Job Title: Supervisor of Athletics & Programs
Department: Recreation
Location: 1500 E. Euclid, Mount Prospect, IL 60056
Reports To: Manager of Athletics and Facilities
Supervises: Athletic Coordinator, Part Time, seasonal Staff, Volunteer coaches
Status: Full-time, Exempt
Essential Functions
The supervisor is responsible for the development, budgeting, organization and promotion of Youth and Adult Sports. Additionally, they will manage sports/athletic programs, camps/clinics, and events such as karate, tennis/pickleball, and camp tag-ons. This position oversees volunteers for all youth sports and miscellaneous district opportunities such as special events.
Administrative
· Manages area personnel including recruiting, hiring, training, disciplining, evaluating, payroll, PTO, etc.
· Communicate with contractual service providers concerning programs.
· Assist with review and preparation of volunteer orientation and applicable forms
· Develop and administer the volunteer incentive program for coaches
· Responds to participant concerns, complaints and suggestions within 36 hours
· Coordinate volunteers for variety of RTPD special events & miscellaneous opportunities
· Liaison to external cooperative athletic programs and leagues
· Develop and administer the N.A.Y.S program for parents and coaches
· Prepares recreation team school usage request calendar
· Attends and participates in the Recreational Department meetings
· Involved with the Distinguished Agency participation (Department compliances)
· Assist with Departmental and Safety goals
· Participates in the bi-annual departmental SWOT Analysis
· Assists in the development of brochures, newsletters, electronic posts and notifications
· Participates with all program area projects
Programming
· Develops and manages area operations statistical reports (trends, recommendations)
· Enters program information into the recreation software system
· Coordinates area programs and facility needs and schedules
- Develops new and inventive recreational programs
- Assists with all Special Events as requested
Budgeting/Finance
- Develops and manages all aspects of the program area budgets and accounts
- Purchases and controls all necessary supplies and equipment for assigned programs.
- Tracks monthly/annual revenues and expenses for all area programs and develops reports as requested
- Monitors monthly financial reports, spending and revenues
Risk Management
· Actively supports and enforces the safety program instituted by the Park District
· Participates in the district’s Loss Control Review participation (Program Area compliances)
- Maintains a working knowledge of all general agency and department-specific safety rules
- Attends required safety program and in-service education meetings
- Corrects unsafe conditions and/or reports them to Safety Coordinator
- Uses material handling equipment or staff assistance when lifting and/or moving objects 50 pounds or heavier
- Addresses unsafe employee and patron behaviors by approaching, correcting and coaching
- Enforces safety disciplinary policies and procedures
- Uses protective gloves, masks and other personal protective equipment (PPE) to prevent exposure to pathogens
- Fosters a working environment that promotes safe work habits and active participation in the agency’s risk management program
Additional Functions
- Perform other duties and functions as requested
· Attend board meetings and prepare reports as requested
- Prepare routine and special reports as directed
- Actively participates in IPRA committee(s)
- Serves on assigned internal committees
- Supervise facilities as needed
- On call nights and weekends as needed
- Liaison to community committees as identified
· Maintains a thorough understanding of the Park District’s policies and operations. Enforce and interpret those policies as needed
· Develops and maintains working relationships with ALL park district departments
· Develop and maintain working relationships with community organizations and residents
· Continuing educational growth and professional memberships allowing access to outside resources and information
Required:
· Bachelor’s Degree in Parks and Recreation Administration or related field
· Possession of a valid driver’s license
- Proficient knowledge and experience in Microsoft Office applications
- Certification in Cardiopulmonary Resuscitation (CPR), First Aid and Automated External Defibrillator (AED) within 3 months of employment
- A high level of planning and problem-solving skills
Recommended:
Minimum of two (2) years of experience in the Recreation field
· Certified Park and Recreation Professional
· Experience with Youth Athletics
· Ability to work well with external and internal customers
· Excellent (oral and written) communication and organization skills
· A high-level knowledge of programming
Knowledge, Skill and Work Experience
- Ability to exercise mature and solid judgment in evaluating and rendering decisions in everyday operations as well as pressure type situations
- Ability to create harmonious team-oriented work environments that foster positive employee work relationships
- Ability to create and engage systems that convey a favorable Park District image with other village agencies, and the public
- Ability to work effectively with internal and external customers, recognizes diverse opinions and needs, and maintains a positive working relationship with all employees.
