GRANT SERVICES SPECIALIST CAREER DESCRIPTION AND EXPECTATIONS
Prestige School Solutions, LLC
Role Location
Remote-This position requires periodic in-person attendance for Company events
About Prestige School Solutions
Prestige School Solutions is one of the largest back-office accounting firms for schools in the southeast. We are seeking candidates that want to win at work and succeed in life. If you are the type of person that always reaches for what is next and gives it your all when you are on the clock and like to see if you have what it takes to succeed on our team. Send us your resume if you want to take the first step towards joining a rapidly growing company where the best teammates participate in the success of the organization.
Description of Position
The Grant Services Specialist is a professional, client-facing position responsible for managing an assigned portfolio of charter school clients and providing year-round grant support, compliance guidance, technical assistance, and application management.
The Grant Services Specialist works collaboratively with school leadership, Finance Consultants, and fellow Grants Team members to guide schools through every stage of the grant lifecycle.
The position requires exceptional organization, communication, analytical thinking, and the ability to manage multiple priorities while delivering outstanding customer service.
Primary Responsibilities
- Managing an assigned portfolio of grant clients.
- Developing, preparing, submitting, and amending federal and competitive grant applications.
- Monitoring grant compliance throughout the grant cycle.
- Assisting schools in maximizing available funding while ensuring compliance with federal and state requirements.
- Monitoring grant spending, allocations, carryover, and required deadlines.
- Preparing and submitting required grant narratives, applications, budgets, amendments, and compliance documentation.
- Providing year-round technical assistance and grant guidance to school leadership.
- Supporting schools during monitoring visits, desk reviews, and compliance reviews.
- Researching and interpreting federal and state guidance related to grant administration.
- Identifying additional funding opportunities that may benefit assigned schools.
- Building strong, professional relationships with clients through proactive communication and exceptional customer service.
- Collaborating with Finance Consultants to coordinate grant budgets, financial reporting, and allowable expenditures.
- Participating in client meetings, trainings, conferences, and professional development opportunities.
- Assisting with internal process improvements, documentation, and cross-training initiatives.
- Other duties as assigned by the Leadership Team.
Client Partnership
- Serve as a trusted advisor to assigned charter schools.
- Conduct virtual client meetings and occasional on-site visits.
- Collaborate closely with Financial Consultants regarding budgets and financial documentation.
- Respond promptly to client questions and provide practical, solution-focused guidance.
- Develop and maintain positive long-term client relationships.
Professional Development
- Attend state conferences, DPI trainings, webinars, and professional development opportunities.
- Stay current on federal education regulations, grant requirements, and emerging funding opportunities.
- Share knowledge and best practices with fellow team members.
Expectations
The following expectations have been established for every Grant Services Specialist:
- Demonstrate integrity, professionalism, and honesty in every interaction.
- Develop and maintain expertise in federal education grants, compliance, and North Carolina charter school operations.
- Build trusted relationships with school leaders through exceptional customer service.
- Work collaboratively with Financial Consultants and fellow Grants Team members to provide seamless client support.
- Take ownership of assigned clients and proactively anticipate their needs.
- Demonstrate exceptional attention to detail while managing multiple projects and deadlines.
- Share knowledge, discoveries, and best practices with colleagues to strengthen the overall Grants Team.
- Represent Prestige School Solutions professionally during client meetings, conferences, and trainings.
- Contribute to a positive, collaborative culture built on mutual respect, teamwork, and continuous improvement.
- Fully commit to the continued growth, success, and reputation of Prestige School Solutions while helping preserve and strengthen long-term client relationships.
These expectations are broadly defined and will serve as part of the evaluation of the Grant Services Specialist's overall job performance
Qualifications
Required
- Bachelor's degree
- Minimum of three (3) years of professional experience in grant administration, education, school finance, compliance, charter school operations, or a related field.
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Ability to independently manage multiple projects and deadlines.
- Strong analytical and problem-solving skills.
- Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
- Ability to work successfully in a remote environment.
Preferred Qualifications
Preference may be given to candidates with experience in one or more of the following:
- North Carolina Charter Schools
- School Leadership or Administration
- Federal Programs Administration
- Grant Compliance
- Grant Writing
- Charter School Finance
- CCIP
- DPI Grant Administration
Experience in all areas is not required. Candidates with a strong foundation in one or more of these areas and a desire to learn are encouraged to apply.
Accountability
The Grant Services Specialist reports to the Grants Manager and works collaboratively with the Leadership Team, Finance Consultants, and fellow Grants Team members.
Compensation & Benefits
Competitive compensation will be based upon education, qualifications, and experience.
Prestige School Solutions offers a comprehensive benefits package that includes:
- Remote work environment
- Flexible paid time off
- Company-sponsored benefit programs
- 401(k)
- Bonus and incentive opportunities
- Professional development and training
- Career growth opportunities
- Collaborative and supportive company culture
Why Join Prestige?
Every grant we help secure represents new opportunities for schools, teachers, and students.
As a member of the Prestige Grants Team, you'll become a trusted advisor to school leaders across North Carolina while developing expertise in federal education funding, compliance, and grant strategy. You'll work alongside experienced professionals who value collaboration, continuous learning, and exceptional client service.
