such as meeting minutes, drawings, specifications, approvals, technical queries, and related records. -
Create, log, and track Requests for Information (RFIs), technical queries, and other formal communications as required, ensuring traceability and closure.
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Organize documents throughout their lifecycle—from creation/receipt through review, issuance (IFR/IFA/IFC/As-Built), and final archiving and handover.
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Scan, upload, and quality-check images and hard-copy records to maintain complete electronic project files; verify readability and reproduction quality.
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Support internal and external audits by ensuring document control practices, records, and logs are accurate, complete, and readily retrievable.
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Provide document control training, guidance, and day-to-day support to project team members, seeking collaboration and adherence to document control procedures.
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Work under the general direction of the company Lead Document Control and/or Project Management, while independently managing assigned project document control scope.
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Maintain and improve document control work instructions, templates, and standards in collaboration with Document Control leadership.
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Perform other related duties as assigned to support project and departmental objectives.
Skills & Qualifications
- High school diploma or equivalent required.; Bachelor's degree in business management or supply chain preferred.
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Minimum 5+ years in Document Control or related functional area (or equivalent working knowledge/experience) required.
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Excellent verbal and written communication skills.
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Excellent interpersonal and customer service skills.
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Excellent organizational skills and attention to detail.
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Excellent time management skills with a proven ability to meet deadlines.
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Detail Oriented
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Ability to work independently without much guidance.
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Ability to operate various types of document reproduction equipment.
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Strong analytical and problem-solving skills.
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Ability to prioritize tasks.
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Thorough understanding of or the ability to quickly learn about the project or product being developed.
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Proficient with Microsoft Office Suite or related software.
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Ability to read, understand and interpret prints/drawings and other technical documents.
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Ability to read and understand policies, procedures, and processes.
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Ability to travel to assigned project sites.
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Organized, goal driven and self-motivated.
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Strong written and oral communication skills.
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Commitment to high quality.
Must be prompt, dependable, and have a good attendance record. -
Must be able to pass an approved background check.
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Must be able to pass a drug and alcohol test.
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Must participate in random drug tests.
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Excellent time management skills with a proven ability to meet deadlines and manage multiple assignments in a multi-discipline, fast-paced environment.
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Ability to identify and solve complex problems using both creative and analytical approaches.
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Proficiency with MS Office tools (Word, Excel, PowerPoint, Teams, SharePoint).
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Valid driver’s license and suitable driving record that meets company driver requirements, with the ability to obtain a TWIC card if required.
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Ability to read and understand company and client policies, procedures, and processes, and apply them consistently.
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Strong written and oral communication skills.
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Organized, goal-driven, and self-motivated, with a commitment to high quality.
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Consistent record of excellent attendance and work performance.
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Ability to pass an approved background check.
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Ability to pass a drug and alcohol test and participate in random drug testing as required.
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As a condition of employment, candidates must be eligible to work in the United States in accordance with applicable law. At this time, the company is unable to provide visa sponsorship for this role.
Work Environment & Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
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Work assignment inside an operating plant which requires normal hearing, the ability to stand, walk, reach, climb and balance, clear close and distance vision, depth perception and the ability to focus.
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Prolonged periods sitting at a desk and working on a computer.
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Ability to operate standard office equipment and keyboard.
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Must be able to bend, stoop and climb on a ladder or up and down stairs.
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Must be able to drive a company vehicle to and from job sites or office locations.
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Must be able to attend job walks wearing personal protective equipment (PPE) in an operating facility in a hot climate.
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Lifting up to 25 pounds may be required.
Please note this job description is not designed to cover or contain a comprehensive listing of activities or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Our comprehensive benefits package includes medical, dental, and vision coverage, life insurance, 401(k) retirement savings, paid time off (PTO), and long- and short-term disability insurance. We also offer additional voluntary benefits such as critical illness, hospital indemnity, cancer, and accident coverage, along with access to an Employee Assistance Program (EAP).
ORION is proud to be an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment background checks and substance abuse testing. We participate in the E-Verify Federal Identification System.
