Top 561 Administrative assistant Jobs in Guadalupe Az

Administrative Assistant (IT)
Forever Living Products International, LLC. —Scottsdale, AZ
- $27 - $31 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Ophthalmic Technician | Administrative Assistant
Summit Eye Surgeons —Scottsdale, AZ
- From $25 an hour
- Part-time
- High school diploma or GED
- Clinic
- Travel
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
New Reach Education —Tempe, AZ
- Up to $85,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
- Health savings account
- Paid holidays
Quick Apply
2d
Operations Coordinator
Penske Truck Leasing and Logistics —Phoenix, AZ
- $23 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Office Assistant - Office Coordinator
AIRES LLC —Phoenix, AZ
- From $16.50 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Assistant
City of Scottsdale —Scottsdale, AZ
- $29.55 an hour
- 8 hour shift
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
2d
Administrative Assistant I - Retirement Office
City of Phoenix —Phoenix, AZ
- $24.43 - $45.67 an hour
- Online Application
- Clean driving record
- Research
- Office
- Commuter assistance
- Paid parental leave
Receptionist/Administrative Assistant
Trusted Auto —Tempe, AZ
- $20 - $25 an hour
- Full-time
- Customer service
- Mid-level
- Office
Quick Apply
1d
Administrative Assistant
LifeHealth LLC —Phoenix, AZ
- $34.63 an hour
- Full-time
- Military
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Logical Building Services, LLC —Tempe, AZ
- $40,000 - $55,000 a year
- Full-time
- No background check
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Associate
Arizona State University —Tempe, AZ
- $22 - $24 an hour
- Full-time
- Background check
- School experience
- Mid-level
- Relocation assistance
2d
Office Assistant
Arizona Urban Arborist LLC —Mesa, AZ
- $16 - $25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Work from home
- Flexible schedule
Quick Apply
Office Assistant
Guardian Garage North America LLC —Tempe, AZ
- $39,000 - $42,000 a year
- 8 hour shift
- 18 years or older
- Office
- Driver's License
- Paid holidays
- Paid time off
Quick Apply
8d
Administrative Assistant II - Advocacy Center
Town of Gilbert —Gilbert, AZ
- $22.94 - $33.26 an hour
- Overtime
- Bilingual
- Background check
- HIPAA
- Disability insurance
- Health insurance
2d
Admin - Executive Assistant
Helix Traffic Solutions, LLC —Phoenix, AZ
- $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT
State of Arizona —Phoenix, AZ
- $50,715 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Public speaking
- Paid parental leave
- Paid holidays
Administrative Assistant
Arizona State University —Mesa, AZ
- $22 - $24 an hour
- Part-time
- Background check
- Laboratory
- Mid-level
- Travel reimbursement
- Relocation assistance
Administrative Assistant
Win Win Investment Planning —Chandler, AZ
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
- Health insurance
- Employee discount
Quick Apply
13d
Executive Administrative Assistant
Nu Level Wellnss —Gilbert, AZ
- $22 - $30 an hour
- Full-time
- Bilingual
- Administrative experience
- Computer skills
Quick Apply
1d
Administrative Assistant
PENTAGON TECHNOLOGIES GROUP INC —Chandler, AZ
- $25 - $27 an hour
- Full-time
- Research
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Quick Apply

I want to receive the latest job alert for administrative assistant in guadalupe az

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near guadalupe az

Administrative Assistant jobs in Chandler, AZ

Ophthalmic Assistant jobs in Scottsdale, AZ

Administrative Assistant jobs in Tempe, AZ

Administrative Assistant jobs in Phoenix, AZ

Administrative Assistant jobs in Mesa, AZ

Administrative Coordinator jobs in Phoenix, AZ

Office Assistant jobs in Tempe, AZ

Operations Coordinator jobs in Phoenix, AZ

Administrative Assistant jobs in Scottsdale, AZ

Receptionist Administrative Assistant jobs in Tempe, AZ

Executive Assistant jobs in Tempe, AZ

Administrative Assistant jobs in Gilbert, AZ

Office Coordinator jobs in Phoenix, AZ

Physical Therapist Assistant jobs in Myrtle Beach, SC

Legal Assistant jobs in Detroit, MI

Administrative Assistant jobs in Culpeper, VA

Administrative Assistant jobs in Parsippany Troy Hills, NJ

Resident Assistant jobs in New York, NY

Administrative Assistant jobs in Melbourne, FL

Administrative Assistant jobs in Frederick, MD

Administrative Assistant (IT)

Forever Living Products International, LLC. -
Scottsdale, AZ

Apply Now

Job Details

Full-time
$27 - $31 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance
Referral program

Qualifications

Vendor relationship building
Spreadsheets
Executive administrative support
High school diploma or GED
Bachelor's degree
Organizational skills
Communications
Productivity software
IT department experience
Excel data analysis

Full Job Description

We are seeking a highly organized and proactive Administrative Assistant to provide day-to-day administrative support to the Senior Vice President, while serving as a key point of coordination for IT-related needs. This position combines traditional administrative responsibilities, including scheduling, correspondence, document management, and general office support, with a strong focus on coordinating technology needs, troubleshooting requests, and communicating with internal teams and external IT vendors. The ideal candidate is detail-oriented, resourceful, comfortable with technology, and able to effectively manage competing priorities while ensuring both administrative and IT-related tasks are handled efficiently.

