POSITION SUMMARY
The Executive Assistant / Personal Assistant is responsible for protecting, extending, and amplifying the effectiveness of the executive leadership team by creating structure, clarity, and execution across all priorities. This role serves as a critical partner to the CEO, COO, and Head of Operations by managing time, communication, talent operations, personal affairs, and strategic follow-through. The Executive Assistant / Personal Assistant ensures leadership remains focused on high-impact initiatives while driving coordination and operational rhythm across the organization. This position also provides trusted personal support to executives by managing approved personal administrative responsibilities, household coordination, and lifestyle logistics with discretion and professionalism.
ABOUT DRACO GROUP
Draco Group is a veteran-led security firm based in Atlanta, Georgia, providing elite protection and security solutions across the United States. Since its founding, the company has delivered high-level services including threat assessment, executive protection, and security training for schools, corporations, religious institutions, and high-profile clients. Built on real-world experience from military Special Operations, law enforcement, and federal agencies, Draco Group applies proven methodologies to identify threats early, reduce risk, and ensure safety in complex environments. The organization is known for its disciplined approach, professionalism, and commitment to protecting people, organizations, and communities through proactive and strategic security solutions.
SUCCESS LOOKS LIKE
- Executive schedules, inboxes, personal commitments, and priorities remain organized and efficiently managed
- Sensitive business, financial, operational, and personal information is maintained securely and accurately
- Administrative, logistical, and personal support functions are handled proactively, enabling leadership to remain focused on strategic priorities
- Office operations, communications, household coordination, and follow-through remain consistent and organized
- Time-sensitive requests from leadership are handled quickly, calmly, and professionally
- Internal staff, vendors, service providers, and external contacts experience professional, polished, and timely interactions on behalf of the leadership team
- Personal appointments, travel arrangements, family logistics, and household projects are coordinated seamlessly
- Problems are anticipated early and solved proactively with minimal executive involvement
OBJECTIVES
- Manage executive calendars and priorities with strategic intent, ensuring alignment with company goals and personal commitments
- Coordinate meetings, appointments, reminders, and executive scheduling logistics
- Assist with inbox management, communication organization, and follow-up coordination
- Protect executive time through thoughtful prioritization and organization
- Coordinate business and personal travel arrangements, including itineraries, accommodations, transportation, dining reservations, and related logistics
- Support office organization, upkeep, and administrative operations
- Coordinate incoming and outgoing mail, packages, deliveries, and office-related logistics
- Assist with event coordination, administrative projects, and operational support tasks
- Coordinate cross-functional communication between leadership, operations, and support teams
- Manage vendor coordination, travel logistics, and external engagements for executives
- Track action items, deadlines, and follow-up tasks through completion
- Draft professional emails, communications, and responses as needed
- Maintain organized systems across CRM, task management, and internal tools while maintaining highly organized physical and digital filing systems
- Build, improve, and maintain highly organized administrative systems and processes
- Organize and maintain confidential business, operational, financial, legal, and private family documentation
- Assist executives with approved personal administrative support and household coordination
- Manage personal calendars, family schedules, medical appointments, reservations, and recurring personal obligations
- Coordinate household vendors, contractors, maintenance providers, and service appointments
- Conduct personal and business-related research, gather information, and present organized recommendations for decision-making
- Coordinate errands, purchasing, gift procurement, special requests, and other personal administrative tasks
- Assist with expense tracking, reimbursements, personal bill management, and recordkeeping as directed
- Support special projects involving both executive business matters and approved personal initiatives
- Handle sensitive information with discretion, maintaining the highest standards of confidentiality and professionalism
- Support leadership during urgent situations, ensuring accurate and efficient information flow and rapid coordination of resources
COMPETENCIES
- Demonstrates operational precision and exceptional attention to detail
- Has strong organizational and execution capability
- Demonstrates urgency awareness, ability to prioritize, and strong follow-through
- Displays professional, clear, and efficient communication skills
- Acts with a high level of judgment, discretion, and confidentiality
- Has the ability to operate in fast-paced, high-performance environments
- Demonstrates strong emotional intelligence and professional judgment
- Displays a problem-solving mindset with proactive initiative
- Applies systems thinking and process optimization principles
- Applies technical proficiency with productivity and coordination tools
- Has exemplary time management skills and multi-priority execution capability
- Takes ownership of responsibilities and outcomes without requiring constant oversight
- Demonstrates adaptability and the ability to transition seamlessly between executive, operational, and personal support responsibilities
- Maintains professionalism while handling confidential family, financial, and lifestyle matters
EDUCATION AND EXPERIENCE
- 3–5 years of experience in executive support, personal assistance, operations coordination, or similar roles required
- Experience supporting senior leadership, business owners, entrepreneurs, or C-suite executives preferred
- Prior experience managing personal assistant, household management, family office, or lifestyle coordination responsibilities preferred
- Strong proficiency in productivity tools such as Google Workspace and related systems required
- Familiarity with CRM systems such as Go High Level and messaging platforms such as WhatsApp preferred
- Experience in high-growth, fast-paced environments preferred
PHYSICAL REQUIREMENTS
- Ability to operate in a fast-paced, high-expectation environment
- Ability to manage multiple priorities and deadlines simultaneously
- Ability to handle confidential and sensitive business and personal information with discretion
- Ability to perform occasional local errands and travel-related coordination as needed
- Must possess a valid driver's license and reliable transportation
This role will require in office twice a week and three days remote with availability via phone after hours within reasonable hours.
Pay: $21.00 - $29.00 per hour
Work Location: Hybrid remote in Atlanta, GA 30339