- Establishes and maintains the highest standards of ethical conduct
Environmental Considerations
- Normal office conditions for majority of work. May include variation in temperature.
· May be required to work during various weather conditions, including cold and hot temperatures. May be exposed to occasional inclement weather, as position requires temporary outdoor work.
· The general work area indoors, in a smoke-free environment with controlled temperature and fluorescent lighting.
· May be exposed to natural and potentially extreme weather conditions while attending job related activities at locations away from the office.
· May be exposed to noise distractions from employees or equipment operation in adjacent work areas.
Cognitive Considerations
· Ability to follow directions and communicate in English verbally and in writing
· Ability to read and understand materials printed in English
· Must possess computer skills including proficiency in word processing and spreadsheet applications
· Must possess good problem-solving skills and have the capability to act rationally and calmly in emergency situations
- Ability to interpret “early warning” signals and to communicate information
· Ability to work through management and personnel situations with various levels of staff in clear, concise manner
· Ability to represent the district in a professional manner
· Ability to make judgments with respect to confidentiality of information and problem solving
- Ability to present ideas and recommendations in a concise verbal and written manner
- Ability to involve others through informal networking and involve others in decision making
PSYCHOLOGICAL CONSIDERATIONS:
· Ability to work independently in day-to-day operations with general direction
· Ability to work in a team atmosphere, as necessary, promoting positive working relationships with internal and external customers
· Must demonstrate leadership qualities to perform required work
· Ability to work under deadlines and manage a variety of projects daily
· Ability to work and maintain composure in periods of high stress or emergency situations
· Must possess efficient time management skills and the ability to coordinate and prioritize numerous job functions at one time
· Ability to maintain a positive working relationship with other employees
Physical Considerations
- See the attached “Essential Functions Pertaining to the Job”
Customers:
Internal: Other Park District staff and Board members
External: Patrons of River Trails Park District, residents of Mount Prospect and Prospect Heights, Police Departments, Cities of Prospect Heights and Mount Prospect, School Districts 21, 26 and 214 Schools, local Parochial Schools
Equal Opportunity Employer
This job description is intended to be an illustrative, and not an exhaustive, listing of experiences, skills and duties of this position.
ESSENTIAL FUNCTIONS PERTAINING TO JOB
1. In an 8 hour work day employee may:
a. Stand/Walk None 1-4 hours 4-6 hours 6-8 hours
b. Sit None 1-3 hours 3-5 hours 5-8 hours
c. Drive None 1-3 hours 3-5 hours 5-8 hours
2. Employee may use hand(s) for repetitive:
Single Grasping Fine Manipulation Pushing & Pulling
3. Employee may use foot/feet for repetitive movement as in operating foot controls”
yes no
4. Employee may: Not At All Occasionally Frequently
Bend
Twist
Squat
Climb
Reach
5. Employee will be required to perform the following work:
Sedentary Work Lifting 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.
Light Work. Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be only a negligible amount, a job is in this category when it requires walking or standing to a significant degree or when it involves sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.
Light Medium Work. Lifting 30 pounds maximum with frequent lifting and/or carrying of objects weighing up to 20 pounds.
Medium Work. Lifting 50 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds.
Light Heavy Work. Lifting 75 pounds maximum with frequent lifting and/or carrying of objects weighing up to 40 pounds.
Heavy Work. Lifting 100 pounds maximum with frequent lifting and/or carrying of objects weighing up to 50 pounds.
JOB CLASSIFICATION Office/Clerical Non-Office/Clerical
Pay: $46,500.00 - $55,000.00 per year
Work Location: In person