GENERAL DESCRIPTION: The Administrative Assistant (IT Coordinator) supports the daily operations of the Information Technology department by coordinating technology initiatives, administering business applications, managing telecommunications and mobile device programs, and providing technical and administrative support. This role assists project coordination, vendor management, user training, documentation, onboarding, procurement, and departmental operations while partnering with IT leadership to improve business processes and support strategic technology initiatives. The Administrative Assistant (IT Coordinator) serves as a key resource for end users, maintains accurate records and documentation, and ensures confidentiality.

ESSENTIAL DUTIES/RESPONSIBILITIES/FUNCTIONS:

Manage administrative and procurement functions for the Information Technology department, including ordering business cards and office supplies, overseeing the IT corporate credit card, processing asset requests for hardware and software purchases, and assisting Accounts Payable with the coding and approval of IT invoices.
Plan, execute and manage all-hands IT department meetings, special events, and offsites.
Become a super user of internal IT and business applications and train others as requested by VP.
Handles Wells Fargo statements and Expense Reports.
Schedule interviews for all open IT positions.
International Travel coordination as requested.
Learn and utilize internal systems including Customer Service Portal (CSP), FBO Back Office, Looker Business Intelligence, Formstack, FLP360 Tools, and Content Management System (CMS).
Oversee the administration and ongoing management of the organization's telecommunications environment, including RingCentral and corporate mobile phone services, ensuring reliable service, user support, and vendor coordination.
Create user guides and tutorials for key features and functions of internally developed software solu9tions. This would include having solid writing skills, strong understanding of how to communicate technical concepts into layman’s terms. May include the use of AI tools, video, language translation tools and other relevant solutions as needed.
Manage mobile phone relationships with carriers and own the internal rollout and management of internal mobile device rollouts. Includes continuously evaluating, costs, device upgrades, device purchases, line activation/deactivation and billing operations.
Manage the global rollout and vendor relationship of the Company project management tool (Monday.com). Also includes managing the user accounts (activation, deactivation) and evaluating the enhancements, AI helper apps and other needs as requested by IT Department head.
Manage mobile device provisioning, configuration, inventory, and lifecycle processes while ensuring compliance with company policies and security standards.
Analyze, document, and coordinate the resolution of technical issues, ensuring effective tracking, communication, and continuous process improvement.
Partner with Information Technology leadership and stakeholders to evaluate business processes, define technical requirements, and support the planning and execution of application enhancements and strategic technology initiatives as directed by the SVP.
Oversee small projects and/or cross-departmental initiatives; from planning through implementation, including rollouts, deployment coordination, user adoption, and post-implementation support.
Monitor project progress, communicate status updates to leadership, and proactively identify and mitigate project risks to ensure successful outcomes. Provide calendar management and travel coordination for VP.
Manages onboarding process for IT new hires.
Maintain strict confidentiality on all matters.
Maintain regular and punctual attendance at work.
All other duties as assigned.

QUALIFICATIONS & SKILLS REQUIRED TO PERFORM JOB DUTIES:

Excellent working knowledge of industry standards and practices in the MLM industry preferred.
Sense of urgency. Ability to get things done in a timely manner.
Excellent problem-solving & common-sense skills.
Professional oral and written communication skills in both business and technical environments.
Excellent organizational skills.
Professional, self-directed, very responsible, and highly self-motivated.
Strong working knowledge of Office 365 Suite.
Able to understand and use Excel to manipulate data and derive meaningful insights as requested by VP.
Able to work on multiple projects at once and effectively prioritize and complete assignments accurately and on time.

EDUCATION AND/OR EXPERIENCE REQUIRED:

High School diploma or GED.
Bachelor's degree in Information Technology, Business or Communications preferred.
Minimum 2 years of administrative experience required.
Minimum 2 years of experience using IT systems required.
1+ years working as an executive assistant in a corporate environment.

PHYSICAL REQUIREMENTS TO PERFORM JOB DUTIES:

Stand/remain upright, walk/move throughout the building.
Stand/remain standing for several hours, up to 2 hours at a time to file.
Sit/remain seated at a computer for up to 8 hours a day, usually 4 hours at a time.
Use a PC with dual monitors, keyboard and mouse and telephone, continuously throughout the day.
Bend up and down, kneel, stoop and/or squat occasionally.
Turn and twist repetitively.
Reach down, forward and overhead.
Lift up to 15 lbs. occasionally.

Pay: $27.00 - $31.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Tuition reimbursement
Vision insurance

Work Location: Hybrid remote in Scottsdale, AZ 85258

Apply Now

Refine Your Search

administrative assistant jobs in guadalupe az

Administrative Assistant (IT)

Ophthalmic Technician | Administrative Assistant

Executive Assistant

Operations Coordinator

Office Assistant - Office Coordinator

Administrative Assistant

Administrative Assistant I - Retirement Office

Receptionist/Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Associate

Office Assistant

Office Assistant

Administrative Assistant II - Advocacy Center

Admin - Executive Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

I want to receive the latest job alert for administrative assistant in guadalupe az

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected